May 26, 1998

 

 

The Ellettsville, Indiana, Town Council met in regular session at 7:00 p.m., Monday, May 26 1998.Members present were Michael Cornman, President, Donald Ashley, and Patrick Stoffers. Mr. Cornman called the meeting to order.Donald Ashley gave the prayer.

 

OPEN BIDS FOR SURPLUS PROPERTY FOR UTILITY AND POLICE DEPARTMENT:

 

Mike Spencer opened the following bids.

 

UTILITY DEPARTMENT:

1987 GMC JIMMY:

 

Janice Weiss††††††††††††††††††††††††††††††††††††††††††††††††††† $1,110.00

 

Marvin Crites††††††††††††††††††††††††††††††††††††††††††††††††† $1,510.00

 

Erin Ridenour†††††††††††††††††††††††††††††††††††††††††††††††† $2,188.00

 

SERCO 1989 MDL TRAILER MOUNTED SEWER JETTER:

 

George Lewis††††††††††††††††††††††††††††††††††††††††††††††††† $8,250.00

 

BACK HOE:

 

Frank Brown†††††††††††††††††††††††††††††††††††††††††††††††††† $5,600.00

 

Rick Baugh & Carl Peterson†††††††††††††††††††††††††† $8,325.00

 

Bill Ridenour††††††††††††††††††††††††††††††††††††††††††††††††† $4,222.00

 

CONCRETE SAW:

 

Rick Baugh & Carl Peterson†††††††††††††††††††††††††† $ 255.00

 

POLICE DEPARTMENT:

 

1976 DODGE TRUCK:

Bob Sowder††††††††††††††††††††††††††††††††††††††††††††††††††† $1,000.00

 

Jeff Gilbert††††††††††††††††††††††††††††††††††††††††††††††††††††† $1,000.00

 

Dennis Bellamy†††††††††††††††††††††††††††††††††††††††††††††† $ 500.00

 

Mike Phillips†††††††††††††††††††††††††††††††††††††††††††††††††† $ 900.00

 

Raymond Terrell†††††††††††††††††††††††††††††††††††††††††††† $ 250.00

 

Matt Swinney†††††††††††††††††††††††††††††††††††††††††††††††† $ 350.00

 

Brian Delph†††††††††††††††††††††††††††††††††††††††††††††††††††† $ 250.00

 

Mike Spencer said that Steve asked that you take his bids under advisement.Steve wanted to know what they do in the case of 2 matching bids?Mike Spencer said he would check on that.The Utility department wants to also look their bids over.

Mike Cornman said based on our legal council and our Supervisors he suggests to the Council that we take these bid for our surplus equipment under advisement.Donald Ashley so moved.Patrick Stoffers seconded.Motion passed 3-0.

 

COMMENTS:

 

None

 

CLAIMS:

 

Donald Ashley made the motion we approve the claims.Patrick Stoffers seconded.Motion passed 3-0.

 

OLD BUSINESS:

 

REQUEST FROM SKATE BOARDERS:

 

Tabled

 

WEB SITE FOR THE TOWN OF ELLETTSVILLE:

 

Tabled.Patrick Stoffers said he was in touch with Virtual Design services and he is trying to set up a meeting with them this Thursday to try and get a proposal from them.

Mike Cornman said for the record Smithville Telephone is also interested in doing the web site and having their service for the town.

 

ORDINANCE 98-14 AN ORDINANCE OF ELLETTSVILLE TOWN COUNCIL

†††††††† ††††††††††††††††††††††††††CODIFYING THE PARK AND RECREATION BOARD 2nd :

 

Mike Cornman read Ordinance 98-14 by title.Mike Cornman asked is there a motion to adopt Ordinance 98-14.Donald Ashley so moved.Patrick Stoffers seconded.Motion passed 3-0.

 

ORDINANCE 98-15 AN ORDINANCE TO AMEND SECTION 350-5 OF THE

†††††††††††††††††††††††††††††††††† ELLETTSVILLE TOWN CODE CONCERNING

†††††††††††††††††††††††††††††††††† DEFINITIONS 2nd:

 

Mike Cornman read Ordinance 98-15 by title only.Mike Cornman asked is there a motion to adopt Ordinance 98-15.Patrick Stoffers so moved.Donald Ashley seconded.Motion passed 3-0.

 

NEW BUSINESS:

 

NEW RESERVE POLICE OFFICER:

 

Harry Bowen said she couldnít be here this evening she is working but her name is Deborah Sabin.She has completed the 40-hour pre basic and qualified.Currently she is employed with the Monroe County Department of Corrections.

 

Mike Cornman said under Indiana Law they have to have the 40-hour pre basic training when they come on.From this point it will be a 6-month probation.

 

Donald Ashley made the motion that we approve the new police officer.Patrick Stoffers seconded.Mike Cornman said the motion is on the new reserve police officer.Motion passed 3-0.

