Roll Call: Patrick Stoffers asked for roll call of the Council Members. Members present were Patrick Stoffers, President; David Drake, Vice-President; Phillip Rogers, Lisa Creech and William Evans. Also present were Sandra Hash, Clerk-Treasurer; Jeffrey York, Planning and Zoning Administrator; Mike Spencer, Attorney and Rick Coppock, Town Engineer.
Approval of the meeting minutes for April 26th, 2004
Lisa Creech made a motion to approve the minutes for
Action to pay Accounts Payable Vouchers
Lisa Creech moved to pay the accounts payable vouchers. David Drake seconded. Motion carried.
Appointment to the
Resolution 15-04 authorizes
the use of Bank Cards or Credit Cards for payments made to the Town of
The Shook House
Attorney Dana Robert Kerr wrote a letter of interest to the Council on purchasing the “Shook”
Sandra Hash contacted Joe Peden from the Fall Festival; he could not
attend the meeting. He explained, by
phone, the Fall Festival group originally requested the home from the State
prior to the Town’s plan to build a
Mike Spencer stated it depends which option the Council chooses. If you choose to deal with a not for profit organization an appraisal wouldn’t be needed but if it would go to a private citizen the property would have to go through the appraisal process. Two appraisals should be done. The average of the two appraisals would determine the value. Then the town should advertise for sealed bids on the property.
Lisa suggested, since there are several interested parties, the Council take this under advisement and look at all of the options so they can make an educated decision. She suggested having another meeting to allow all interested parties to present their cases for purchasing the home. This would make it fair to everyone.
Patrick Stoffers asked how many employees would be employed if Mr. Kerr owned the property.
Dana Kerr said three currently with a potential maximum of six employees.
David Drake questioned if there were any restrictions from the State as far as what can be done with the building since they gave it to the Town.
Mike Spencer said none that he was aware of.
William Evans stated he has spoken with
Patrick Stoffers requested Lisa or William to organize a meeting for potential buyers and William volunteered to do so.
Mike Spencer suggested organizing the meeting to receive information but to not ask for specific proposals since you’re dealing with private and not-for-profit groups. He added it would be pertinent information to know the fair market value of the house.
Sandra Hash asked if she should request an appraisal to get fair market value.
Patrick Stoffers agreed and requested a motion.
Lisa Creech made a motion to get an appraisal of the “Shook” house. David Drake seconded. Motion carried.
Jeanna Kapczyski, President of the Ellettsville Main Street read a brief statement on the background of
Sandra Hash added there has been property and money exchange hands in the past between the Fall Festival group and the Town. During the interim while the Fall Festival was not planned the Town had purchased the parking lot and the stage from the Fall Festival group, but the Town allowed the Fall Festival group to continue to use the area for the Fall Festival when it was revived for a time.
David Drake hopes it can work out for everyone since the Council’s goal
for a while has been to encourage growth in the downtown area. A nice office building such as Mr. Kerr’s
proposal would be a good start but added he feels the Council’s first
allegiance should be to the Fall Festival and
Privilege of the Floor
Seth Wagner, Nick Floyd and Joe Mason students at
Patrick Stoffers said he didn’t have any objections and asked for a motion.
David Drake made a motion to allow these gentlemen to have a concert at the skate park tomorrow between p. m. and p. m. or shortly thereafter. William Evans seconded. Motion carried.
Jeff York gave an update
on the house at
Jeff opened the floor up for discussion on Building Permits. He stated building issues have arose in the
past and our building inspectors already have full time jobs as Fire Chief and
Division Fire Chief and can not keep up with the Building Department
needs. Therefore, he suggested the
County taking over issuing the Town’s building permits and performing all of
the inspections. He has started the process by speaking to the Monroe County
Building Department, Building Commissioner Jim Gerstbauer. All of their inspectors are certified so it
wouldn’t cost the Town any out of pocket expense.
Lisa Creech said it would be good move. She added it would be a win-win situation for everyone involved. The Fire Chief and staff would gain back more time for training and daily functions and the Town would be attaining quality control if the County took over the permits. The County would benefit financially.
William Evans said he would like to think it over for a little while.
The Council agreed they would like for Mr. Gerstbauer to attend a meeting.
David Drake commented the Council had discussed this idea before and most thought it was a good idea including him. He added building standards and codes are basically the same for everyone. Ellettsville is not giving up any authority to decide what is built where; we would still control our Planning and Zoning process. Ellettsville is currently the only area that doesn’t have the County inspect buildings so if we allowed this it would make uniformity in the County. He added when this idea first came up he recalls Jim Davis being agreeable to the idea.
Rick Coppock said
Rick stood in for Mike Farmer. He said Mike wanted to inform the Council the Utilities Department has been working on improving the water pressure with a booster pump in the “Sugar Acres” addition and will be moving the fire hydrant back further into the addition.
Rick also asked on Mike Farmer’s behalf permission to hire Kay Henady
for the open position in the Utilities Office. Ms. Henady has fourteen years of experience
Phil Rogers added they had interviewed several candidates and she was one of the better applicants. He thinks she will do a good job and make a good employee. She will start tomorrow training with Kay Neal and Becky Wines.
David Drake made a motion to approve hiring Kay Henady for the Utilities Department. William Evans seconded. Motion carried.
Jim Davis said he was
agreeable to the County taking over the Building Permits. He was appointed as the Building Inspector in
1986 temporarily and he’s still doing it today.
In 1986 there were 18 permits issued and 34 inspections done. In 2003 there were 118 permits issued and 300
plus inspections done. He anticipates
that both those numbers are going to keep increasing. The Building Department is keeping up but it
keeps taking up more time. He is glad
the Town hired Jeff to look into the Planning and Zoning side. By letting
Sandra Hash said she would miss David Drake. He has been a big asset to the Council. The Town has benefited from his expertise on annexation.
William Evans read a
press release on the drug search that was conducted at the
Lisa Creech urged everyone to mow their lawns and remove their trash. She added they will be starting to enforce the no parking on lawns code.
Jeff York said the no parking on lawns code goes into effect as of today.
William Evans wished David Drake the best of luck and stated he was sorry to see him go.
David Drake stated he has enjoyed working on the Council for the last four years and was sorry he had to resign. He said he would be back periodically to report updates on the Animal Control Board.
Patrick Stoffers presented David Drake a plaque of appreciation for his four years of service on the Council and added he would miss him also.
Pat gave his comments on the Monroe County Solid Waste District. He pointed out if the proposal for closing
the landfill was passed it would affect Ellettsville customers by increasing
the cost of sludge disposal which would negate the Council’s plan to decrease
utility rates in the year to come and therefore the short and long term cost to
the County residents would increase. He
suggested re-opening the Ellettsville recycling site on Wednesdays. He favors a user fee to fund landfill
compliance and operations and feels the district property tax and county option
income tax should be done away with. He
thinks Monroe County Solid Waste District should stay with the State’s policy
of source reduction, recycling and other alternatives.
Patrick Stoffers asked for a motion to adjourn. Lisa Creech made a motion to adjourn. David Drake seconded. Motion carried. Meeting adjourned approximately at .