The Ellettsville, Indiana, Town Council met in regular session at 7:30 PM, Monday, October 28, 2002 at the Town Hall. David Sorokoty called the meeting to order and Ray Freetage led in prayer. David Drake led in the Pledge of Allegiance.
David Sorokoty asked for roll call of the Council Members. Members present were David Sorokoty, President; David Drake, Vice-President; Mike Cornman, Raymond Freetage and Geraldine McIntyre. Also present were Sandra Hash, Clerk-Treasurer, Amber Ragle, Deputy Clerk-Treasurer and Mike Spencer, Town Attorney. Deborah Hudson, Administrative Assistant to the Council was absent.
Jim Davis, Jim Ragle, Ron McGlocklin, Mike Farmer and Jeff Farmer.
Approval of Minutes of the meeting on October 15, 2002
Geraldine McIntyre moved to approve the October 15, 2002 minutes. David Drake seconded. Motion carried.
Action to pay Accounts Payable Vouchers
Geraldine McIntyre moved to approve the accounts payable vouchers. David Drake seconded. Motion carried.
Resolution 17-02 Insurance reimbursement to appropriation P-231
David Drake read the Resolution and Geraldine McIntyre moved to approve Resolution 17-02 as corrected to $1,399.46. David Drake seconded. Motion carried.
Ordinances on First Reading None
Ordinances on Second Reading
Ordinance 02-23 Creating a donation fund for Disaster Relief
Ray Freetage read the Resolution and moved to accept Ordinance 02-23. Mike Cornman seconded. David Sorokoty raised the question whether the money donated was going to the Town or the victims and the money will be going to the Town. Motion carried.
PSI Energy, Inc. Agreement – 4 additional aluminum poles and lights
Rick Coppock explained the need to review the original agreement to verify the need for the additional lights. Ray Freetage moved to table the Cinergy PSI Agreement until the Council can have additional information. David Drake seconded. Motion carried.
Street Light Bids – establish specifications and biding process
Rick Coppock stated the bid request was for the decorative lights the Town plans to purchase. The lights will be privately metered. Bynum Fanyo has prepared the bid packet to give out with the specifications. The lights will be the decorative Acorn style and are approximately 13 feet high. The light bases will be flush with the ground. The receptacles will be inside the bases. The Street Department will be setting the poles, however, they will not actually be connecting the wiring. David Sorokoty asked Mike Spencer if he would agree to add a non-collusion affidavit to the document and he was in agreement. Ray Freetage moved to accept the advertisement for bids for the streetlights proposal with the addition of the non-collusion affidavit. Geraldine McIntyre seconded. Motion carried. The bidding will close on the first Council Meeting in December, which is December 9th, 2002.
Capacity Certification / Allocation letter for Java Heights subdivision, Phase III (9 lots)
David Sorokoty opened the floor for discussion and comments. Mike Cornman is not in favor of any additions from the Eastern Richland Sewer Corporation. Geraldine McIntyre agreed with Mike saying we should have concerns about our sewer plant, its capacity and future. We should be careful about allowing additional hook-ons to our plant. Rick Coppock added Eastern Richland Sewer Corporation say they have made improvements but haven’t shown proof. David Drake said we shouldn’t pass the certification if they haven’t made progress. Ray Freetage agreed they need verification of repairs and progress. He doesn’t want to approve any more hook-ons unless repairs are proven. Kevin Enright commented he has watched the installation and Dave Coffey does good work. It was agreed that the problem was not with Dave Coffey’s work, but instead the problem was with Eastern Richland Sewer Corporation’s infiltration problems. David Drake moved to not sign the capacity certification / allocation letter. Geraldine McIntyre seconded. Motion carried.
Privilege of the Floor
Sally Stermer a resident of the Town for two years who lives in Ridge Springs shared her concern about a developer who placed a modular home on the lot next to her home over a year ago, which is still not finished. No one is living in the home as of yet and she is worried about the value of her home since she is trying to sell. She has called many times with concerns about the home. The yard is not landscaped, creating erosion. The crawl space is open and children have been exploring. She expressed concern for their safety and asked the Town to help remedy the situation. David Drake explained that the Town could only enforce our Ordinances and Indiana Code. He did not think there was any codes demanding someone must live in the home, but we could request the crawl space to be covered.
John Hooker III, Director of the Monroe County Emergency Management said he would like to form a partnership with the Town for an outdoor warning system (new siren) by the new schools. It will cost $16,000 for a new siren, pole and installation. Monroe County Emergency Management replaced the siren at the old elementary. They school system paid the electrical cost. There is a reconditioned siren at St. Johns Catholic Church and a new one at Stinesville. Mike Cornman suggested the first step should be a study to plan the best location for a new siren.
Kevin Enright – Informed the Council that the period to give comments and concerns for the I-69 route ends November 7th, 2002. He displayed maps showing a few proposed routes. The one he expressed the most concern about passes very close to Ellettsville going down Union Valley Road.
Jim Davis told the Council that Mike Stalcup has been employed for six months and that Mike is a quality employee and should receive his raise. David Drake moved to approve giving Mike Stalcup a raise and Geraldine McIntyre seconded. Motion carried with Mike Cornman abstaining.
Sandra Hash reminded the Council the Clerk’s office would be closed on Wednesday in order to attend a regional meeting with State Board of Accounts. The office will also be closed on Tuesday, November 5th due to Elections.
Geraldine McIntyre thanked Sandy Hash, Amber Ragle and all those who helped with the Barbeque for disaster relief workers.
David Sorokoty also thanked Sandy and Amber for the meal. He informed the Council that he had worked at the Wishing Well Park on Saturday, October 18th. The area is starting to look like a park. He thanked all the volunteers who helped at the park. He suggested to the Parks Board that next year they think over the budget and make it a workable budget.
Geraldine McIntyre move to adjourn. Ray Freetage seconded, motion carried. The meeting adjourned at 8:50 p.m.
David Sorokoty, President David Drake, Vice President
Mike Cornman Raymond Freetage
Geraldine McIntyre Sandra C. Hash, Clerk-Treasurer