March 23, 1998

 

 

The Ellettsville, Indiana, Town Council met in regular session at 7:30 p.m., Monday, March 23 1998. Members present were Michael Cornman, President, Geraldine McIntyre, Vice President, Donald Ashley, Patrick Stoffers and Gina Hawkins. Mr. Cornman called the meeting to order.  Donald Ashley gave the prayer.

 

COMMENTS:

 

INFORMATION ON WEB SITE FOR THE TOWN OF ELLETTSVILLE:

 

Kenny Williams, President of the Ellettsville Chamber Commerce gave information to the Council on a Web site for the Town of Ellettsville.  The cost would be $850 to $1,000.  Monthly cost would be 1 to 2 hundred dollars.  There was discussion on this.

Mike Cornman is in favor of proceeding with this.

Geraldine McIntyre is in favor of proceeding to try and get it going.  She doesn’t know how we can finance it.

Gina Hawkins agrees we need to look into the future and this is just bringing us up to speed.

Don Ashley feels if we get our name out there more businesses may come to a town that is worth looking at.

Pat Stoffers would love to see us proceed forward.

 

This will be on the agenda for the April 13th meeting. 

Mike Cornman said we will have to work out an inter local agreement between the Chamber and the Town.

Kenny informed the Council at the lowest rate that Smithville provided; he figured a minimum of 11 to 25 e-mail accounts for $1.95 each per month.  Each one above that would be $1.95 per month.  Some of the e-mail accounts would be paid by the people using them.

Rick Coppock thinks it is a good idea.

 

MINUTES AND CLAIMS:

 

Mike Cornman asked if there is approval of the minutes and claims?

Donald Ashley so moved.  Geraldine McIntyre seconded.  Motion passed 5-0.

 

OLD BUSINESS:

 

PROPOSAL FOR UNDER GROUND STORAGE TANK REMOVAL/CLOSURE UTILITY BUILDING-RICK COPPOCK:

 

Rick said the department heads were going to discuss what was going to happen.  Jeff Farmer said he thinks Steve Bartlett is going with the Shell cards.  Jeff informed the Council that Mike (Farmer), Jim Ragle and he had talked and came up with an agreement to go with the above ground tanks, until they knew more about where that building and what the town is going to do in the future.  There was more discussion.

 

Mike Cornman asked who is going to pay for it, utilities, general fund, street?

 

Rick said the next thing is to get somebody lined up to provide the fuel services, the tanks?  Rick said that really the next step is getting the tanks before we start taking out the other ones.

 

Jim Ragle said Monroe Oil is where we get our gas and they said they would do that.  Furnish us with new ones.  Jeff Farmer said when the plant opened up Monroe Oil brought them 2 tanks, almost the next day.

 

Mike Cornman said he guesses the biggest think is the money, to take care of the stuff that needs to be taken out of the ground.

 

Jeff Farmer said the above ground tanks are free as far as you using them, so that is not a problem.  The big cost is removing the tanks and that is mandated by the State and they want them out of the ground. 

 

Mike Cornman wanted to know who the tanks belong to.

 

Jim Ragle said they probably belong to the utilities but we all use them.

 

Mike Farmer said when it boils down you have Street Department, Utilities, and Police Department.  Mike Farmer said he is sure arrangements can be made, shall they proceed?

 

Jeff Farmer suggested you approve the removal of the tanks, with not the exceed $5,300.

 

Mike Cornman said we have an agreement with Bynum, Fanyo Environmental Company for under ground storage tank removal, and the enclosure of 2 tanks, and not to exceed fee of $5,300.

 

Rick said it says (agreement) if emendation of contaminated soil ----- will be billed at additional cost per --------.  What that gets into, if they are taking the tanks out, if the gas or oil, what ever, has traveled through the soil, then there is additional cost of that.

