November 9, 2015

 

 

 

The Ellettsville, Indiana, Town Council met for a regular meeting on Monday, November 9, 2015, at the Fire Department Training and Conference Room.  Scott Oldham called the meeting to order at 6:30 p.m.  Dianna Bastin led the Pledge of Allegiance followed with a prayer by Scott Thomas.

 

Roll Call:  Members present were Scott Oldham, President; Scott Thomas, Vice President; Dianna Bastin, David Drake and Kevin Farris.  Sandra Hash, Clerk-Treasurer, and Rick Coppock, Bynum Fanyo and Associates, Town Engineer, were also present. 

 

Supervisors present were:  Mike Cornman, Danny Stalcup, Jimmie Durnil, Kevin Tolloty, Jeff Farmer and Mike Farmer. 

 

Approval of Minutes

 

Scott Oldham entertained a motion for approval of the minutes for the regular meeting on October 26, 2015.  David Drake so moved.  Kevin Farris seconded.  Motion carried.

 

Accounts Payable Vouchers

 

Scott Oldham entertained a motion for action to pay Accounts Payable Vouchers.  Kevin Farris so moved.  Dianna Bastin seconded.  Motion carried.

 

Resolutions

 

Resolution 20-2015 to Authorize Brian Scott Oldham to Execute All Necessary Documents to Perfect the Transfer of the Robinson Property to the Town

 

Sandra Hash, Clerk-Treasurer, explained this resolution is for the purchase of the parcel with the retention area discussed at a previous meeting.  It authorizes Scott Oldham to sign the paperwork at closing.

 

Scott Oldham entertained a motion to adopt Resolution 20-2015.  David Drake made a motion to adopt Resolution 20-2015.  Dianna Bastin seconded.  Roll call vote:  Scott Oldham – yes; Scott Thomas – yes; Dianna Bastin – yes; David Drake – yes and Kevin Farris - yes.  Motion carried 5-0.

 

Resolution 21-2015 – Transfer of Funds for the Police Department

 

Sandra Hash, Clerk-Treasurer, explained this is a request from the Police Department to move $10,000 from Gas and Oil with $4,000 going to Vehicle Maintenance and $6,000 going to Radar, Arms and Equipment.  In the Cumulative Capital Development Fund they want to move $6,000 from Body Armor to Vehicle and Equipment.  Then, $12,000 would be available for the purchase of a new vehicle.

 

Marshal Jimmie Durnil explained some of the transfers are to even up the budgets for the end of the year.  The Police Department didn’t buy new armor vests this year.  The money is needed to even out maintenance on the cars.

 

Scott Oldham entertained a motion to approve Resolution 21-2015 Transfer of Funds for the Police Department.  Dianna Bastin made a motion to approve Resolution 21-2015 Transfer of Funds for the Police Department.  Kevin Farris seconded.  Roll call vote:  Scott Oldham – yes; Scott Thomas – yes; Dianna Bastin – yes; David Drake – yes and Kevin Farris - yes.  Motion carried 5-0.

 

Old Business

 

Heritage Trail Update - Mike Farmer, Ellettsville Utilities, advised there was not an update.

 

Flood Abatement – Rick Coppock, Bynum Fanyo and Associates, advised there was not an update.

 

Discussion of Proposed Use for Old Town Hall

 

Sandra Hash, Clerk-Treasurer, explained the Town Attorney had drafted an agreement to move the management of the old Town Hall over to the Parks Board, which she received today.  Therefore it is not included in the Council packet information.

 

Scott Oldham entertained a motion to table.  Kevin Farris so moved.  Dianna Bastin seconded.  Roll call vote:  Scott Oldham – yes; Scott Thomas – yes; Dianna Bastin – yes; David Drake – yes and Kevin Farris - yes.  Motion carried 5-0.

 

New Business

 

Offer to Purchase Real Estate – Robinson Property

 

Sandra Hash, Clerk-Treasurer, explained this is an offer to purchase approximately two acres for $1,200 which will also cover most of the closing costs.

 

Dianna Bastin commented paragraph 3 states the property is located on Thomas Road in Richland Township.  However, the description says it is Tecumseh.  Ms. Hash said it is Tecumseh and will need to be corrected.

