November 26, 2007

 

 

 

The Ellettsville, Indiana, Town Council met in regular session on Monday, November 26, 2007, at the Fire Department Training and Conference Room.  Dan Swafford called the meeting to order at 7:30 p.m.  Ted Robertson led the Pledge of Allegiance and Phill Smith led in prayer. 

 

Roll Call:  Members present were Dan Swafford, President; Dianna Bastin, Vice-President; Ted Robertson, Phillip Rogers and Phill Smith.  Sandra Hash, Clerk Treasurer; Mike Spencer, Attorney and Rick Coppock, Town Engineer were also present. 

 

Supervisors Present:    Jim Davis, Jim Ragle, Gary Darland, Mike Farmer, Jeff Farmer and Frank Nierzwicki were present.  

 

Open bids for Street Department’s Surplus Equipment

 

Dianna Bastin announced the date for accepting sealed bids was advertised incorrectly and Jim Ragle feels it would only be fair to open the bids at the next meeting.  Dan Swafford stated the bids will be opened at the next meeting, December 10, 2007.  Mike Spencer informed the Council this should be “re noticed” and bids will be accepted with a specified date.  Dianna stated Jim Ragle will “re notice” people for bids. 

 

Dianna Bastin made a motion we table the opening of the bids for the Street Department Surplus Equipment until the next meeting and allow those that want to bid to do so.  Phillip Rogers seconded.  Motion carried. 

 

Approval of the minutes

 

Phill Smith made a motion that we approve the minutes for the Regular Meeting November 13, 2007.  Phillip Rogers seconded.  Motion carried.

 

Action to Pay Accounts Payable Vouchers

 

Dianna Bastin made a motion that we take action to pay Accounts Payable.  Phill Smith seconded.   Motion carried.

 

Resolutions

 

Resolution 21-07 concerning the Financing of an Economic Development Facility by Monroe County for Hoosier Care, Inc. and/or Hoosier Care II, Inc.

 

Lucy Emison with the law firm Ice Miller LLC introduced her colleague David Nie.  They are requesting approval of a resolution authorizing the refinancing of the Hoosier Care Facility, also known as the Richland Bean Blossom Health Care Facility.  They brought this to the Council a few months ago requesting approval under Illinois law.  The Illinois legislature repealed their statute that authorized this to be done.  They are bringing this back, under Indiana law.  Monroe County will issue the bonds through its Economic Development Commission and Indiana State Law requires consent from the host jurisdiction, which is Ellettsville.  This resolution will authorize the issuance of bonds by Monroe County in the amount of $1.5 million to finance the RBB Health Care Center.  Monroe County will have a public hearing through its EDC this week and their Council will consider authorizing its ordinance in December. 

 

Dianna Bastin made a motion to approve Resolution 21-07 concerning the Financing of an Economic Development facility by Monroe County for Hoosier Care, Inc. and/or Hoosier Care II, Inc.  Phillip Rogers seconded.  Roll call vote:  Dan Swafford – yes, Dianna Bastin – yes; Ted Robertson – yes; Phillip Rogers – yes; Phill Smith – yes.  Motion carried 5-0. 

 

The following discussion took place before the vote

 

Dan asked if there were any changes since the last time this was presented.  Ms. Emison stated there were very little changes, only the date and reference to the issuer being Monroe County.  Dan asked Sandra to read the resolution into the minutes.  Sandra read the resolution in its entirety.  This resolution will constitute the approval of the fiscal body of the Town of Ellettsville to the issuance of the revenue bonds and financing of the Economic Development facility. 

 

Ordinances on Second Reading

 

Ordinance 07-12 to amend sections 36.136 of the Ellettsville Town Code concerning the use of cell phones

 

Dan Swafford explained lines 2 & 3 were omitted from the ordinance. 

 

Phill Smith made a motion that we accept Ordinance 07-12 to amend sections 36.136 of the Ellettsville Town Code concerning the use of cell phones.  Phillip Rogers seconded.  Roll call vote:  Dan Swafford – yes, Dianna Bastin – yes; Ted Robertson – yes; Phillip Rogers – yes; Phill Smith – yes.  Motion carried 5-0. 

