November 22, 2010
Roll Call: Members present were Phillip Smith, President; Scott Oldham, Vice President; Dianna Bastin, David Drake, and Dan Swafford. Sandra Hash, Clerk-Treasurer, and Darla Brown, Town Attorney, were also present.
Approval of Minutes
Sandra Hash noted page 4 of the minutes previously provided to Council members had been corrected. In addition, at the November 8, 2010 Town Council meeting, it was originally stated the levy appeal was not included in the budget. However, the levy appeal is included in the property tax revenue.
Smith entertained a motion for the approval of the minutes for the Regular
Meeting and Executive Session on November 8, 2010 and Special Session on
November 11, 2010. Scott Oldham so moved. Dianna Bastin seconded. Roll Call Vote: Phillip Smith yes; Scott
Accounts Payable Vouchers
Smith entertained a motion for action to pay Accounts Payable Vouchers. Scott Oldham so moved. Dianna Bastin seconded. Roll Call Vote: Phillip Smith yes; Scott
Ordinances on First
Ordinance 10-21 Salary Ordinance for 2011
No public comment.
Ordinances on Second
Ordinance 10-18 to amend Title VII, Chapters 73 and 74 of the Ellettsville Town Code Adding Streets
Russ Ryle Requested a short list of the streets to be added to the Town be read for members of the audience.
Phillip Smith Read the list of streets as follows:
Street Through Streets/Stop Streets
Phillip Smith Noted the maximum speed limit for the aforementioned streets is 20 m.p.h. No parking areas are end to end on both sides of the streets.
Smith entertained a motion to approve Ordinance 10-18 to amend title VII,
Chapters 73 and 74 of the Ellettsville Town Code adding streets. David Drake so moved. Dan Swafford seconded. Roll Call Vote: Phillip Smith yes; Scott
Ordinance 10-19 to amend Ordinance 10-14 Concerning the Adjacent and Contiguous Territory to the Town of Ellettsville
David Drake confirmed this ordinance is to correct the legal description from the last annexation.
Drake made a motion to approve Ordinance 10-19 to amend Ordinance 10-14
Concerning the Adjacent and
Ordinance 10-20 to amend Section 152 of the Ellettsville Town Code regarding the Floodplain Overlay District
· Clarification of the date, December 17, 2010, for changes under the special flood hazard areas. The map amendments take effect on December 17, 2010.
· Sections 152.102(B), Basis for Establishing Regulatory Flood Data.
· 152.104(B)(6) Standards for Manufactured Homes and Recreational Vehicles.
· 152.104(B)(6)(c) states as follows: Manufactured homes with fully enclosed areas formed by foundation and other exterior walls below the flood protection grade . . . shall be designed to preclude finished living space and designed to allow for the entry and exit of flood waters to automatically equalize hydrostatic flood forces on exterior walls as required for elevated structures in 152.104, Section B(4). Section B(4) was added to cross referenced the Towns code.
Smith entertained a motion to approve Ordinance 10-20 to amend Section 152 of
the Ellettsville Town Code regarding the Floodplain Overlay District. David Drake so moved. Dan Swafford seconded. Roll Call Vote: Phillip Smith yes; Scott
Agreement between the Town of Ellettsville and Schneider Corporation concerning the Heritage Trail Phase One
Oldham made a motion to approve the Agreement between the Town of
Agreement between the Town of Ellettsville, Monroe County and the City of Bloomington concerning Animal Control
Phillip Smith said he would like to table this matter in order to do more research before it is discussed.
Smith made a motion to table the Agreement between the Town of
Chief Jim Davis, Fire Department, has provided the proposed contract with
Smith entertained a motion to approve the Richland Township Fire contract with
the Town of
Chief Jim Davis, Fire Department, commented on animal control and the extra 1.5%
increase the Town Council gave to employees for 2011. Chief Davis conferred with Sandra Hash,
Clerk-Treasurer, for the following:
There is only an increase of $17,597.84 for the total 100 lines which
consume the personal services for the Town of
Jeff Farmer, Ellettsville Utilities They changed out a comminuter with a piece of equipment called a flowminuter. The flowminuter cost $55,000, It failed to perform and, at no cost to the Town, it was removed and returned it to its rightful owner. Utilities has been looking at better ways to do job. At the head works of the plant, theyre finding a lot of inorganic material and want to go to a bar screen. The bar screen will lift the debris out of the stream, put it into a hopper and it will be hauled to the landfill. The price for the bar screen is $96,875. Currently, they are using a manual bar screen and raking it by hand. The funds for the bar screen will come out of the equipment replacement account.
· Comprehensive plan.
· Current conditions and character of current structures and uses in each district.
· Most desirable use for the land in each district is adapted.
· The conservation of property values throughout the jurisdiction.
· Responsible development and growth.
Darla Brown is given complete case file information on code enforcement and other major issues in the Planning Department.
Area 10 Transit Bus Location INDOT has 30 feet of right-of-way from the center line of the highway. INDOT has not measured the right-of-way at the location on Temperance in front of the apartments across from the old 7-11 store. If the location is in INDOTs right-of-way the Town would ask them for their permission to erect a bus shelter. If it is not in the INDOT right-of-way, then permission will have to be obtained from the property owner. Doug Norton of Rural Transit is preparing a letter stating they would not hold the property owner liable if there was an accident at that location. There are other locations for bus shelter which are Town property. Mr. Norton is requesting assistance for the purchase of bus shelters. Phillip Smith asked Mr. Norton how long it would take to set up a bus shelter. Mr. Norton states the shelters can be set up in one day. Rural Transit use to have four bus shelters in Ellettsville. When the new highway went through, INDOT removed the four bus shelters. At the Temperance location, there is a concrete slab which is an excellent location for a bus shelter.
Michael Farmer, Ellettsville Utilities H.J. Umbaugh, their accounting firm, contacted the Clerk-Treasurer with a proposal for someone to purchase the water works revenue bonds from 1998. With different interest rates, they can save approximately $99,000 over the next eight years. There is a service fee and the net savings will be approximately $85,000. There is a deadline of thirty days to sell the bonds. Mr. Farmer requested approval to proceed with the sale of the bonds. Dianna Bastin asked if this is refinancing the bonds. Mr. Farmer stated we are selling the bonds and are not refinancing the bonds. Darla Brown advised there are procedures which need to be utilized when the Town sells assets. Sandra Hash advised they need permission to proceed with the sale of the bonds. Mr. Farmer proposed permission to proceed with researching the propriety of selling the bonds and proceeding with the Town attorneys approval. The debt service payments each year are on an average $12,000 to $13,000 cheaper per year. The total savings by 2018 are $99,000 less the service fee. After a discussion, permission was given to Mike Farmer and Sandra Hash to research the potential bond sale and prepare the appropriate paperwork and ordinances.
Dianna Bastin reminded everyone of the annual Christmas tree lighting ceremony on Saturday, November 27, 2010, at 6:30 p.m. The ceremony will take place at the large shelter house by the Street Department.
David Drake stated the animal control issue came up in January
2010. The comment in the newspaper at
that time was Ellettsville residents were not pulling their weight or fair
share. As Chief Davis stated, residents of the Town of
Privilege of the Floor
Swafford made a motion for Darla Brown, Town Attorney, to attend the Plan
Commission meeting on December 2, 2010.
Phillip Smith seconded. Roll Call
Vote: Phillip Smith yes; Scott
Dan Swafford made a motion to adjourn. Scott Oldham seconded. Motion carried. Phillip Smith adjourned the meeting at 8:16 p.m.