Roll Call: Members
present were Dianna Bastin, Vice-President; David Drake,
Approval of the minutes
Bastin entertained a motion for approval of the minutes for the Regular Meeting
Action to Pay Accounts Payable Vouchers
David Drake made a motion we pay the Accounts Payable Vouchers. Brian Mobley seconded. Motion carried.
Open Quotes for VHS repeater communication system for the Fire Department
Mike Spencer opened and announced the bids; Owens Communications submitted two solutions:
· #1 Motorola MTR2000 Repeater 25-100 watt, VHF 150-174 MHz for $11,975.00 involving one battery reverting charger, one Professional Installation by a Certified Wireless Technician.
· #2 Motorola XPR8300 Repeater 45 watt, VHF 136-174 MHz for $6,867.00 including one Professional Installation by Certified Wireless Technician.
in the bids were packets outlining technical responses, clarifications, statements
of works, terms and conditions. The
terms of conditions for this proposal are good for thirty days from the time of
order to time of installation. Payments
will be due within ten days of installation.
Brian Mobley asked where the company was out of. Mike Spencer said they are from
Resolution 09-08 Declaration of Official Intent to Finance Vacuum Street Sweeper with broom assist with Peoples State Bank
Sandra Hash stated the vacuum street sweeper was accepted at the
last meeting and this resolution is for the financing, which the bank
requires. Sandra included in the
Council’s packets, a copy of the Amortization Schedule. The rate will be 4.05% for eight years. The total payback will be $204, 599.10. A total of $28,599.10 will be paid in
interest over the eight year period. The
first payment will be due
David Drake made a motion we adopt Resolution 09-08. Phillip Smith seconded. Roll call vote: Dianna Bastin – yes; David Drake – yes; Brian Mobley – yes; Phillip Smith – yes. Motion carried 4-0.
Ordinances on First
Ordinance 08-03 to adopt Supplement 2008
S-5 to the Town of
Sandra Hash explained this is a formality. Each year, after all the ordinances have been passed during a twelve month period and put into Town Code, American Publishing requests the Town pass an ordinance to accept the changes that were made. The Clerk’s office has verified all the ordinances have been inserted correctly.
Ordinance 08-04 to amend Ordinance 07-14 fixing of salaries for budget year 2008
Dianna Bastin explained before Marshal Bowlen was appointed, he was
receiving certification pay; the ordinance, at the time he was appointed
Marshal, was for “salary only”. It was
recently discovered for the Marshal to receive certification pay, an ordinance
needed to be passed. The certification
pay is $9.62 a week. It was never the
intent of the
Renewal of the Agreement with Hoosier
Disposal for trash removal services at the Utility Building
David Drake made a motion we approve renewal of the agreement with Hoosier Disposal. Brian Mobley seconded. Motion carried.
Dianna Bastin entertained a motion that we accept the bid for $6,867 for the communication system for the Fire Department. David Drake so moved. Phillip Smith seconded. Roll call vote: Dianna Bastin – yes; David Drake – yes; Brian Mobley – yes; Phillip Smith – yes. Motion carried 4-0.
Jim Davis explained the reorganization that has occurred in the Fire Department. There is still one shift that needs a Lieutenant (Field Officer). The two people that work that shift; one meets the requirements with training but does not meet the requirement with time on the Department. Jim Davis spoke with Mike Spencer and it was decided to ask the Board to make one of the two people, who both qualify for the position of Sergeant, to start the proceedings to post a Sergeant position and appoint one of those two as Sergeant. In a year, come back to the Council and appoint one to Lieutenant. Dianna Bastin gave her permission to proceed.
Tony Bowlen, Town Marshal is requesting two promotions this evening. The Sergeant position was posted and the finalist, chosen as a Board, was Eric Chaudion. Brian Mobley asked Eric how many years he has with Ellettsville. Eric answered ten.
Dianna Bastin asked for a motion to promote Officer Eric Chaudion to Sergeant of the Ellettsville Police Department. Phillip Smith made the motion. Brian Mobley seconded. Roll call vote: Dianna Bastin – yes; David Drake – yes; Brian Mobley – yes; Phillip Smith – yes. Motion carried 4-0.
Dianna Bastin congratulated Eric Chaudion and presented him with a Sergeant’s badge.
David Drake made a motion we hire Ryan Davis as a part-time police officer. Phillip seconded. Roll call vote: Dianna Bastin – yes; David Drake – yes; Brian Mobley – yes; Phillip Smith – yes. Motion carried 4-0.
Bastin presented Ryan Davis with his new badge.
Sandra Hash swore Ryan Davis in as a Deputy Marshal of the Town of