November 28, 2011

 

 

 

 

 

The Ellettsville, Indiana, Town Council met for a Regular Meeting on Monday, November 28, 2011, at the Fire Department Training and Conference Room.  David Drake called the meeting to order at 7:00 p.m.  Scott Oldham led the Pledge of Allegiance followed by a prayer led by Phillip Smith. 

 

Roll Call:  Members present were David Drake, President; Scott Oldham, Vice President; Dianna Bastin and Phillip Smith.  Dan Swafford was absent.  Sandra Hash, Clerk-Treasurer; Darla Brown, Town Attorney, and Rick Coppock, Bynum Fanyo, Town Engineer, were also present.   

 

Supervisors Present were:  Mike Cornman, Tony Bowlen, Mike Farmer and Jeff Farmer.

 

Approval of Minutes

 

David Drake entertained a motion for the approval of the minutes for the Regular Meeting on November 14, 2011.  Scott Oldham so moved.  Dianna Bastin seconded.  Motion carried.

 

Accounts Payable Vouchers

 

David Drake entertained a motion for action to pay Accounts Payable Vouchers.  Phillip Smith so moved.   Scott Oldham seconded.  Motion carried.

 

Ordinances

 

Ordinances on First Reading

 

Ordinance 2011-12 to Amend Ordinance 10-21 Fixing of Salaries for Budget Year 2011

 

Sandra Hash – In reviewing the information for this year’s salary ordinance, the Town Marshal realized he had not been given a certification for several years.  This ordinance is for a one time pay out for the certification.  Next year it will be included in the salary ordinance.

 

Ordinance 2011-13 Fixing of Salaries for Budget Year 2012

 

David Drake – This is for the salary ordinance.

 

Ordinances on Second Reading

 

Ordinance 2011-11 Water Tracker Water Increase

 

David Drake – This is for an increase from the City of Bloomington Utilities that is passed along to the customers.  There is no additional money to the Town. 

 

David Drake entertained a motion to adopt Ordinance 2011-11 Water Tracker Increase.  Dianna Bastin made a motion to adopt Ordinance 2011-11 Water Tracker Increase.  Scott Oldham seconded.  Roll Call Vote:  David Drake – yes; Scott Oldham – yes; Dianna Bastin – yes and Phillip Smith - yes.  Motion carried 4-0.

 

New Business

 

Agreement between the Town of Ellettsville, Monroe County and the City of Bloomington Concerning Animal Control

 

David Drake – The Agreement has increased from $16,239 to $18,113.  This is the money the Town pays to Monroe County for what they determine to be the Town’s portion of the cost.

 

Phillip Smith – Asked if it wasn’t agreed the Town would pay a year in arrears.  Sandra Hash replied Monroe County provided a chart from 2010’s animal control calls.  She verified all of the addresses and made some corrections that reduced the contract amount.  David Drake asked what year this amount is based on.  Ms. Hash responded it is based on 2010.  Mr. Smith asked what their numbers are based on if the contract is for 2012.  Scott Oldham replied their contract is based on 2010 because there are not any current 2011 figures to date.  Mr. Drake commented it means the 2012 payment is based on the 2010 figures.  Ms. Hash stated it was a percentage of the calls for the Town compared to the county.  Mr. Oldham asked if all incorporated entities within Monroe County are paying the same rate.  He wants to make certain that the burden is being spread equally between all parties.  Ms. Hash stated she will check into this.

 

David Drake entertained a motion to approve the Agreement between the Town of Ellettsville, Monroe County and the City of Bloomington concerning animal control.  Scott Oldham made a motion to approve the Agreement between the Town of Ellettsville, Monroe County and the City of Bloomington concerning animal control.  Dianna Bastin seconded.  Roll Call Vote:  David Drake – yes; Scott Oldham – yes; Dianna Bastin – yes and Phillip Smith - yes.  Motion carried 4-0.

 

Agreement between the Town of Ellettsville and Bynum Fanyo & Associates, Inc. for Engineering Services

 

Rick Coppock, Bynum Fanyo & Associates – This is the same contract Bynum Fanyo has had with the Town for the past few years.  The contract is based on approximately 22 hours of time a month.  For the last two years, they have averaged approximately 24.5 hours worth of time per month.  The price is still good for the upcoming year.  The work hasn’t changed that much and there is always some project that takes a little more time than others.  David Drake stated the Town appreciates all the work he does.  He seems to always be available when someone needs something. 

