Ellettsville, Indiana, Town
Council met in regular
session on Monday, November 14, 2005, at
the Fire Department Training and Conference Room.William Evans called the meeting to order at Dennis Williamson led in the Pledge of Allegiance and Lisa Creech led in prayer.
Roll Call: Members
present were William Evans, Vice President; Lisa Creech and Dennis Williamson.
Sandra Hash, Clerk-Treasurer and Mike
Spencer, Attorney were also present.Patrick Stoffers was on vacation and Phillip Rogers was recovering from
Supervisors Present:Jim Ragle, Jim Davis, Jay Humphrey, Jeff Farmer, Mike
Farmer and Frank Nierzwicki were present.
Approval of the minutes
Lisa Creech made a motion to approve the minutes for the regular
meeting on October 24, 2005. Dennis Williamson seconded.Motion carried.
Action to Pay Accounts Payable Vouchers
Lisa Creech made a motion to pay the Accounts Payable
Vouchers.Dennis Williamson seconded.Motion carried.
Award Bid for Dump Truck and Snow Plow
William Evans explained the bidding was done on-line and we saved
some money doing it this way.The
company with the winning bid was Wabash Ford-Sterling in Indianapolis.The bids
ranged from $74,999 to $65,500.The
winning bid was for $65,500.We will pay
for this over a period of a few years.
Lisa Creech made a motion to accept the bid for the dump truck
with snow plow from Wabash Ford-Sterling in the amount of $65,500.Dennis Williamson seconded.Motion carried.
Resolution 13-05 Fiscal Plan for the
voluntary annexation of 5259, 5249 and 5325
Lakeview Drive also know as the Burrell and Bishop
Planning Department, showed a map of the property to the Council. Some analyses
have been done on the tax amount the Town will receive.The total net assessed valuation for the
proposed area is $188,300.Based on the
Town’s 2005 tax payable corporate rate the estimated tax revenues from the area
would be an additional $4,254.78.There
would be no extra service for the Town to serve this area.The Plan Commission reviewed this at their last meeting and recommends
on the outcome of how the Council votes on the fiscal plan, the Ordinance below
will bring this area into the Town of Ellettsville.
Ordinances on First Reading:
Ordinance 05-22 voluntary annexation of
contiguous territory 5259, 5249 and 5325
Lakeview Drive also known as the Burrell and Bishop
Frank explained this ordinance describes the parcels and 29 acres that would
be added to the Town.Williamson asked
if there are three separate parcels.Frank said there were five or six parcel numbers.
Lisa Creech made a motion to adopt Resolution 13-05 Fiscal Plan
for the voluntary annexation of 5259, 5249 and 5325 Lakeview Drive also known as the Burrell and Bishop property.Dennis Williamson second.Motion
Ordinance 05-24 to establish a fund for
the Ellettsville Fire Department for
receipts from the Assistance to Firefighters Grant
Jim Davis, Fire Chief,explained
a few weeks ago the Fire Department was notified they received a $590,000 grant
from the Department of Homeland Security.This is for the entire County to purchase 800 Mz radio equipment.Sandra is establishing a separate fund for this money to come in and go
out of.Lisa Creech asked Sandra if it would be easier to have this
ordinance passed tonight on first reading.Sandra said it is not necessary because the money has not yet been
South Central Regional Sewer District - City
of Bloomington - Town of Ellettsville
Mutual Aid Agreement
Mike Farmer, Ellettsville Utilities, read the document in the packet that was reviewed by
Mike Spencer.This is a Mutual Aid
agreement between utilities, City of Bloomington Utilities and South Central Regional Sewer District (which
takes cares of all sewer customers in MonroeCounty besides Ellettsville and The City of Bloomington).This agreement is for times of distress or
emergencies when the water supply or sewer collection systems are in
jeopardy.It basically says in the event there exists an emergency that
threatens the safety of a water supply or where the loss of service of water
supply or sewer collection or treatment threatens the safety of the citizens of
the respective communities or endangers the environment, there should be in
place a mechanism for a neighboring organization possessing the necessary
resources and expertise to immediately respond to a call for assistance.This agreement spells out everything that
needs to be known in case of emergency.It explains what can and can not be done.It is the sole discretion of the Utilities to decide whether they can respond.During the tornado we had several agencies
help us.There are some situations where
this would be beneficial.Everyone in
this agreement has something to offer the others.All the utilities have several people that
are trained and licensed by the State.He asked the Council to vote on this to get the agreement going. South
Central Regional Sewer District has already signed on.Dennis asked what South Central covers.Mike said it used to be called Monroe
Regional Sewer District and covers all the sewer customers in MonroeCounty except the Town of Ellettsville and the City of Bloomington Utilities.It is
responsible for sewer collection and treatment around LakeMonroe.They have a
treatment plant called Caslon on Monroe Dam Road that takes care of Harrodsburg and the Pointe towards
Smithville and the Town of Stinesville.They also take care of the sewer treatment
plant just into LawrenceCounty.Dennis asked
who takes care of the area west of town in Bloomington.Mike said
Westmont Sewer Collection system is being put in to assist the people having
problems west of Town and will be part of the South Central Regional Sewer
District.They will cover all public
sewer systems not septic systems.The
Health Department takes care of septic systems.Dennis asked if they get into the septic programs, will this agreement
need to be amended.Mike Spencer said if
someone was unhappy with it, the agreement could be terminated with 60 days
notice.Mike Farmer read about this in a journal and thought it was a
good idea.A lot of utilities are doing
Lisa Creech made a motion to adopt the South Central Regional
Sewer District – City of Bloomington
– Town of Ellettsville
Mutual Aid Agreement.Dennis Williamson seconded.Motion carried.
