The Council discussed information in accordance to: IC 5-14-1.5-6.1 (b) (2) (B)
No other matters were discussed.
The meeting adjourned at
Roll Call: Members present were Dan Swafford, President; Dianna Bastin, Vice-President, David Drake, Scott Oldham and Phillip Smith. Sandra Hash, Clerk-Treasurer; Mike Spencer, Town Attorney and Rick Coppock, Town Engineer were also present.
Approval of the Minutes
Swafford entertained a motion to approve minutes for the Special Session
Action to Pay Accounts Payable Vouchers
Dan Swafford entertained a motion to approve Accounts Payable Vouchers. David Drake so moved. Scott Oldham seconded. Motion carried.
Plan Commission Appointment – Term Ending 2011
Dan Swafford appointed Ron Wayt to the Plan Commission and his term will be over in 2011. Ron Wayt had family obligations and could not attend the meeting.
Resolution 19-08 Grant Reimbursement Additional Appropriations
Sandra Hash stated a Code Inspector Official position was approved for the Planning Department during the last Council meeting. This additional appropriation is a “local” appropriation and does not need approval from the State. The town was awarded a $50,000 I-69 Planning Grant and $6,400 from the Metropolitan Planning Organization. Some of the money needs to be reimbursed into certain salary lines.
Name: General Fund, Planning and
1-2-112 Planning/Zoning Administrator I-69 $1,448.57
1-2-118 Administrative Assistant MPO $3,069.00
Total for General Fund: $4,507.57
2-1-112 Street Employees Salaries MPO $ 196.42
A Resolution will be presented at the next Council meeting to transfer this money as needed into the new position.
Phillip Smith made the motion we approve Resolution 19-08. David Drake seconded. Roll call vote: Dan Swafford – yes; Dianna Bastin – yes; David Drake – yes; Scott Oldham – yes; Phillip Smith – yes. Motion carried 5-0.
Ordinances on First
Ordinance 08-09 to amend the 2008 Salary Ordinance 07-14
Sandra Hash explained this ordinance is to establish the budget line for the Code Inspection Officer. The salary range will be set at between $10.00 and $12.00 per hour. Scott Oldham asked for clarification that this position will end when the money appropriated through the grant ends. Sandra pointed out the wording in the Ordinance “the position will end when the reimbursements are expended”. There will be an additional reimbursement next year; the money listed on the above Resolution will be money received this year. Sandra reiterated the I-69 Planning Grant is $50,000 and the MPO Grant is $6,400. The grants will not be paying 100% of the Code Inspector position; some of the grant money ($4,507.57) will be used to pay the Planning Department Administrative Assistant.
Fire Protection Agreement with
Jim Davis explained this is an annual Fire Protection Contract
Drake made the motion we approve the supplement Fire Service Agreement with
Wastewater Rate Study recommendation
Jeff Farmer has met with two wholesale customers (Northern
Richland Sewer Corporation and
Bastin made a motion that we have Mike Spencer write a Wastewater Rate Ordinance
based upon the July 28th study from H.J. Umbaugh.
Sandra Hash attended the County Council meeting early in the evening. House Bill 1001 requires the County Council
review all the taxing unit budgets in their county. They questioned Ellettsville’s levy appeal
and what it was for. They then voted to
recommend, to the Department of Local Government Finance, the Town budget be
approved with the 4% increase that everyone is allowed this year plus the $60,000
levy appeal. Marty Hawk further
instructed Sandra to have Ellettsville look deep into their budget and
understand the town on an annual bases is spending more than is coming in. The Town of
Dianna Bastin stated Sam Baker, 8 years old, approached the Council last year and asked for a Christmas tree lighting ceremony. She announced the trees have been planted in the park next to the Street Department. They are not huge and like Ellettsville, will grow into themselves. Dianna thanked Mike Farmer for overseeing the planting. The lighting ceremony will be December 6th at dusk. She announced all the people who have been involved in this; Mike Farmer, Utilities Department and Ron Wayt, from the community.
Dan Swafford thanked Jim Ragle for getting the leaves picked up. The Street Department is doing a great job.
Scott Oldham announced the Edgewood Marching Band has been very
successful this year. They are trying to
raise money for a trip to
Scott congratulated the football team on their very good year.
Scott spoke with Marshal Bowlen and it was brought forth there are some officers with medical problems. The Board is aware of what is going on and their thoughts and prayers go out to them.
David Drake made a motion we adjourn. Dianna Bastin seconded. Motion carried. Dan Swafford adjourned the meeting at