 

David Drake entertained a motion to approve the Agreement between the Town of Ellettsville and Bynum Fanyo & Associates, Inc. for engineering services.  Dianna Bastin made a motion to adopt the Agreement between the Town of Ellettsville and Bynum Fanyo & Associates, Inc. for engineering services.  Scott Oldham seconded.  Roll Call Vote:  David Drake – yes; Scott Oldham – yes; Dianna Bastin – yes and Phillip Smith - yes.  Motion carried 4-0.

 

Supervisor’s Comments

 

Mike Farmer, Ellettsville Utilities – They have two employees working for the billing office in Utilities who have anniversary dates.  They want to give them a full pay status raise as of their 12 month anniversary date.  One of the employees is Lori Collier and her anniversary date was November 9, 2011.  The other employee is Shawn Meadows and her anniversary date was September 9, 2011.  Their salary will be raised to $18.10.  Recently, an employee retired and based on the other employees skills and abilities they believe they can move forward without replacing the employee.  They will see considerable savings in the next year by having four employees as opposed to five.  They have considered getting a part-time employee in the future.  This is warranted based on time off and covering the lunch hour.  Right now, they are going to proceed with four people. 

 

David Drake – Asked if the salary increase brings the two employees level with the other employees.  Mr. Farmer replied that is correct.  Mr. Drake asked if the money for the salary increase was in the budget.  Mr. Farmer stated the money is budgeted and it is part of their job description. 

 

Darby McCarty – Asked if the salary increase included benefits or just salary.  Sandra Hash replied it is just salary. 

 

David Drake entertained a motion to raise Lori Collier and Shawn Meadows as of their anniversary date to reflect their pay at $18.10 an hour.  Dianna Bastin made a motion to raise Lori Collier and Shawn Meadows as of their anniversary date to reflect their pay at $18.10 an hour.  Scott Oldham seconded.  Roll Call Vote:  David Drake – yes; Scott Oldham – yes; Dianna Bastin – yes and Phillip Smith - yes.  Motion carried 4-0.

 

Mike Cornman, Deputy Fire Chief – Firefighter Travis Abrams transferred to full time status on February 25, 2011.  His starting pay was $2,000 less than the current basic firefighter’s salary and Chief Davis is recommending Mr. Abrams pay be brought up to half the difference between starting pay and basic firefighter.  Sandra Hash asked if that would be $1,000.  Mr. Cornman replied that is correct.  David Drake asked if it’s half of the increase for a basic firefighter because he hasn’t completed a whole year.  Mr. Cornman answered that is correct.  Mr. Drake asked if once he completes the year  will he move up to the regular salary.  Mr. Cornman replied that’s correct as long as he passes the training requirements and there is an evaluation.  There was an evaluation at six months for this requested increase.  Mr. Drake asked if this is included in their budget.  Mr. Cornman replied the increase is included in the salary ordinance.

 

David Drake entertained a motion to raise Travis Abram one-half the difference between starting pay and basic firefighter’s pay.  Dianna Bastin made a motion to raise Travis Abram one-half the difference between starting pay and basic firefighter’s pay.  Scott Oldham seconded.  Roll Call Vote:  David Drake – yes; Scott Oldham – yes; Dianna Bastin – yes and Phillip Smith - yes.  Motion carried 4-0.

 

Sandra Hash – Denise Jenkins has worked part-time in the Clerk’s office and the Planning Department since September 7, 2010.  Ms. Jenkins is currently making $12.36 per hour and she would like to recommend an increase to $14.00 per hour.  The increase is still within the appropriation and salary ordinance.  Mr. Drake asked if she’s already planned for this and is it in her budget.  Ms. Hash replied she has.  Dianna Bastin asked if the raise was for both departments.  Ms. Hash responded she feels like she should only ask for her department because Connie Griffin is on vacation.  Connie does have the money in her budget to cover the raise.  If they would see fit to cover the raise in both departments it would be greatly appreciated.  Mr. Drake commented he remembered Connie also wanted to give her a raise.  Scott Oldham stated he is concerned that it is almost a 20% raise.  Was there an agreement when she was hired as to what the salary would be after a year?  Ms. Hash replied it was not discussed when she was hired.  Mr. Oldham asked how many hours a week she works in both offices.  Ms. Hash responded 36 hours, she’s just under full time.  She’s very punctual, has a good attendance record and she has not missed any time off other than the PTO she has earned.  Mr. Drake commented the $14 an hour does not include any benefits.  Ms. Hash stated she earns one hour of PTO for every 24 hours she works.  This comes out to about 40 hours a year. 