 

New Business

 

Stonebridge Development, Alan Dick concerning upgrading the water line from 8” to 12”

 

Alan Dick was not present.  Dianna Bastin reiterated this came before the Plan Commission where it was discussed, plans were reviewed, pictures were drawn and they were 12” lines.  Dan reviewed the costs and feels the development will not be responsible for $9,000 but only $4,500.  Mike Spencer suggested the Council make a motion. 

 

Dianna Bastin made a motion that we deny the request by Stonebridge Development to downsize their waterlines from 12” to 8”.  Phillip Rogers seconded.  Roll call vote:  Dan Swafford – yes, Dianna Bastin – yes; Ted Robertson – yes; Phillip Rogers – yes; Phill Smith – yes.  Motion carried 5-0. 

 

Disaster Recovery Agreement between Komputrol and the Town of Ellettsville

 

Sandra Hash presented the $450 annual agreement for Disaster Recovery.  The Town is required by the State Board of Accounts to have a Disaster Recovery plan.  Some services provided are:  master records are converted to CD’s; monthly backups are sent and stored on-site. 

 

Dianna Bastin made a motion we agree to the Disaster Recovery Agreement between Komputrol and the Town of Ellettsville.  Phillip Rogers second. Roll call vote:  Dan Swafford – yes, Dianna Bastin – yes; Ted Robertson – yes; Phillip Rogers – yes; Phill Smith – yes.  Motion carried 5-0. 

 

Supervisors Comments

 

Gary Darland introduced the Police Department’s new part-time employee, Robin Roberts.  Gary went on to announce Craig Davis’ “semi official last day” of duty with the department was Friday before serving our country in Iraq with the National Guard.  Our prayers are with him and the nation in bringing him home safely.  To hire a full-time officer did not seem to be practical since Craig’s job is guaranteed by federal law; Gary found three Reserve Officers to bring up as part-time officers.  Gary Darland asked to hire Tim Roberts, Travis Perian and Brian Taylor.  All three are wonderful, community servants.  They will not only be filling in for Officer Davis but will help out with other shifts.  They do not need to be sworn in again, they all have police powers and all have been through the forty hour basic course. 

 

Dianna Bastin made a motion that we hire Tim Roberts, Travis Perian and Brian Taylor as Part-time Officers for Ellettsville.  Phillip Rogers seconded.  Roll call vote:  Dan Swafford – yes, Dianna Bastin – yes; Ted Robertson – yes; Phillip Rogers – yes; Phill Smith – yes.  Motion carried 5-0. 

 

Dan welcomed them aboard.  Dianna explained these are not just guys who applied for a job.  Travis has put in numerous hours with the Reserves.  Brian has been a Reserve and knows the County.  Tim has done everything from Probation Road Crew to Reserves. 

 

Town Council Comments

 

Sandra Hash announced the Chamber of Commerce Christmas Party is December 4th at Terry’s.  Sandra has the forms in her office or you can visit the Chamber’s website. 

 

Phill Smith thanked the Street and Utilities Department.  There was a water outage on Reeves Road around 2 p.m. and the two departments worked in the rain and mud to restore the water by 5:30 p.m. 

 

Dianna Bastin commented on how the trucks were cleaned and ready to go at the Street Department.  She thanked the Utilities Department for working in the weather and being on call at various hours.

 

Public Comment

 

Jack Neal commended the Board on their comments regarding the new schools during the last meeting.  Regardless of the comments and the survey that is being conducted, the figures being published for remodeling or rebuilding are not the whole fact.  He stated remodeling the high school would cost 23 million and a new junior high would be 47 million.   Added to that would be twenty-five percent for architects, commissions and other expenses.  He has been attending School Board and plan committee meetings for a year with very few in attendances.  The comments in The Journal were not true facts; the school already has a 30 million bond.  There will be a 1028 hearing with the School Board on December 17, 2007 where they will make the decision on what they will be doing.  Mr. Neal outlined some of the proposed plans for the high school:  adding a daycare and expanding the auditorium.  The high school was built for 1,250 students and there are presently 850 – 864 students.  The junior high is not falling down and no one is in danger but it does need some repair work.  Mr. Neal encourages all those in the town limits to attend the next School Board meeting to see what is going on and what is being said. 

 

Adjournment

 

Dianna Bastin made a motion to adjourn.  Phillip Rogers seconded.  Motion carried.  Dan Swafford adjourned the meeting at 8:00 p.m.