 

Mike Farmer suggested that we go ahead with the work, that the Utilities Department take the lead or getting it done.  They will report back to you if there is any unusual circumstances that dictate a large amount of extra money being spent to get them out of there.  One thing for sure we have to take them out, so we might as well get on with it.

 

Mike Cornman asked is there a motion for the Utilities Department to proceed on with the under ground storage tank removal?  Donald Ashley so moved.  Gina Hawkins seconded.  Motion passed 5-0.

 

NORTHERN SEWER CONTRACT-FINAL RATE AGREEMENT:

 

Tabled.  Mike Spencer does not have it and he hasn’t heard a word.

 

ORDINANCE 98-6 AN ORDINANCE OF THE ELLETTSVILLE TOWN CODE CONCERNING GUIDELINES FOR THE RELOCATION OF                                  WATER LINES: 2ND READING

 

Gina Hawkins read Ordinance 98-6 by title only.

Mike Cornman asked is there a motion to adopt Ordinance 98-6? Geraldine McIntyre so moved.  Donald Ashley seconded.  Motion passed 5-0.

 

ORDINANCE 98-7 AN ORDINANCE TO AMEND SECTION 6 OF ORDINANCE 96-8 2ND READING

 

Gina Hawkins read Ordinance 98-7 by title only.

Mike Cornman asked is there a motion to adopt Ordinance 98-7?  Gina Hawkins so moved.      Geraldine McIntyre seconded.  Motion passed 5-0.

 

ORDINANCE 98-8 AMENDING ORDINANCE 97-16 FIXING OF SALARIES BUDGET YEAR 1998: 2ND READING

 

Gina Hawkins read by title only.  Mike Cornman asked is there a motion to adopt Ordinance 98-8?  Patrick Stoffers so moved.  Geraldine McIntyre seconded.  Motion passed 5-0.

 

NEW BUSINESS:

 

HJ UMBAUGH-ACCOUNTING AGREEMENT/UTILITIES DEPARTMENT:

 

Mike Farmer, Jeff Farmer and Rick Coppock have not seen the agreement.

Geraldine McIntyre would like to table this.

 

APPROVAL OF NEW WATER AND SEWER EMPLOYEES:

 

Mike Farmer said they interviewed, they recruited, and they decided.

For Working Foreman, Brian Miller, he is local and lives in the Ellettsville community.

He has worked for Mike for 10 years and he trained him.  Mike and Jeff Farmer and Patrick Stoffers, liaison for the Utility Department, did the interviews.

 

Pat said Brian interviewed very well and he thinks he will do a heck of a good job for the town.

 

Mike Cornman said he would recommend to the Council that upon the recommendations of Mike Farmer and Patrick Stoffers that we hire Brian Miller as the Working Foreman.   Geraldine McIntyre so moved.  Patrick Stoffers seconded.  Motion passed 5-0.

 

Mike Farmer said he couldn’t find an operator like he wanted to.  When he interviewed for the, Temporary Full Time for operator he just went ahead and hired a laborer instead.  It is nobody we commit to at this time with benefits and a full time job.  He hired somebody locally once again.  He is an Ellettsville resident, Jason Brown.  They are going to need some more laborers anyway.

 

Mike Cornman said is there a motion to approve Jason Brown as a temporary full time laborer.  Gina Hawkins so moved.  Patrick Stoffers seconded.  Motion passed 5-0.

 

Jeff Farmer said Garrett Towell was the person they interviewed for the Solids Handling job.  His qualification meet all requirements, probably exceed the requirements that was posted for.  Garrett was also the inspector on the new plant.

 

Patrick Stoffers said he is a graduate of SPEA in 1994.  He is a very sharp fellow and he thinks he will do a tremendous job for the town.

 

Mike Cornman asked is there a motion to hire Garrett Towell as the Solids Handling assistant plant operator?  Geraldine McIntyre so moved.  Patrick Stoffers seconded.  Motion passed 5-0.