 

Dianna Bastin – Doesn’t have a problem with it and this is not about Denise.  They are not giving any of the other Ellettsville employees a raise this year.  Firefighters have their level they come up to and Utilities is budgeted because it is separate.  The rest of the employees are not getting a raise this year.  This singles out a very nice person but yet it singles out one person.  Mr. Drake looks at these types of raises a little differently than an across the board raise for everyone.  These are raises that bring someone up to a certain level after a certain amount of time.  It is not really an across the board raise that everybody gets.  If you hire someone and they’re on probation for a year and when it’s over they’re suppose to get a raise to bring them up to what the other people are making.  Scott Oldham said he doesn’t want to single out this young lady but he had a question for the Town Marshal and Deputy Chief.   What does their clerical staff make per hour?  Town Marshal Tony Bowlen said $10.30 an hour.  Ms. Bastin said she agrees with Mr. Drake that they never discussed raising this person up to a certain level.   Again, it’s not about her but she won’t vote for this because the other employees didn’t get a raise.  Mr. Oldham asked the Town Marshal and Deputy Chief how many hours their staff work a week.  Town Marshal Bowlen said his staff works 35 hours a week and he plans to request a raise for that position in January on the anniversary of her hire in date.  Deputy Chief Cornman said his clerical staff works 40 hours a week and is full time.  Ms. Bastin said the fire staff needed to be removed from the equation.  Ms. Hash said Denise met her one year mark on September 7, 2011.  Mr. Drake asked Ms. Hash if she wanted the salary increase to be retroactive.  Ms. Hash replied it would be nice to make it retroactive.

 

David Drake entertained a motion to approve Denise Jenkins a part-time pay raise effective September 7, 2011 to $14 an hour in both departments.  Phillip Smith made a motion to approve Denise Jenkins a part-time pay raise effective September 7, 2011 to $14 an hour in both departments.  David Drake seconded. 

 

Before the vote Scott Oldham made a motion to table pending some type of meeting to reach equity amongst the staff.  Dianna Bastin seconded.  Roll Call Vote:  David Drake – no; Scott Oldham – yes; Dianna Bastin – yes; Phillip Smith – no and Sandra Hash - no.  Motion failed 3-2.

 

Dianna Bastin – Questioned Sandra Hash’s vote because Ms. Jenkins is her employee.  David Drake responded it doesn’t make any difference because the employees work for the Town Council.

 

Phillip Smith – Asked why there was a motion to table the increase.  Scott Oldham answered if there are going to be other requests they should try to have some equity amongst the section chiefs.  Mr. Smith asked why this was not done before Utilities.  Mr. Oldham replied this is a separate issue.  Mr. Smith stated it is not a separate issue.  Sandra Hash commented Utilities started their part-time people at $14.50 an hour.  David Drake stated the problem is that they never seem to reach equity.  There is always some disparity.  Dianna Bastin commented Utilities is self contained and they

budget every year for a raise.  If they say no then that money stays in their budget.  Mr. Smith stated Utilities is still paid with Ellettsville money.  Ms. Hash commented Utilities is part of the Town of Ellettsville.  Mr. Oldham said there has to be some type of agreement or understanding as to where they’re going with everybody and not one specific person.

 

The vote was then taken for the motion to approve Denise Jenkins a part-time pay raise effective September 7, 2011 to $14 an hour in both departments.  Roll Call Vote:  David Drake – yes; Scott Oldham – no; Dianna Bastin – no; Phillip Smith – yes and Sandra Hash - yes.  Motion carried 3-2.

 

Sandra Hash – Finds it interesting that every time she comes before the Town Council for any kind of request for her employees, either to fill a position or give a raise, there is always lots of conversation and the feeling that it is an undesirable move by a few people.  She doesn’t understand this.  There were $2 raises for Utilities.  She doesn’t understand why she feels so singled out every time she makes a request.  Dianna Bastin commented in rebuttal that had she received the request in an email she might have brought up the rest of the part-time employees and send her questions.