 

FINAL PLAT APPROVAL FOR MAYFIELD SUBDIVISION PHASE II:

 

Donald Ashley said it came from the Planning and Zoning Commission with the approval of them.Mike Cornman asked is there a motion one way or the other for final plat approval on recommendation of the Plan Commission.

 

Donald Ashley made the motion we have final plat approval for Mayfield Subdivision phase II.Patrick Stoffers seconded.Motion passed 3-0.

 

RESOLUTION 3-98 TRANSFER OF FUNDS:

 

Mike Cornman read Resolution 3-98.Donald Ashley made the motion to approve Resolution 3-98 for transferring of funds.Patrick Stoffers seconded.Motion passed 3-0.

 

JAMAX CONTRACT:

 

Diana informed the Council that they have to make the dumpster bigger for all the departments to use it so they are requiring a contract for a bigger dumpster.They were cheaper than Rumpke.

Jim Ragle said they ran out of room in that dumpster.Mike Cornman said this agreement has $74 a month, is that what we will pay?Jim Ragle said yes it was $60 before and he said $13 or $14 more.

Mike Cornman asked is there a motion to approve the service agreement with Jamax.Donald Ashley said I so move.Patrick Stoffers seconded.Motion passed 3-0.

 

COMPUTER SOFTWARE:

 

Diana informed the Council that they have looked at different software for the Utility Department and Clerks office.They want to bring their decision to the Council.Because Rick is not at the meeting it needs to be tabled.

 

DISCUSS WELL HOUSE ON BANK ROAD:

 

Mike Cornman said we ask that be tabled because Rick Coppock and Mike Spencer are working some things out.

 

APPRAISALS-RICK COPPOCK:

 

Mike Cornman said under the State Board of Accounts we have to do is have our inventory lines and fixed assets.One of the things we need to do is have appraisals done on the townís properties and buildings.He said Rick has given us 3 prices for appraisals of the Town Hall, Utility Service Building, Fire Station and Old Well site 20 acres west of town.

The cost for appraisals for these properties:

First Appraisal Group†††††††††††††††††††††††††††††††††††† $6,750.00

Gilbert Mordoh Co., Inc.††††††††††††††††††††††††††††††† $5,000.00

Vencel Appraisal Services††††††††††††††††††††††††††††† $5,000.00

 

Mike Cornman said Rick Coppock recommends Gilbert Mordoh, they have previously reviewed the Old Well site and have knowledge of the area.

Jim Davis said he and Mike talked earlier today and since part of it is sewer and water and the rest of it is local Government they thought it would be best to 50-50 it.He would take care of 50% and general fund would take care of 50%, which would come out of the Professional Services line.

 

Mike Farmer asked did they qualify how much it was per building?Jim Davis said Rick has that information.He will talk with Rick because the old sewer plant site has already been appraised, but not necessarily the buildings themselves.

 

Mike Cornman said for you information the 4 acres the town owns near 46 and the old water tank the State Highway is already doing the appraisal for that.

 

Mike Cornman said based upon the recommendation of the engineer I suggest that we award the appraisals to Gilbert Mordon Co.Donald Ashley so moved.Patrick Stoffers seconded.Motion passed 3-0.

 

OSHA SEMINAR-MIKE CORNMAN:

 

Mike Cornman said he has found out that the Utilities and the Street Department are sending several people to the seminar in Jasper.Mike Farmer said it is a 10-hour construction course that deals with everything from excavation, and trench safety, to electrical safety, forklift, ladders, etc.

 

Jeff Farmers said it gives CEU to some of the guys that hold their water and wastewater licenses.

 

SUPERVISORS:

 

STREET DEPARTMENT-JIM RAGLE:

 

Jim Ragle brought up the four way stop at First and Ritter that they talked about at a previous meeting.Jim said Rick Coppock helped him on this.To warranty a four way stop there has to be around 5 accidents a year.They checked back and in 97 there was 2, maybe 3.There is no way they can warranty putting one up there, that is the State guide line.

 

Patrick asked, do we have to wait until we give 5 accidents before we can put a stop sign up?Jim Ragle said that is the state law.You canít use a stop sign for traffic control is basically what it amounts to.

 

Mike Cornman asked did they come to Steve or you about this four way stop?Jim Ragle said he thinks they asked the police and then they called him.Mike Cornman asked Jim if he would make sure everybody knows what the situation is?

Thereís some more discussion.

 

UTILITY DEPARTMENT:

 

Mike Farmer said they are about 50% done on Chester Drive laying pipe.They actually have water and half the water system is now going through testing.They will start doing the transfers on the first half of the project.

 

Mike Farmer said Saturday we had a storm and we had an all day water outage to some of our customers on Maple Grove Road due to lighting striking a trees and running down in the ground which blew up water main.

