The Ellettsville, Indiana, Town Council met in regular session at 7:30 PM, Tuesday, October 15, 2002 at the Town Hall.† David Sorokoty called the meeting to order and led in prayer.† David Drake led in the Pledge of Allegiance.†
David Sorokoty asked for roll call of the Council Members.† Members present were David Sorokoty, President; David Drake, Vice-President; and Geraldine McIntyre.† Also present was Sandra Hash, Clerk-Treasurer, Deborah Hudson, Administrative Assistant to the Council and Mike Spencer, Town Attorney.† Mike Cornman and Raymond Freetage were absent.†††
Ron McGlocklin, Mike Farmer and Jeff Farmer.
Approval of Minutes of the meeting on September 30, 2002
Geraldine McIntyre moved to approve the September 30, 2002 minutes.† David Drake seconded.† Motion carried.
Action to pay Accounts Payable Vouchers
Geraldine McIntyre moved to approve the accounts payable vouchers.† David Drake seconded.† Motion carried.
Resolution 16-02 Transfer of Funds
David Drake read the Resolution by title and moved to approve Resolution 16-02.† Geraldine McIntyre seconded.† Motion carried.†
Ordinances on First Reading
Ordinance 02-23 creating a donation fund for Disaster Relief
Geraldine McIntyre read the Ordinance by title.† David Sorokoty explained the ordinance established a legal fund to accept donations.
Ordinances on Second Reading
Ordinance 02-20 amending section 255-46 of the Ellettsville Town Code concerning reimbursement of expenses
David Drake read the Ordinance by title.† David Sorokoty requested this ordinance be tabled due to the fact that Deborah Hudson is in the process of redoing the Personnel Policy, in which this amendment is referenced, making it a duplication of work.† David Drake moved to table Ordinance 02-20.† Geraldine McIntyre seconded, motion carried†
Ordinance 02-21 adopting Chapter 220 to establish a Rainy Day Fund as permitted by Indiana Public Law 251-2001
Sandra Hash explained up to 10 percent of the unexpended appropriations in the General Fund could be transferred into the Rainy Day Fund to be reserved for an emergency.† Geraldine McIntyre read the Ordinance by title and moved to adopt Ordinance 02-21.† David Drake seconded, motion carried.
Ordinance 02-22 adopting Chapter 340 prohibiting the posting of advertising matter or samples in the Town of Ellettsville
David Drake read the Ordinance by title.† David Sorokoty said this Ordinance is to safe guard the new decorative light poles, but it has been brought to his attention that it is in contradiction to the garage sale sign allowance, therefore he requested this ordinance be tabled for correction.† David Drake move to table Ordinance 02-22.† Geraldine McIntyre seconded, motion carried.†
Old Business None
2003 Hilly Hundred discussion of Richland Bean Blossom Community School Corporation hosting the event
Skip Higgins, Executive Director of the Hilly Hundred addressed the council on the merits of Richland Bean Blossom Community School Corporation hosting the Hilly Hundred in 2003.† The Hilly Hundred is a bicycle event attended by several thousand riders.† Next year will be the 36th year for the event.† Bloomington High School North has hosted it for the last several years.† Without active marketing the event has gown because of its own quality and the fact that it gives families a chance to ride their bicycles in the beautiful hills of Southern Indiana.† They have outgrown Bloomington North High School.† The lack of parking and camping area has created the need to move to a larger facility.† The facilities at the Edgewood High School, Junior High School, and Elementary Schools all under the jurisdiction of the Richland Bean Blossom School Corporation give this event room to grow.† He has been working with the school administration since last December.† The school has given their approval subject to the Town of Ellettsville welcoming the event.†
Geraldine McIntyre expressed concerns for the Town residents who have endured two years of road construction that is not yet completed.† To add the bicycle traffic would create additional traffic problems.† She suggested we wait until the highway project was complete before we host the event.† Mr. Higgins replied the riders drive to the school and park their cars for the day.† They will ride their bikes north on the first day going through Town between 7:00 and 10:30 AM.† The next day they would ride south away from Town.† He felt there would be a minimal impact in Town.