 

Town Marshal Tony Bowlen – Requested the addition of two reserve officers to the Police Department.  They are Richard Hall, who works for the Department of Corrections and was formerly with Monroe County Reserves, and Tyler Andis, who is a part-time firefighter for the Town of Ellettsville.  They have satisfied all requirements to become reserve officers.  Phillip Smith asked if reserves have to go through training.  Marshal Bowlen replied they have to go through the 40 hour pre-basic course that ILEA mandates once they get on to the department.  Then they do a field training officer program with them.  David Drake asked if reserve officers have a yearly training requirement.  Marshal Bowlen responded it’s not mandated by ILEA but they actually keep track of their training hours for the reserves and do report them to ILEA. 

 

David Drake entertained a motion to add Richard Hall and Tyler Andis as reserve officers for the Town of Ellettsville.  Phillip Smith made a motion that Richard Hall and Tyler Andis be brought in as reserve police officers for the Town of Ellettsville.  Scott Oldham seconded.  Roll Call Vote:  David Drake – yes; Scott Oldham – yes; Dianna Bastin – yes and Phillip Smith – yes.  Motion carried 4-0.

 

Sandra Hash – Administered the Oath of Office to Richard Hall and Tyler Andis.

 

Council Comments

 

Dianna Bastin – They received a memo from Connie Griffin that the Sycamore Land Trust wants to change the name of the Well Site to “Well Site Woods”.   David Drake stated this should come before Town Council when Connie Griffin, the Director of Planning, could be present.  Ms. Bastin asked if that’s the Town’s land why the Sycamore Land Trust has any interest in it.   Mr. Drake replied he thinks Sycamore Land Trust is trying to tell the school that in order to do some of the things that need to be done such as grants then the signs need to match the title to the ground.  Judy Moran mentioned this at the last meeting and the Council told her they would have to look into it.  Ms. Bastin thinks it’s a great education tool for the kids and wants them to continue it.  When the Town Council discussed this at length, she stressed to leave it as natural as possible.  Now fences and signs are getting put up and they want to change the name.  She has no problem with the signs and fences but wants it to stop there.   The name should be left alone.  Tradition is big in Ellettsville.  The name doesn’t have to be changed, it’s still the same place.  It has been returned from the Street Department to Utilities because it is their land and they will be helping with moving the mulch.  Scott Oldham is concerned as to who authorized the other entity.  Ms. Bastin stated she thought the classes were working with the Sycamore Land Trust.  Mr. Drake said they need to find out what the reasoning is behind the request.  Darla Brown, Town Attorney, said she could contact Ms. Ritter and find out what they’re thinking.

 

Dianna Bastin – The Ellettsville Holiday Gathering and Breakfast with Friends is Saturday, December 10, 2011, from 8:00 a.m. to noon at the Masonic Lodge on Sale Street.  Breakfast is served by the Eastern Star.  At 9:30 a.m., Santa and Mrs. Claus will arrive by fire truck.  There will be photos with the Christmas Village and/or Santa Claus.  There will be a story teller and holiday crafts for the kids.  That evening at 6:00 p.m. they will light the Christmas trees at the park.  They will be decorating the Christmas trees with some of the crafts the kids or anyone else makes.  Chris Fisher with Main Street put this together.   

 

Privilege of the Floor

 

Steve Bruns, First Assembly of God Church – The Board is aware of what is going on at the church site.  The pastor has contacted someone for a second opinion on the issue of the trees.  They are aware of the erosion issues and they will try to get something done about it.  David Drake told him to get with Connie Griffin because they had voted to start taking enforcement action.  Mr. Bruns stated it is his understanding that some of the church board members didn’t know there was an ongoing problem.    Phillip Smith asked why the dirt was piled on the trees.  Mr. Bruns replied he talked to Mick Cowden and the dirt was piled up because of the way the road and the tree line comes up and starts dipping down.  The way it was excavated created a hole.  Mr. Cowden’s concern was the pooling of water, the potential for mosquitoes and West Nile Virus.

 

Sandra Hash – Explained the tree issue was on the agenda for this meeting.  The gentleman who had requested it be on the agenda called the office today and requested it be removed.  He is planning on attending the Plan Commission meeting on Thursday, December 1, 2011, at 6:00 p.m. and the next Town Council meeting on December 12, 2011. 

 

Adjournment

 

Phillip Smith made a motion to adjourn.  Scott Oldham seconded.  Motion carried.  David Drake adjourned the meeting at 7:42 p.m.