October 13, 2008

 

 

 

The Ellettsville, Indiana, Town Council met in Regular Session on Monday, October 13, 2008, at the Fire Department Training and Conference Room.  Dan Swafford called the meeting to order at 7:30 p.m. Dianna Bastin led the Pledge of Allegiance and Phillip Smith led in prayer. 

 

Roll Call:  Members present were Dan Swafford, President; Dianna Bastin, Vice-President, David Drake, Scott Oldham and Phillip Smith.  Marion Swindle sat in for Sandra Hash, Clerk-Treasurer who was attending a conference.  Mike Spencer, Town Attorney was absent.

 

Supervisors Present:  Mike Cornman, Jim Ragle, Tony Bowlen, Mike Farmer, Jeff Farmer and Frank Nierzwicki were present. Rick Coppock, Town Engineer was also present.  

 

Approval of the Minutes

 

Dan Swafford entertained a motion to approve the minutes for the Regular Meeting September 22, 2008.  Dianna Bastin made the motion.  David Drake seconded.  Motion carried.

 

Action to Pay Accounts Payable Vouchers

 

Dan Swafford asked for a motion to pay Accounts Payable Vouchers.  Scott Oldham made the motion.  Phillip Smith seconded.  Motion carried. 

 

Adoption of the 2009 Budget

 

Dan Swafford asked for a motion to Adopt the Budget for 2009.  Dianna Bastin made the motion.  David Drake seconded.  Roll call vote:  Dan Swafford – yes; Dianna Bastin – yes; David Drake – yes; Scott Oldham – yes; Phillip Smith – yes.  Motion carried 5-0.

 

New Business

 

Ellettsville Main Street – Community Foundation Endowment Campaign

 

Jeana Kapczynski, President of Ellettsville Main Street Corporation explained they are in “a race” to get $12,500 matching dollars from the community foundation of Bloomington and Monroe County to start an endowment for Ellettsville projects.  The campaign is called “Matchstick”; we have to raise $37,500 in donations by the end of the year.  For each three dollar raised, the foundation will match it with one dollar.  Ellettsville Main Street is a non-profit organization to revitalize and beautify the historic downtown.  Ms. Kapczynski outlined some projects the corporation has done for the downtown area including getting 43 properties listed on the National Registry of Historic Places so they are now eligible for grants.  They have been scanning historic photos from The Journal into a computer data base for preservation.  The Main Street Corporation has a plan for the Pedestrian Heritage Trail along Jack’s Defeat Creek.  They would like to have continual funds for the care and upkeep of the islands at the end of the one way pairs.  Establishing this endowment will allow for funds for future projects.  Ellettsville was one of only nine non-profits chosen from Monroe County to participate in the “Matchstick” endowment program.  Ms. Kapczynski asked for people to make a tax-deductible donation; there is a form in The Journal every week.  She received an anonymous donation “in memory of” Maurice Endwright; she asked other residents to do the same. 

 

Supervisors Comments

 

Tony Bowlen, Ellettsville Town Marshal presented a Revenue Sharing Agreement for signature.  He explained there is an Electronic Vehicle Crash Reporting System (EVCRS) the State of Indiana has on-line for everyone to use.  This allows people to go on-line and purchase copies of crash reports.  The Revenue Sharing Agreement will entitle the Town to receive proceeds.  Tony further summarized the procedure; the officer would return to the station, complete the crash report on-line and submit it to Licensor Holt, Sheets and Associates (the approved agency to administer the program).  People will buy the reports on-line and the agreement will allow for the Town to receive proceeds.  The reports are $12.  David Drake stated it is mostly insurance companies that buy the reports.  It is Tony’s understanding all Town reports submitted from 2003 are on-line.  The Town will not receive any proceeds until the agreement is signed.  Copies of accident reports can still be purchased at the Police Station.  Dan Swafford would like for Mike Spencer to read over the agreement.

 

Dan Swafford asked for a motion to approve the Revenue Sharing Agreement.  Scott Oldham made the motion.  Dianna Bastin seconded.  Roll call vote:  Dan Swafford – yes; Dianna Bastin – yes; Scott Oldham – yes; David Drake – yes; Phillip Smith – yes.  Motion carried 5-0.

 

Tony Bowlen announced they are almost out of gas money.  The police budget has $1,500 left in the “Fuel Line”.  He spoke with his liaison and they concluded $5,000 is needed to get through the year.  Tony Bowlen asked for $5,000 for gasoline.  Dan asked what lines of the police budget will this come from or will it be from the General Fund?  Tony is asking for the money out of General Fund. 

 

Phillip Smith made the motion to approve this request for $5,000.  David Drake seconded.  Roll call vote:  Dan Swafford – yes; Dianna Bastin – yes; Scott Oldham – yes; David Drake – yes; Phillip Smith – yes.  Motion carried 5-0.

 

The following discussion took place before the vote

 

Dan Swafford clarified this money is out of the General Fund.  David Drake asked if there was anything left in any of the police budget lines.  Tony stated there is not enough in the other lines to come up with this due to outstanding bills.  Tony projects he will be turning in more than $5,000 from the Salary Line and was told money can not be transferred out of the Salary Line until the end of the year.  The money will go back in at the end of the year. 

 

Adjournment

 

Dianna Bastin made a motion we adjourn.  David Drake seconded.  Motion carried.  Dan Swafford adjourned the meeting at 7:44 p.m.