May 12, 2014

 

 

 

 

The Ellettsville, Indiana, Town Council met for a regular meeting on Monday, May 12, 2014, at the Fire Department Training and Conference Room.  Scott Oldham called the meeting to order at 6:30 p.m.  Dianna Bastin led the Pledge of Allegiance followed with a prayer by Scott Thomas.

 

Roll Call:  Members present were Scott Oldham, President; David Drake, Vice President; Dianna Bastin; Dan Swafford and Scott Thomas.  Sandra Hash, Clerk-Treasurer and Darla Brown, Town Attorney were also present. 

 

Supervisors present were:  Mike Cornman, Jim Ragle, Jay Humphrey and Mike Farmer.

 

Approval of Minutes

 

Scott Oldham entertained a motion for approval of the minutes for the regular meeting on April 28, 2014.  Dianna Bastin so moved.  David Drake seconded.  Motion carried.

 

Accounts Payable Vouchers

 

Scott Oldham entertained a motion for action to pay Accounts Payable Vouchers.  David Drake so moved.  Dianna Bastin seconded.  Motion carried.

 

Paving and Milling Sale Street and Reeves Road from Ritter Street to Sycamore Drive – Selection of Contractor

 

Jim Ragle, Street Commissioner, explained they received three bids from Bloomington Seal Coating Paving, Dave O’Mara Contractor and Milestone for the paving and milling.  He recommends selecting Milestone who had the lowest bid of $53,500.  They will pave from Ritter Street to Sycamore Drive and will wait until school is out to do the paving.  One lane will be closed each day they are working on it.

 

Scott Oldham entertained a motion to approve the contract between the Town and Milestone Contractors for the paving on Sale Street.  David Drake made a motion to approve the contract between the Town and Milestone Contractors for the paving on Sale Street.  Dan Swafford seconded.  Roll call vote:  Scott Oldham – yes; David Drake – yes; Dianna Bastin – yes; Dan Swafford – yes; and Scott Thomas – yes.  Motion carried 5-0.

 

Ordinances on Second Reading

 

Ordinance 2014-07 Amending Ordinance 2013-20 Fixing of the Salaries for Budget Year 2014 Adding the Position of Town Manager

 

Scott Oldham entertained a motion to adopt Ordinance 2014-07.  David Drake made a motion to adopt Ordinance 2014-07.  Dianna Bastin seconded.  Roll call vote:  Scott Oldham – yes; David Drake – yes; Dianna Bastin – yes; Dan Swafford – no; and Scott Thomas – yes.  Motion carried 4-1.

 

Old Business

 

Title Searches for Heritage Trail Properties

 

Darla Brown, Town Attorney, explained this is a proposal from Courtland Title & Escrow in Martinsville to do the title searches on the property the Town proposes to use for the Heritage Trail.  They have an estimate of $4,500 for all parcels.  Courtland Title has worked with the Indiana Department of Transportation (“INDOT”) before and knows what paperwork is required.

 

Scott Oldham received information that title searches were done several years ago.  How long do those remain valid?  Does it have to be an INDOT specific title search?  A representative from Main Street told him they have paid for this once before.  Ms. Brown will look into his questions.

 

Scott Oldham entertained a motion to approve the agreement with Courtland Title for title searches on the Heritage Trail if necessary.  David Drake made a motion to approve the agreement with Courtland Title for title searches on the Heritage Trail if necessary.  Dianna Bastin seconded.  Roll call vote:  Scott Oldham – yes; David Drake – yes; Dianna Bastin – yes; Dan Swafford – yes; and Scott Thomas – yes.  Motion carried 5-0.

 

New Business

 

Agreement between the Town of Ellettsville and Indiana Department of Transportation (“INDOT”) for Street Sweeping on State Road 46

 

Jim Ragle, Street Commissioner, explained until a few years ago the Town did street sweeping for the state but stopped because there wasn’t a contract.  INDOT wants to pay $3,800 a year for sweeping twice a year over four years.  He would like to table this to do some calculations because the sand has to be hauled to Danville.  Ms. Brown concurs with tabling this matter.  The contract refers to the Town as a city and she would like for this to be changed.  It also states the Town will sweep along 10.60 curb miles of State Road 46.  She called INDOT and asked for the starting and ending points and they will send a revised contract.  Mr. Ragle noted they sweep from Arlington Road to Red Hill Road. 

 

Scott Oldham entertained a motion to table the contract between INDOT and Town for sweeping State Road 46.  David Swafford made a motion to table the contract between INDOT and Town for sweeping State Road 46.  David Drake seconded.  Roll call vote:  Scott Oldham – yes; David Drake – yes; Dianna Bastin – yes; Dan Swafford – yes; and Scott Thomas – yes.  Motion carried 5-0.

 

Council Comments

 

Scott Oldham announced the Masonic Lodge will have the dedication of two statues on May 17, 2014, beginning at 11:00 a.m. with lunch to follow.  If anyone wants to attend lunch they need to RSVP with the Masonic Lodge.  Ms. Hash noted if a council member does attend the Town did a proclamation a few meetings ago and the Masonic Lodge would like it to be presented by a council member.

 

A representative of the Department of Natural Resources was in this week regarding the permit for dredging the creeks.  They will receive a report from the DNR.  They’re still waiting on INDOT to look at the split and still working through the other processes.

 

Sandra Hash, Clerk-Treasurer, advised approval has been received to replace the bridge between the two ball parks.  Also, notice has been received for a public hearing on the bridge replacement on Matthews Drive between Bybee Stone and Cook.  Mr. Oldham requested the hearing notice be posted for the public.

 

Adjournment

 

Scott Oldham entertained a motion to adjourn.  Dianna Bastin made a motion to adjourn.  Dan Swafford seconded.  Motion carried.  Scott Oldham adjourned the meeting at 6:41 p.m.