Roll Call: Members present were Patrick Stoffers, President; William Evans, Vice President; Phillip Rogers and Dennis Williamson. Sandra Hash, Clerk-Treasurer and Mike Spencer, Attorney were also present. Lisa Creech was out of town.
Supervisors Present: Jim Ragle, Jim Davis, Ron McGlocklin, Jeff
Farmer, Mike Farmer, Rick Coppock and
Approval of the minutes
Evans made a motion to approve the minutes for the regular meeting on
Action to Pay Accounts Payable Vouchers
William Evans made a motion to take action to pay the Accounts Payable Vouchers. Phillip Rogers seconded. Motion carried.
Resolution 13-05 Fiscal Plan for the
voluntary annexation of 5259, 5249 and
Frank Nierzwicki, Planning Department, is doing some work with the developer. He would like to table this to a later meeting. This would include following ordinance.
Ordinances on First
Ordinance 05-22 voluntary annexation of contiguous territory 5259, 5249 and 5325 Lakeview Drive also known as the Burrell and Bishop Property
Evans asked if one motion could be made to table both together. Mike Spencer said it would be fine. Williams Evans made a motion to table
Resolution 13-05 Fiscal Plan and Ordinance 05-22 voluntary annexation of
contiguous territory 5259, 5249 and
Ordinances on Second
Ordinance 05-20 adding Chapter 53 to the
Rick Coppock, Bynum Fanyo, explained these ordinances will bring the Town into compliance with the requirements of Rule 13 as required by IDEM and the EPA. There was no public comment.
William Evans made a motion to pass Ordinance 05-20 adding Chapter 53 to the Ellettsville Town Code concerning illicit discharge and connection to the storm water drainage system. Phillip Rogers seconded. Motion carried.
Ordinance 05-21 to amend Chapter 152 of the Ellettsville Town Code by adding Chapters 152.170 – 152.179 concerning regulating storm water runoff associated with construction and post construction activities in the Town of Ellettsville
Rick Coppock explained this ordinance will also bring the Town into compliance with the requirements of IDEM. This ordinance is concerning construction and post construction runoff. This will explain how to monitor and bring violators into compliance with the requirements. Sandra made a correction in the title and the first sentence of the ordinance to say 152.178. This needs to be amended.
Patrick Stoffers entertained a motion to amend the title and the first sentence of ordinance 05-21 to read through 152.178. Dennis Williamson moved and William Evans seconded. Motion carried.
William Evans made a motion to approve the ordinance as amended. Dennis Williamson seconded. Motion carried.
Agreement with H.J. Umbaugh & Associates for financial advisory services relating to a Municipal Storm Water Utility
Patrick Stoffers explained this was on the agenda last time but it lacked an hourly rate. With the new agreement, attached is Exhibit B indicating an hourly rate for the Partner through Clerical Support for this activity. William asked if this was the total fees listed on Exhibit B. Patrick read all Exhibit B in its entirety.
Schedule of Hourly Fees for Professional Services
Partner $195.00 - $240.00
Senior Manger $165.00
Manager $125.00 - $140.00
Accountant/Financial Analyst $85.00
Clerical Support $65.00
They have not disclosed a ballpark figure to Patrick. There were some very rough projections given to him last week. It depends on how difficult it is to determine the ECU (Equivalent Unit Relative to Parcels). This is pretty technical work and the Rule 13 fees, which we are paying out of General Fund, are very high. We need to evaluate our alternatives. It is his wish to accept the agreement with Umbaugh.
William Evans made a motion we accept the Agreement with H.J. Umbaugh & Associates for financial advisory services relating to a Municipal Storm Water Utility. Phillip Rogers seconded. Motion carried.
Jim Davis explained this is an annual contract we sign with
William Evans made a motion that we adopt the Agreement with Bloomington Hospital Ambulance Services. Phillip Rogers seconded. Motion carried.
Final Plat Approval for Overbrook Estates Subdivision
Rick Coppock explained this is the first section of what will be built out as 90 homes on 50 acres. It was a plan that was originally approved in late 1990. The developer had it approved and then sold it to someone else. They put in part of the infrastructure and for the remaining balance of the infrastructures they have an irrevocable Letter of Credit ($65,850.00) on file with Sandra. It is for sidewalks, street trees, water and sewer. Frank explained the Letter of Credit in a little more detailed. There will be 4 foot concrete sidewalks and street trees which are all consistent with what we want to see in new subdivisions. The area is served by sewer. He gave a positive recommendation to sign the final plat.
William Evans made a motion to approve the Final Plat for Overbrook Estates Subdivision. Phillip Rogers seconded. Motion carried.
Jim Davis, Ellettsville Fire Department, updated the Council
that starting tomorrow (
Jeff Farmer, Ellettsville Utilities, provided information on equipment
to help with the inflow and infiltration problems. He also needs Board approval to take crews on
day trips to see the equipment and have their travel expenses and food
reimbursed. Currently, the Town uses a
television camera that is skid mounted on the back of a tailgate. It is good for televising 4 to 8 inch lines. The Town has gotten much bigger and there are
12, 15 and even 30 inch lines. The
present camera has worked for the last 7-8 years and he thinks it is time to
move forward. What he is looking for is
a trailer mounted camera. This one is
self propelled and the omni eye looks into the laterals. It could also be used in the new developments
to check on contractors before approvals are made. The downsides are there are not a lot of
manufacturers and they are very expensive.
They would like to get as much information before coming to the Board
with a purchase request. One day trip
may be to
William Evans made a motion to allow them to go wherever they are going to check out the piece of equipment they want to buy.
Evans amended the motion to approve a trip to
asked if the current equipment allowed them to look at verticals and laterals. Jeff said no, they are very limited. Their current equipment slides across the bottom
of the pipe. The problem is with I & I (Inflow and Infiltration) during wet weather, the
cameras are submerged and you can not see where the problem is. With this new one, you can put bigger tires
on it or float it down the sewer pipe.
The new one can travel a length of 1,000 feet. The current one has a 300 feet reel. It is very compatible with equipment we have
now so we can put them together to have a bigger and better piece of
equipment. Phillip asked what the
smallest diameter pipe this could be used on.
Jeff answered the current camera could be used on a 4 inch lateral but
it is not designed for that. The new
camera would be for the bigger pipes up to 30 inches. Patrick thinks with the complexity of this
system sounds like a very essential piece of equipment given the expansion of
the system and the new areas coming in to the Town. Jeff feels this will help on the battle with
Dennis asked if a company uses this equipment in
Sandra Hash mentioned she and Amber will be going to an ILMCT
Regional meeting in
Dennis Williamson thanked Sandra on the work she did with the
ordinances tonight since they were rewrites.
Jim Davis reported to him the new tower is up on
William Evans mentioned October 15 was
He also added almost all the evaluations for the Town employees are finished. The remaining should be completed by the end of the week.
asked Ron about the Police Station check list.
Ron met with Dave Neidigh and advised him about some of the issues with
the building. Mr. Neidigh assured him
they would get the subcontractors in. So
far only two have showed up. A company
police have been busy. The Journal had a
whole page of people listed that were picked up for different citations. Craig Davis is back from two months Active
Patrick Stoffers advised the next Council meeting will be on
Phillip Rogers made a motion to adjourn the meeting. William Evans seconded. Motion carried. Meeting adjourned