Agreement with the MonroeCounty Library to
provide local access television programming
William Evans read the agreement between the Library and the Town of
Ellettsville to provide services and facilities to the public for
local access television programming in its entirety.
1.To partially fund the operational expenses of the CommunityAccessCenter for the year 2006, the Town shall pay the fifty
percent (50%) of its franchise fee for the calendar year 2004.This amount shall be $9,618.00.Such payment shall be in equal installments
of $2,404.50 payable at the end of each quarter of the calendar year 2006.
2.The Library shall, by means of the Bloomington
Community Access Television, telecast meetings of the Ellettsville Town Council and other appropriate public meetings.
3.The Library shall provide an annual progress and
financial report to the Town
Council, which report
shall summarize the utilization of the Town’s payments.
4.This agreement is subject to an appropriation of funds
by the Ellettsville Town
5.Either party may terminate this agreement upon sixty
(60) days written notice.
6.This agreement is for a period of one year.
mentioned the 2006 contract amount will be 50% of the franchise fee we received
in 2004.There has not been increase for
years in the percentage charged for franchise fees in our area.
Dennis Williamson moved that we accept the Agreement with the Monroe
County Library to provide local access television programming.Lisa Creech seconded.Motion carried.
Planning Department, had a meeting last week in the Fire Department Conference
Center with the Metropolitan Planning Organization on Transportation
Improvements.About 25 people attended
with the MPO staff taking input.Bloomington had 30 people attend their meeting later that
Town of Ellettsville has a number of stakes in the Indiana Department of
Transportation right of way along State Road 46.This is part of a landscaping project by the
State for trees and shrubs.He will be
having a meeting November 15 with INDOT to get the number and types of trees
Sandra Hash referenced the Ordinance Violation List in the back
of the packet. The Ellettsville Town Code requires the Clerk Treasurer to
report code violations to the Town Council if
a person fails to deny or admit the violation.The Town Council shall determine whether to refer the cases to the
Town attorney for further proceedings.The
list contains violations from the Police Department (parking, burning).
Lisa Creech made a motion we allow Sandy to send this list on to Mr. Spencer for collections
in the court system.Dennis Williamson seconded.Motion carried.
announced we received the report from Bynum Fanyo Environmental on the 2005
storm water sampling.A copy of the
report is available for review at the Clerk’s office.
the Parks Board Meeting.At the end of
the year there will be two vacancies.L.D. Axsom’s term is expiring and he does not
want to renew.Jeff Frownfelter
submitted his resignation. The positions are for one Democrat and one
Republican.He would also like to wish
everyone a Happy Thanksgiving.
William Evans wished all the Veterans a Happy Veteran’s Day.He attended a training session on drug
testing at the Police Station for the Reserves.
Privilege of the Floor – non Agenda
Barbara Stafford, property owner of 431 Kelli Drive, has a concern about a man in Town that is buying a
lot of property in KelliHeights.He is renting
to people who are not taking care of the property.There is a house across from hers that is
loaded with trash in the yard.There are
junk cars and a truck in the street without a transmission.The truck was tagged today after she called
the police.She has called Frank
numerous times without any return phone calls.She wants to know what can be done about this because she wants to put
her home up for sale.The other
neighbors have put lots of money into their homes.She has put $20,000 into her home during the
last few years.William mentioned there
is a process the Town has to follow to take care of this.Frank does the best he can when he can.Mrs. Stafford mentioned this has been going
on for months.William asked Frank to
comment on this situation.Frank said
there have been numerous complaints up and down this street.Letters have been sent out and pictures have
been taken.The letters are sent to the
owner and the renter.Mrs. Stafford
feels the letters are not doing any good.There is still broken down furniture, trash in the front yard and noisy
people coming and going during all hours of the day and night.She spoke with a policeman and he is watching
the house. She feels there are other things going on.Mrs. Stafford inquired about the man who owns
the property.Is there something that
can be done to make him check out the people he is renting to?William said it is the owner’s
responsibility to take care of this.Dennis Williamson asked who owned the property.Mrs. Stafford said Fred Ponton
owns the properties and lives in Tanglewood.Mrs. Stafford would like these rental people
to move across the street from Mr. Ponton so he would
know how it feels.Sandra thinks these homes
might be through Section 8 and maybe they would inspect the homes. Lisa commented if Section 8 is notified these violations
are taking place, they will come out and do an investigation.If there are violations then the renters can
lose their home and the owner could lose their Section 8 status and never have
it again.Section 8 is very
proactive.She also mentioned if enough
violations are given to a home owner, Section 8 can deny them any Section 8
property. Mrs. Stafford called the
Clerk’s office and Sandra referred her to Laura at the Police Department number instead of calling the Planning Department
number so she would be able to talk to someone.Sandra asked if there was a way to have Frank’s calls roll over to Laura
when he is not in the office.Frank said
he hasn’t been able to work that out.Lisa recommended adding the additional number to his voice mail.William Evans commented this is not a quick
fix and it will take time.Mrs. Stafford
would greatly appreciate if something was done because the situation is getting
bad.Lisa said they will keep working on
it.Frank mentioned there is a two week
follow up after the letters are sent. The renters are taking more of the
William Evans mentioned Patrick Stoffers is on vacation this week. Phillip had some surgery to
correct a vision problem and will hopefully be back after Thanksgiving.
Dennis Williamson made a motion to adjourn the meeting.Lisa Creech seconded.Motion carried.Meeting adjourned