David Sorokoty stated the local Fall Festival was not held this year because of the road construction.† Mr. Higgins said the Festival was right downtown.† Their event would be on the edge of Town away from the construction.† David added he visited North High School during the event this year.† There was a lot of campers, dumpsters and trash on Saturday, but when he returned on Sunday it was all cleaned up.† Mr. Higgins said they provide their own security and clean up. They had 30 officers this year.† They also make donations to the local police and fire groups.
David Sorokoty went door to door in Ridge Springs.† He asked the residents if they would be in favor of the School hosting the event.† He did not talk to anyone who favored the event moving to Ellettsville.
Steve Kain, RBBCSC Superintendent, said the reason they were interested in the event was the incredible opportunity it created for fund raising to the different school groups.† Economic Development is another reason to sponsor the event.† It would give Ellettsville some recognition.
Barbara Anderson, Sheila Lynn and Vickie McCadden, all spoke in favor of the Hilly Hundred coming to Ellettsville.†† Sheila is a teacher and also rides in the event.† She uses it as an activity in her classroom encouraging exercise and the kids love it.† She also said if the event would move to Spencer the riders would still use our streets and roads but the revenue would go to Spencer instead of Ellettsville.† Why not let Ellettsville benefit from the event.† Vickie McCadden is a massage therapist.† She works at the event and they are a fine group of people and she fully supports and encourages Ellettsville hosting the Hilly Hundred.† It also provides an activity to those who feel there is nothing to do in this community and encourage new business opportunities in the area.
Mr. Higgins said they have looked at Indiana University but the high school arrangement best suits their needs.† They have cafeterias, parking, inside sleeping area and outside camping areas.†† South High School is too small.††
Ed Bitner expressed concerns with the bicyclist not obeying the traffic rules.† Mr. Higgins answered they cover rules of the roads with the cyclist and encourage them to obey the rules.† Mr. Higgins pledged to work with the Town of Ellettsville to address any concerns they might have.
Andy Dodds, School Board President, stated he shared a lot of the same concerns expressed here tonight when he was first approached with the idea.† The biggest concern is the impact on the school grounds.† He was told if it was a negative impact on North High School why would they be invited back year after year.† It would showcase Ellettsville much as the Fall Festival does.† Ellettsville has a unique feel to it much as it did years ago.† If we donít want anything to ever occur here we might as well put a fence around the Town and tell everybody to stay out.† We have a four-lane highway being built through the Town that is sure to have an impact.† This is a one-year agreement not a long-term commitment.†††† The School Board felt it would have an impact on Ellettsville, and that is why they wanted the blessing of the Town Council.† The Fall Festival impacts the school ground facilities, transportation, parking and traffic.† They have worked with the Town for the Fall Festival.† He feels if they pass up the opportunity of hosting the Hilly Hundred it may not be open to them again.† We will never know the impact unless we try it once to see what it is like.† One of these bicyclists could own a small business and decide to move to Ellettsville after seeing what we have to offer.† It is a big commitment on the schools part; our children deserve to make 8 to 10 thousand dollars on a weekend so the parents donít have to kill themselves with multiple other fundraisers.† He is willing to share the roads with the bicyclists for a weekend for the positive impact it will have on fund raising.† The School Board will listen to Town Councilís position.†
David Drake stated he would like to hear from the people of Ellettsville
When asked if the School Board had made their final decision on the event.† Andy Dodds replied it depends on the decision the Town makes and a school policy that states the school facilities canít be used before noon on Sundays.†† Sunday morning is the time set aside by the administration for the community to worship.† The Hilly Hundred has a worship service on site to compensate for this rule.
