The Ellettsville, Indiana, Town Council met in regular session at 7:30 p. m., Monday, November 25, 2002 at the Town Hall. David Sorokoty called the meeting to order and Ray Freetage led in prayer. David Drake led in the Pledge of Allegiance.
David Sorokoty asked for roll call of the Council Members. Members present were David Sorokoty, President; David Drake, Vice-President and Raymond Freetage. Also present were Sandra Hash, Clerk-Treasurer, and Mike Spencer, Town Attorney. Mike Cornman and Geraldine McIntyre were absent.
Jim Davis, Jim Ragle, Deborah Hudson, Mike Farmer and Jeff Farmer. Jay Humphrey represented Ron McGlocklin, who was on vacation.
Approval of minutes of the meeting on November 11, 2002 and special meeting on November 13, 2002
David Drake moved to approve the November 11, 2002 minutes. Ray Freetage seconded. Motion carried. David Drake moved to approve the November 13th minutes of the Hilly Hundred meeting. Ray Freetage seconded. Motion carried.
Action to pay Accounts Payable Vouchers
David Drake moved to approve the accounts payable vouchers. Ray Freetage seconded. Motion carried.
Resolution 18-02 Transfer of Funds
Sandra Hash explained the necessity for the transfers. Ray Freetage moved to accept Resolution 18-02 Transfer of funds. David Drake seconded. Motion carried.
Jerry Presnell concerning drainage problems in Deer Run Subdivision
Jerry Presnell lives at 804 Deer Run – he explained that every time it rains hard, the water all runs down to the area near his home. He’s only lived here approximately 2 years and this has happened 3 or 4 times already. He said that the water is over knee deep in some areas. Mr. Presnell spoke to Mr. Robinson, the Developer and he told Mr. Presnell that it was the Town’s problem because the Town’s Engineers had approved the project saying the drainage was sufficient in that area. He also spoke to Jim Ragle and he said it was the Developer’s problem. He presented pictures and asked who is responsible for this problem. David Sorokoty suggested hiring an attorney to get this fixed. Mike Spencer said the developer has the responsibility. He also said that he should speak to an attorney and find out the Statue of Limitations and get advice on this situation. Jim Ragle said he is in a low spot. Mr. Presnell said that he would like the Town to have someone look to see if the Developer followed the plans correctly when building the subdivision before he takes any further action. David Drake suggested having Rick Coppock take a look.
Rick Coppock called the Clerk-Treasurer’s office today and he said he would look at the situation.
Komputrol Disaster Recovery Plan for 2003
Sandra Hash stated this is an annual agreement with the Town’s software provider. This agreement fulfills the State Board of Accounts requirement for a Disaster Recovery Plan. If the Town Hall would experience a disaster, such as a tornado we could access our information and work out of the Komputrol main office located in Cicero, Indiana. Komputrol has provided the town’s software since 1999. We have actively participated in the Disaster Recovery Plan for two years. David Drake
moved to approve the Disaster Recovery Plan. Ray Freetage seconded. Motion carried.
Komputrol Annual Maintenance Agreement
Sandra Hash informed the Council this is also an annual agreement with the Town’s software provider, which allows us to call their 800 number for assistance, as we need it, it also provides us with any and all updates to keep the software current. Ray Freetage moved to accept the annual maintenance agreement for Komputrol software systems. David Drake seconded. Motion carried.
Fire Contract between Ellettsville and Richland Township
Jim Davis, Fire Chief, explained that the Fire Contract is the same as last year’s contract with a 5% increase. David Drake made a motion to approve the Fire contract between Ellettsville and Richland Township. Ray Freetage seconded. Motion carried.
Jim Ragle, Street Commissioner, expressed the need for new streetlights. Greenbriar addition needs 3 lights on Cannon Court and 2 on Ironsides Drive. The light on Ironsides will require an installation fee of $358.00 due to additional wiring that must be done. The streetlights on Susan Street suffered damage during the tornado. Five fiberglass poles will be replaced with wooden poles. The wooden poles will result in a $4.00 savings per pole per month. Cinergy requested a letter of approval to have the streetlights installed. Ray Freetage moved to accept the request for 10 new streetlights at $6.99 each per month. David Drake seconded. Motion carried.
Jim added that the Street Department paved Sycamore Drive at a cost of approximately $14,000.00. Mr. Kain, Superintendent of the Richland Bean Blossom Community School Corporation agreed that the school would reimburse the Town for ½ of the cost. Sandra Hash said reimbursement came in today’s mail.
Due to the tornado disaster, DLZ an Architectural Engineering and Environmental Services Firm gave 250 pin oak trees to be distributed for free to whoever would like them in the Town.
David Sorokoty, President, thanked the road crews for opening the new section of State Road 46. He also announced that the Hartstraight Road Bridge is open now as well.
Ray Freetage moved to adjourn. David Drake seconded, motion carried. The meeting adjourned at 7:56 p.m.
David Sorokoty, President David Drake, Vice President
Mike Cornman Raymond Freetage
Geraldine McIntyre Sandra C. Hash, Clerk-Treasurer