November 13, 2017
The Ellettsville, Indiana, Town Council met for a regular meeting on Monday, November 13, 2017, at the Ellettsville Town Hall Meeting Room located at 1150 W. Guy McCown Drive. Scott Oldham called the meeting to order at 6:30 p.m. Brice Teter led the Pledge of Allegiance followed with a prayer by Scott Thomas.
Roll Call: Members present were Scott Oldham, President; Brice Teter and Scott Thomas. Kevin Farris and Brian Mobley were absent. Jim Davis, Town Manager; Sandra Hash, Clerk-Treasurer; and Rick Coppock, Bynum Fanyo and Associates, Town Engineer, were also present.
Supervisors present were: Mike Cornman, Danny Stalcup, Kevin Tolloty and Jeff Farmer.
Jay Humphrey attended for the Police Department.
Approval of Minutes
Scott Oldham entertained a motion for approval of the minutes for the regular meeting on October 23, 2017. Brice Teter so moved. Scott Thomas seconded.
Accounts Payable Vouchers
Scott Oldham entertained a motion for action to pay Accounts Payable Vouchers. Scott Thomas made a motion to approve Accounts Payable vouchers. Brice Teter seconded the motion. Motion carried.
Public Hearing for the Wastewater Treatment Plant Annexation
Kevin Tolloty, Planning Director, explained this is a public hearing for comments and the next step in the annexation process.
Meeting Dates for 2018
Sandra Hash presented a list of proposed meeting dates for 2018. The Plan Commission has approved their meeting dates for 2018 and the Park Board have approved their dates. A few of the Town Council meeting dates were moved due to holidays.
Scott Oldham requested the meeting on December 26, 2018, be moved to another day. After a discussion it was decided to change the meeting to Wednesday, December 27, 2018.
Scott Oldham entertained a motion. Brice Teter made a motion to accept the dates proposed other than the 12/26 change to 12/27. Scott Thomas seconded. Roll call vote: Scott Oldham yes; Brice Teter yes; and Scott Thomas - yes. Motion carried.
Resolution 27-2017 to Create a Grant and Donation Fund
Sandra Hash explained a fund has to be created for the Smithville Foundation Grant. She created a fund for grants and donations made directly to the Town. The funds have to be isolated so Smithville can review the expenditures. The State Board of Accounts also recommends a separate fund. There is a donation fund, Fund 4, for Christmas donations that has been dormant since 2005. Fund 4 was repurposed into the Grant and Donation Fund.
Scott Oldham entertained a motion. Brice Teter made a motion to approve Resolution 27-2017 to Create a Grant and Donation Fund. Scott Thomas seconded. Roll call vote: Scott Oldham yes; Brice Teter yes; and Scott Thomas - yes. Motion carried.
Ordinances on First Reading
Ordinance 2017-17 to Annex 5255 N. Union Valley Road
Kevin Tolloty, Planning Director, explained this annexation received a favorable recommendation by the Plan Commission at its November 2, 2017, meeting. Pursuant to state code, annexations will be heard for a first reading at Town Council meetings.
Pay Application No. 4 for the Chemical Phosphorus Removal Building
Scott Oldham advised this was proforma because Town Council has previously approved a pay application. Ms. Hash added a pay application was approved at the last Town Council meeting.
Scott Oldham entertained a motion. Brice Teter made a motion to approve Pay Application No. 4 for the Chemical Phosphorus Removal Building. Scott Thomas seconded.
Scott Oldham asked how many pay applications there will be. Mr. Farmer answered they bill monthly. They anticipate being finished in December.
Roll call vote on the aforementioned motion: Scott Oldham yes; Brice Teter yes; and Scott Thomas - yes. Motion carried.
Trash Transfer Facility on Vernal Pike Valerie DeWar
Valerie DeWar represents a group of citizens concerned about the Indiana Green Companys action to locate a waste transfer station on Angelina Drive, across from Printpack, Inc. on Vernal Pike. At least 200 tons of trash will be delivered to Terre Haute on a daily basis using State Road 46 through Ellettsville. It is estimated there will be 10 trucks, two times a day, coming and going through Town. The runoff water from the transfer facility flows into the Jacks Defeat Creek watershed. The goo and grime contain undetermined elements and will become part of a prominent feature of our Town. They feel Ellettsville and its citizens should be aware of this.
Town Managers Comments
Jim Davis, Town Manager, provided a draft of an Emergency Action Plan for Town facilities for their review.
The top coat of asphalt for Town Hall has been finished.
Jeff Farmer, Ellettsville Utilities, gave Town Council quotes for pumps. The existing pump in the lift station is over 10 years old and is still functional, however it has failed more than once. On November 4, 2017, there was a rain event, the pump got clogged and they were fortunate not to have a sanitary sewer overflow. He is requesting to purchase a shredder pump for $5,500 which is considerably cheaper than replacing it with the same type of pump. It is time to change it and keep the old pump for a backup. The shredder pump will cut up rags and other things that get into the sewer. The funds are available in the Capital Improvement Fund.
At the Wastewater Plant, a pump failed that has been in service for 22 years and they want to switch to a different style. The pump will cost $8,245 and an eradicator will be added for an additional $1,000 which is cheaper than the existing pump. Funds are available from the Equipment Replacement Fund. They do not have a backup pump available.
Town Council members had no objections to purchasing the pumps.
Jim Davis, Town Manager, advised the generator for Town Hall has been ordered and will be delivered in approximately two months.
Privilege of the Floor
Scott Oldham entertained a motion to adjourn. Scott Thomas made such a motion. Brice Teter seconded. Scott Oldham adjourned the meeting at 6:47 p.m.