 

SEWER PLANT:

 

Jeff Farmer said he would say that is the most flow we have had so far and they didnít have any sewer by-passes.Vine Street was under water and that is the most he has seen go down the creek in a long time.Old Dutch Bridge was under water.

 

RED HILL ROAD BLACK TOP:

 

Jeff wants to public acknowledge the Monroe County Highway department on the job they have done on Red Hill Road..People can see 2 public annuities working together to serve the community in that area.They did a really nice job on the black top on Red Hill Road.

 

MCNEELY STREET BLACK TOP:

 

Mike Farmer said the same thing on McNeeley Street.The County just repaved McNeeley Street and they did an excellent job.

 

COMMENTS:

 

QUESTIONS ON VINE STREET-DARLENE SOWDER:

 

Darlene asked, you said on Vine Street there was no sewer?

 

Jeff Farmer said, we checked it all day Saturday and never detected a sanitary sewer over flow.They arrived at 6:30 in the morning and stayed with it until the rain.

 

Mike Farmer said they checked it at about 10:30 and 12:30 and by the time the second big rain came it was just under water.After that water receded they went back down and they detected no sewer charges at all.

 

Darlene said so that water came across the Highway and back--- from the creek, is that what you are saying?Mike Farmer said it was definitely storm water because they had water coming up out of the sewers.Jeff Farmer said it was not sewer.

 

Darlene said she had a tremendous about of water in her back yard and she would like to know where it is coming from.Jeff Farmer said storm run off.Darlene said so it is all coming down from the hill.Jeff said the creek was the highest he has seen this spring.

 

Darlene said the creek didnít go out by the fire station.Mike Farmer said no, but we had 2 to 3 Ĺ inches of rain.Darlene said she had 3 Ĺ in her rain gauge.Mike Farmer said when that happens places like Vine Street, Matthews Drive near Maple Grove, those places always fill up with water first, storm run off just does not handle it.He doesnít have enough history around here to declare that Vine Street always goes up but the last 3 times we have had a rain event it has filled up and he thinks it is like 1 to 2 feet high on Vine Street for a short period of time.

 

Darlene said it didnít do this nearly as bad until they did the building up like in Arrow head and places up in there.She is assuming the water is coming from up in there.Is there nothing that can be done to fix it so that the water does not rush into town just because it rains?

 

Mike Cornman said that is another question probably for our engineer and the situation we experienced during the last couple big rains.He agrees with you, he formerly lived in that area and all the water wasnít there before Arrowhead subdivision was built.

 

Darlene said she has been there 20 years and they didnítí start flooding until the last maybe 7 or 8 years.

 

Jim Davis said he disagrees with that.

Mike Farmer said he does to.The last rainstorm we had before this one, we did have slight sewer charge but it couldnít be all the water that was on Vine Street.He went down and actually drove through the water and the storm drains were taking all the water it could and actually there were whirlpools.It was taking all the water it could in a short amount of time it drained.When we have that much water that fast, short of just putting giant pipes in and he doesnít even know if you could get the elevation down to the creek because the creek fills up.It was even with the creek filled up and it was taking it away the storm water.

 

Jeff Farmer said he thinks the real question is what she is looking for, we have a problem.It doesnít matter if it has been 7 or 8 years or 20 years, the problem exist today, what can be done to retain the water up stream so we donít have a flooding problem.

 

Jim Davis said for one thing the fire station flooded prior to 1984 and it flooded prior to 1980 and Arrow head 1st, 2nd, 3rd, 4th addition wasnít in there then.We have had flooding problems down in that area for a long time and the flooding that is along Highway 46 comes off of 1st Street, 2nd Street, 3rd Street and all up through there it doesnít come from Arrowhead.Arrowhead drains down in front of the fire station.

 

Mike Farmer said Arrowhead drains to the creek which drains to Jacks Defeat and if Jackís Defeat doesnít get out of its banks then he doesnít think you can attribute it to Arrowhead.

 

Jim Davis said one of the last rains we had the storm sewer there along the Highway on the up hill side so to speak there was no water running in it because you see water standing over the top of the storm drain.You canít hardly keep Vine Street from flooding if it is flooding on the Highway.

 

Mike Cornman said no one has an answer that you are probably looking for.

 

CULVERTS AND DRAINS UP SIZING ON TEMPERANCE:

 

Mike Cornman said on the question you asked a couple weeks ago on the culverts and drains underneath 46.They are going to be up sized when they do the improvements to

Temperance Street.As of right now according to Kenny Perry, sub district superintendent of INDOT for this area, the drains are perfectly okay, there is nothing wrong with them.However the Town of Ellettsville is still going to pursue looking at those drains to see if they are adequate cleaned out.We are not going to do it ourselves until the State tells us.

 

ADJOURNMENT:

 

Donald Ashley made the motion to adjourn.Patrick Stoffers seconded.Motion passed 3-0.