David Drake, David Sorokoty, and Geraldine McIntyre expressed their concerns with the additional traffic, the camping, the road construction and suspending the Fall Festival due to the construction.†
Karla Frownfelter questioned the reason the Fall Festival was not held this year; she was under the impression it was due to lack of volunteers rather than the construction.† David Sorokoty responded it was lack of volunteers and road construction.†
Mike Farmer spoke as a community member.† Promotion of the Town is important to the Townís future.† He has heard through the year how good things are in Ellettsville, the personalities, how good it is to live in a small town like this, how good the school corporation is and how beautiful it is.† We may never again get a chance like this to promote Ellettsville through an event like the Hilly Hundred.† This would give us two crown jewels to promote the Town.† The Fall Festival and the Hilly Hundred would both bring recognition to the Town.† The Hilly Hundred would be in a confined space, it is a family event and when they ride they leave Town.†† We search for opportunities to promote the Town.† They do not come around everyday.† We have discussed tourism promotions and positive events in Bloomington.† This is a tool that will promote Ellettsville.† If we turn them down this year they will find a place.† They will get established there and not come back to Ellettsville in a few years.† As a community resident he will gain pride in the community by hosting this event.† It is a small inconvenience to drive through the bike riders on this weekend for the benefit of showcasing our community.† He wants Ellettsville to be the best Town it can be and this event will promote the Town.
David Drake does not want to tell the School Board what they can do with their property.† They are an elected board just as the Council is.† We have a good relationship with them and if they feel like they can do this we owe them the
courtesy of going along with their wishes.† We wonít know unless we try it.† He doesnít want them to miss a fund raising event.
Ron McGlocklin said he has worked with the Hilly Hundred security and he feels we can handle a two-day event.
Darlyne Sowder encouraged the Council to try it for a year and see how it affects the Town.†
Joe Anderson answered a question presented earlier on Ellettsville not being a bike community by stating, as treasurer of the bike community, there are bike riders in Ellettsville.† They ride on Maple Grove Road, Red Hill Road, Reeves Road and they stop at Big Foot and eat at the Nut Meg House.
Brad Tucker, Edgewood High School Principal, visited participants at the Hilly Hundred this year.† He met with good quality people who were very health conscious. They expressed excitement at the prospect of moving the event to Ellettsville.† He had received several phone calls from people excited about the possible fund raising.† He feels we should give it a chance for a year.† He added the school has always been willing to help with the Fall Festival by use of their facility and allowing students to leave school on Friday to perform and participate.
It was decided to have a public input meeting on November 13, 2002 at 7:00 PM, in the High School Auditorium.
Privilege of the Floor
Andy Dodds invited everyone from the community to the dedication ceremony at the new elementary schools on Sunday, October 27, 2002 at 2:00 PM
Mike Farmer asked permission to fill the 2 vacant positions for temporary full time employees.† They have been posted and advertised.† He asked this position remain open for the next 6-8 months until the highway projects are completed.† They are not competitive jobs for current employees.† They will be eliminated at completion of the project.††† Geraldine McIntyre moved to approve the two workers for Mike.† David Drake seconded, motion carried.
Mike Farmer also requested the building be inspected by a structural engineer to determine if the large crack upstairs is a problem.† The Council agreed.
David Sorokoty announced the Eagles Lounge in Ellettsville would host a Las Vegas party to raise money for Ellettsville Disaster Relief Fund.
Geraldine McIntyre presented cards made by the Ellettsville Elementary Schoolís children made for the tornado victims to be hung up in the Town Hall.
Geraldine McIntyre move to adjourn.† David Drake seconded, motion carried.† The meeting adjourned at 9:04 p.m.
_____________________________†††† †††††††† __________________________
David Sorokoty, President †††††††† †††††††† †††††††† †††††††† David Drake, Vice President
_____________________________†††† †††††††† __________________________
Mike Cornman†††††††† †††††††† †††††††† †††††††† †††††††† Raymond Freetage
_____________________________†††† †††††††† __________________________
Geraldine McIntyre†††††††† †††††††† †††††††† †††††††† †††††††† Sandra C. Hash, Clerk-Treasurer