 

Rick Coppock, Bynum Fanyo and Associates, explained in the old description it was originally part of a property in a parcel on Thomas Road. 

 

Scott Oldham entertained a motion to approve the offer to purchase real estate as corrected.  Dianna Bastin made a motion to approve the offer to purchase real estate as corrected. David Drake seconded.  Roll call vote:  Scott Oldham – yes; Scott Thomas – yes; Dianna Bastin – yes; David Drake – yes and Kevin Farris - yes.  Motion carried 5-0.

 

David Drake made a motion to amend Resolution 20-2015 and the initial paragraph to say the real property is located on Tecumseh Drive.  Dianna Bastin seconded.  Scott Oldham – yes; Scott Thomas – yes; Dianna Bastin – yes; David Drake – yes and Kevin Farris - yes.  Motion carried 5-0.

 

Police Department – Car Purchase

 

Marshal Jimmie Durnil requested to purchase a 2014 Dodge Charger which is $1,100 less than the 2016 model.  Instead of $4,000 to $6,000 to equip the car, it will cost approximately $1,500.  This will not be a replacement car.  It will be an additional can for the additional employee.  They need to continue with upgrading the fleet each year.  Next year, they plan to purchase two new cars.  By purchasing the car at Bloomington Ford they will be buying locally. 

 

Scott Oldham entertained a motion to purchase the new car for the police department. Kevin Farris made a motion to purchase the new car for the police department.  David Drake seconded.  Scott Oldham – yes; Scott Thomas – yes; Dianna Bastin – yes; David Drake – yes and Kevin Farris - yes.  Motion carried 5-0.

 

Renewal of the Agreement between the Town of Ellettsville and Richland Bean Blossom Community School Corporation Regarding the School Resource Officer

 

Sandra Hash, Clerk-Treasurer, advised this is the same as the last agreement which was for one year.  This agreement will be for an additional year.

 

Scott Thomas asked if the employee is subject to the pay increase in the 2016 budget.  Will the additional amount come out of Town funds?  Mr. Oldham replied the cost is shared between the Town and the school corporation.  It benefits the Town to have an officer on school property.  Ms. Hash added the officer works a regular shift for the Town during summer hours.   Mr. Thomas has heard there is a problem with radio coverage at the school and asked if it has been rectified.  Marshal Durnil answered they have addressed it with borrowed walkie-talkies from Bloomington Police Department.  It seems to be working quite well.  The two administrators were pleased to receive the walkie-talkies.  They are working on a permanent solution which will cost over $100,000 to make cell phone and walkie-talkie reception better.  They’re trying to work with the school system to partner in getting this done. 

 

Scott Oldham entertain a motion to renew the agreement within the Town of Ellettsville and Richland Bean-Blossom School Corporation for the School Resource Officer David Drake made a motion to renew the agreement within the Town of Ellettsville and Richland Bean-Blossom School Corporation for the School Resource Officer.  Dianna Bastin seconded.  Scott Oldham – yes; Scott Thomas – yes; Dianna Bastin – yes; David Drake – yes and Kevin Farris - yes.  Motion carried 5-0.

 

Supervisor Comments

 

Sandra Hash, Clerk-Treasurer, mentioned at the last meeting she said she would prepare an amendment to the Salary Ordinance but it has changed.  A certification for Chief Deputy Marshal Tony Bowlen was set to renew.  However, he advised he would not be renewing it so it erased the need to amend the Salary Ordinance.  It still gives Chief Deputy Bowlen three certifications above his regular pay. 

 

Mike Farmer, Bynum Fanyo and Associates, Ellettsville Utilities, introduced new Bynum Fanyo Utilities employee, Chris Coppock, E.I.T.  They had the Office of Utility Consumer Counselor in for a site visit for the rates.

 

Sandra Hash, Clerk-Treasurer, advised they had two options to finance the police car:  Ford Motor Credit at 5.4% or Peoples State Bank at 2.75%.  Do you want me to proceed?  Mr. Oldham answered yes.

 

Privilege of the Floor

 

Scott Oldham extended the Town’s condolences to the Davis Family for the loss of Linda Davis. 

 

Adjournment

Scott Oldham entertained a motion to adjourn.  Dianna Bastin made a motion to adjourn.  Scott Thomas seconded.  Scott Oldham adjourned the meeting at 6:49 p.m.