Roll Call: Members
present were Dan Swafford, President; Dianna Bastin, Vice-President; David
Approval of the minutes
Bastin made a motion to approve the minutes for the Regular Meeting
Action to Pay Accounts Payable Vouchers
Dianna Bastin made a motion we pay the Accounts Payable Vouchers. David Drake seconded. Motion carried.
Ordinances on Second
Ordinance 08-03 to adopt Supplement 2008
S-5 to the Town of
Sandra Hash stated this ordinance will accept all the changes, passed in the last twelve months, to the Town Code. The updates are complete and on-line.
David Drake made a motion we adopt Ordinance 08-03. Dianna Bastin seconded. Roll call vote: Dan Swafford – yes; Dianna Bastin – yes; David Drake – yes; Brian Mobley – yes; Phillip Smith – yes. Motion carried 5-0.
Ordinance 08-04 to amend Ordinance 07-14 fixing the salary budget for 2008
Sandra Hash explained before Tony Bowlen was promoted to Marshal; he was paid for two certifications that Gary Darland did not have. When the 2008 Salary Ordinance was put together, only the “base salary” was covered for the Marshal position. This ordinance is an amendment to accommodate the certification pay.
David Drake made a motion we adopt Ordinance 08-04. Dianna Bastin seconded. Roll call vote: Dan Swafford – yes; Dianna Bastin – yes; David Drake – yes; Brian Mobley – yes; Phillip Smith – yes. Motion carried 5-0.
The following discussion took place before the vote
Brian Mobley stated certification pay is paid across the board from Officers down to Patrolman. Dianna Bastin added Tony Bowlen was receiving the certification pay before being appointed Marshal and this ordinance will allow him to continue to receive it.
2009 Agreement between the Town of
Sandra Hash summarized the annual agreement. The Monroe County Library provides service and facilities to the public for local access television programming of the Town Council meetings. The Town will pay fifty percent of its franchise fee, received from cable during the 2007 calendar year. The amount will be $11,166 payable in four equal installments of $2,791.50 at the end of each quarter of the 2009 calendar year.
David Drake made a motion we approve the agreement between the Town and the Monroe County Public Library for the Community Access Television. Phillip Smith seconded.
Dan withdrew the motion on the table. Dan Swafford made a motion to table this agreement. Phillip Smith seconded. Roll call vote: Dan Swafford – yes; Dianna Bastin – yes; David Drake – yes; Brian Mobley – yes; Phillip Smith – yes. Motion carried 5-0.
Dan Swafford would not like the price to increase but Sandra feels it would.
Mike Farmer, Ellettsville Utilities, requests to hire a seasonal full-time
employee (Temporary Full-time Employee) for the summer to catch up on some of
the “grunt work”. Dan Swafford called
for a motion to approve the hire.
Phillip Smith said “we don’t have to”.
Dianna Bastin stated the Utilities Department hires someone every year;
usually a high school person. Sandra
Hash informed the Council the Personnel Policy states the Council does all the
hiring and it needs to be voted on. Mike
Farmer feels this is a reoccurring position that has been approved and is in
the budget. Dan Swafford asked Mike
Spencer for legal advice. Mike Spencer
said to vote on it. Mike Farmer stated
the person he is requesting to hire is Jake Thornton, an
Phillip Smith made a motion we do this. David Drake seconded the motion to hire Jake Thornton as a Temporary Full-time employee of the Utilities Department. Roll call vote: Dan Swafford – yes; Dianna Bastin – yes; David Drake – yes; Brian Mobley – yes; Phillip Smith – yes. Motion carried 5-0.
The following discussion took place before the voting
Dan Swafford clarified this person has not worked for the Town before. Mike Farmer reiterated the position will be Temporary Full-time, will not receive any benefits and will be employed for 10 -12 weeks.
Frank Nierzwicki, Director of Planning Services read a letter he
received from the Indiana Office of Community Rural Affairs; “We are pleased to
congratulate you on the recent announcement that the Indiana Department
Transportation has awarded the Town of
Phillip Smith made a motion we take these peoples money for $50,000 for the I-69 grant. Dianna Bastin seconded. Roll call vote: Dan Swafford – yes; Dianna Bastin – yes; David Drake – yes; Brian Mobley – yes; Phillip Smith – yes. Motion carried 5-0.
The following discussion took place before the vote
· Capital Improvement Program for the Town which would help all the departments. There is growth and there will be more when I-69 begins.
· “Green space”; planning ahead for park space.
· Money set aside for training of elected and appointed officials on planning issues.
Sandra Hash announced she and Amber will attend a conference for
Indiana Clerks June 9 – 12.
Sandra received a fax from the Citizens Action Coalition stating they will be canvassing through Town this summer. Dianna asked Sandra to forward the fax to the Police Department.
Brian Mobley announced effective
Dianna Bastin would like to amend the Town ordinance and let the supervisors hire their temporary part-time people. The supervisors know they need these people and budget for it. The Town Council has strong faith in the supervisors and they can pick out their temporary part-time. This will allow the seasonal workers to start sooner instead of waiting for a Council meeting to get approval. Dan Swafford stated we could look into this for the next meeting. He asked Mike Spencer to help Dianna with this. Dianna met with the Farmer’s, who explained what the seasonal employee would be doing; they know what they are looking for. She would still like for them to announce a new employee at a meeting.
Dan Swafford made a motion to adjourn. Dianna Bastin seconded. Motion carried. Dan Swafford adjourned the meeting at