 

APPROVAL OF UTILITIES CAPITAL IMPROVEMENT PROGRAM:

 

                                    CAPITAL IMPROVMENTS PROGRAM

 

$ 15,000          Water Bond Issue (105K divided by 7 yrs.)

$ 70,000          Water Projects (projected per year-new rates)

$ 70,000          O&M Sewer Budget

$ 40,000          O&M Water Budget

$ 90,000          630,000 Available divided over 7 yrs. Sewer

$ 68,500          480,000 Available divided over 7 yrs.

$353,500         Annual C.I.P. Budget 7 yrs.

 

Projected needs for construction crew:  1-Lineman

                                                               2-Laborers-TFT

 

                                                PROPOSED

                                    UTILITIES TABLE OF ORGANIZATION

 

            METERS                    WATER-MAINTANCE          SEWER-MAINTANCE

 

*Read/Serviceman                  *Operator/Laborer                    *Operator/Laborer

                                                *Laborer                                   *Laborer

 

            CONSTRUCTION                                         FLOATER     

 

***Lineman-RFT                                                       

***Laborer-TFT                                              ***Laborer-Set @minimum wage

***Laborer-TFT

    *Laborer-TFT                                                   *Existing         ***New Hire

 

Cost Per New Hire      Lineman approx. wages + benefits=36,000 @ 13.50 to 14.50

                                    Laborer TFT                       wages  =16,560 @ 11.00 to 11.50

                                    Laborer TFT                       wages  =16,560 @ 11.00 to 11.50

 

                                                                        Total = $69,120

 

The above was discussed with the Council.

 

Mike Cornman said he would recommend to the Council that we approve the Capital Improvement program.  Mike Farmer said he is asking for 3 more jobs openings, 2 without any commitment to benefits of being a full time position, and one is a lineman that will lead the crew.

 

Gina Hawkins made the motion that we approve the Utilities Capitol Improvement program.  Patrick Stoffers seconded.  Motion passed 5-0.

 

PROCLAMATION WEEK OF APRIL 20TH BLUE RIBBON WEEK TO COMBAT CHILD ABUSE: ROAD BLOCK FRIDAY, APRIL 24TH:

 

Mike Cornman read the Proclamation.  Mike Cornman asked is there a motion to approve this Proclamation.  Gina Hawkins so moved. Geraldine McIntyre seconded.  Motion passed 5-0.

 

Mike Cornman said the Exchange Club is requesting they call it the roadblock, where they go out and ask for money on Sales Street, for the roadblock on Sale Street for Friday April 24th, from 2:00 to 6:00 P.M.  Mike Cornman recommends to the Council that we approve that.  Gina Hawkins so moved.  Geraldine McIntyre seconded.  Motion passed 5-0.

 

PROCLAMATION APRIL 4, 1998 EARL D. FYFFE DAY:

 

Mike Cornman informed the Council there is an invitation to attend the celebration of Earl’s 100th birthday or April 4, 1998 from 2 o’clock to 5 o’clock.  The celebration will be held at the Endwright Center.

Mike Cornman read the proclamation. 

Mike Cornman asked is there a motion to approve this Proclamation?  Donald Ashley so moved.  Geraldine McIntyre seconded.  Motion passed 5-0.

 

SUPERVISORS:

 

COUNCIL COMMENTS;

 

UNITY GROUP-GERALDINE MCINTYRE:

 

Geraldine said they had a committee to proceed to get a doctor in town.  They have been working with Unity.  Mr. Nice called her and said the Unity will know longer be interested in putting the clinic in.  She tried to call some of the committee members and they were out of town of vacation.  She will start proceeding.  They do have a different avenue to go.  When the committee members get back in town they can meet with the particular gentleman.  She will notify them further.

 

MCDONALDS:

 

Mike Cornman said McDonald’s will be opening up March 30th.

 

COMMENTS:

 

None

 

ADJOURNMENT:

 

Geraldine McIntyre made the motion to adjourn.  Gina Hawkins seconded.  Motion passed 5-0.