Roll Call: Members
present were Patrick Stoffers, President;
Approval of the minutes
Action to Pay Accounts Payable Vouchers
Meeting Schedule for 2006
Hash submitted a proposed 2006 meeting schedule for the
Ordinances on First
Salary Ordinance for 2006
Sandra explained this ordinance reflects a 2.5 percent raise for the majority of Town employees. The longevity pay will be figured in when calculating over time, which is a change from last year. In a recent class with a representative from the Department of Labor the longevity issue was discussed. Town employees receive longevity every five years; Sandra considered it a reward for service or bonus not connected to work ability or pay, but since the amounts are outlined in the personal policy they are promised to the employee and are not discretionary. Therefore the longevity must be considered when calculating overtime. It could be calculated over a five year period or in the year the employee receives the longevity. Patrick clarified this is the computation of the overtime rate being increased by the amount of longevity pay. Sandra agreed and advised she would use the longevity to calculate overtime in the year it is awarded. She will recalculate the rates for the employees who received longevity in 2005 and make the corrections before the end of the year. Patrick added the on call pay is included in computation of over time rate. The Chief Deputy Marshals hourly pay rate is wrong and will be corrected before the final reading. She encouraged all the Supervisors to proofread the ordinance before the final reading.
Ordinances on Second
Ordinance 05-22 voluntary annexation of
contiguous territory 5259, 5249 and
Frank Nierzwicki, Planning Department, explained this ordinance presented for the first reading. He received a call regarding the addresses. One of the addresses is wrong but the parcel numbers are correct. He asked for a legal opinion because he does not know how this will affect the annexation issue. The 5249 address in incorrect. There are only two addresses with a number of parcels. Mike Spencer clarified there are two correct addresses with one surplus. He questioned if 5249 was an actual address. Frank said he spoke with the owner of 5249 and they do not want to be annexed at this time but did ask for the procedures. Mike Spencer suggested they table this ordinance. Lisa Creech made a motion to table Ordinance 05-22 voluntary annexation of contiguous territory 5259, 5249 and 5325 Lakeview Drive also known as the Burrell and Bishop property until amended. William Evans seconded. Motion carried.
Ordinance 05-24 to establish a fund for the Ellettsville Fire Department for receipts from the Assistance to Firefighters Grant
Sandra explained the Fire Department has been awarded a
Firefighters Assistance Grant through Homeland Security. The grant is for all of
William Evans made a motion to accept Ordinance 05-24 to establish a fund for the Ellettsville Fire Department for receipts from the Assistance to Firefighters Grant. Lisa Creech seconded. Motion carried.
Prominence Point request release of Letter of Credit for Phase I
Frank Nierzwicki received a phone call from Bernie Guerrettaz requesting to table this until the next meeting. They do not have their letter of credit.
William Evans made a motion to table the Prominence Point request release of Letter of Credit for Phase I. Lisa Creech seconded. Motion carried.
Request for Final Plat approval – Greenbrier Meadows Subdivision Phase One, Section One
Rick Coppock, Bynum Fanyo, requested to have the Final Plat
approved for Greenbrier Meadows Section One, Phase One. This portion comes off
William Evans made a motion we approve the request for Final Plat approval of Greenbrier Meadows Subdivision Phase One, Section One. Dennis Williamson seconded. Motion carried. Lisa Creech abstained.
Request for Final Plat approval –
Rick Coppock explained Section Five is a continuance of the previous four sections. The developer’s bond did not come through due to the holidays so he is asking for a continuance until the next meeting.
William Evans made a motion to table the request for the Final Plat for Union Valley Farms Subdivision Section Five. Dennis Williamson seconded. Motion carried.
Jim Davis, Fire Department, had a discussion with the Clerk about the interpretation of PTO hours in the Personnel Policy. He met with some of the firefighters and they discussed the interpretation. The current wording is confusing, misleading and not written with the intent it was meant to be. It needs to be rewritten with the correct intent. A brief explanation of the problem is; a new hire employee starts and the current policy states they would get vacation time after 6 months and depending on their hire in date it could be as much as 18 months before they would get credit for PTO hours earned which was not the intent. It should be after 12 months they would receive X number of PTO hours. The other problem is it will affect almost 30 employees that will be reaching longevity time. The policy reads you get credit January 1, which is fine for PTO hours, unless your anniversary date happens to be after January 1 of that given year. If this is the case, the way it is written, you will not receive credit for it until next year, which was not the intent. There is also a Management Rights Provision in the Policy that states if there is a discrepancy the Supervisors and members of the Council can sit down, work it out and bring a revised wording to the Council for a vote. He is asking the Council to have a meeting and address this. The Supervisors might have other issues of interpretation of the policy that need to be looked at. This should be done annually. Patrick requested getting something set up before the next Council meeting to bring clarity to this.
Dennis Williamson mentioned the
received an Emergency Preparedness Guide from the Monroe County Citizens Crop. He has several copies to hand out and will leave
He would like to wish Phillip Rogers a get well soon. The Council is beginning to miss him. Patrick spoke with him earlier and Phillip had his third round of surgery. Hopefully he will be at the next meeting.
Lisa Creech asked Frank about the e-mail they received on
William Evans asked Jay if the locks for the doors have come in. Jay was not sure but will check with Ron.
Privilege of the Floor – non Agenda Items
Gregory Scott Hudson wanted the complaint he filed answered on the agenda. He considers this forced communication because he feels he should get an answer in writing from the Police Department about his allegations. He doesn’t know what the law requires or what the rules are but he wants a legal document in writing answering his allegations. He did have concerns about Phillip Rogers and asked about his condition.
Patrick Stoffers asked for any additional comment, seeing none, adjourned the meeting at