October 11, 2010

 

 

 

 

 

The Ellettsville, Indiana, Town Council met for a Regular Meeting on Monday, October 11, 2010, at the Fire Department Training and Conference Room.  Phillip Smith called the meeting to order at 7:36 p.m. Phillip Smith led the prayer following the Pledge of Allegiance. 

 

Roll Call:  Members present were Phillip Smith, President; Scott Oldham, Vice President; Dianna Bastin, David Drake, and Dan Swafford.  Sandra Hash, Clerk-Treasurer and Darla Brown were also present.   

 

Supervisors Present were:  Jim Davis, Jim Ragle, Jay Humphrey, Mike Farmer, Jeff Farmer, Rick Coppock and Connie Griffin.

 

Approval of Minutes

 

Phillip Smith entertained a motion for the approval of the minutes for the Regular Meeting on September 27, 2010.  Dan Swafford so moved.  David Drake seconded.  Roll Call Vote:  Phillip Smith – yes; Scott Oldham – yes; Dianna Bastin – yes; David Drake – yes; Dan Swafford – yes.  Motion carried 5-0.

 

Accounts Payable Vouchers

 

Phillip Smith entertained a motion for action to pay Accounts Payable Vouchers.  Dianna Bastin so moved.  Dan Swafford seconded.  Roll Call Vote:  Phillip Smith – yes; Scott Oldham – yes; Dianna Bastin – yes; David Drake – yes; Dan Swafford – yes.  Motion carried 5-0.

 

Ordinances on First Reading

 

Ordinance 10-16 to amend Section 51, Appendices:  A, B, C and D, to update rates and charges as approved by the Indiana Utility Regulatory Commission.

 

Sandra Hash advised during the recent audit the State Board of Accounts Auditor stated the Town had passed its rate previous to obtaining IURC approval.  The Town has been using the correct amount as received from the IURC but it is not reflected in our Code.

 

David Drake made a motion that Ordinance 10-16 be submitted for first reading.  Dan Swafford seconded.  Roll Call Vote:  Phillip Smith – yes; Scott Oldham – yes; Dianna Bastin – yes; David Drake – yes; Dan Swafford – yes.  Motion carried 5-0.

 

Dianna Bastin moved that Ordinance 10-16 be adopted on the same date that it is introduced.  Scott Oldham seconded.  Roll Call Vote:  Phillip Smith – yes; Scott Oldham – yes; Dianna Bastin – yes; David Drake – yes; Dan Swafford – yes.  Motion carried 5-0.

 

David Drake made a motion that Ordinance 10-16 be adopted.  Dianna Bastin seconded.  Roll Call Vote:  Phillip Smith – yes; Scott Oldham – yes; Dianna Bastin – yes; David Drake – yes; Dan Swafford – yes.  Motion carried 5-0.

 

Ordinance 10-17 to Terminate Dormant Funds

 

Sandra Hash explained during the budget sessions she was asked to terminate one fund and upon review there were other funds which have also been inactive for some time.  The funds are as follows:  K-9 and Handler Fund, Drug Grant Fund, Skate Park Donation Fund, Disaster Relief Fund, Fire Department Construction Fund and Police Department Construction Fund.  Three of the funds have a zero balance.  The K-9 and Handler Fund, the Skate Park Donations Fund and the Disaster Relief Fund have a balance.  The originating ordinance dictated any balance in the K-9 and Handler Fund and the Disaster Relief Fund would go back to the General Fund and the Skate Park Donation Fund would go to the Parks and Recreation Fund. 

 

Old Business

 

409 West Vine Street

 

Connie Griffin, Planning Department.  On September 30, 2010, Patriot Engineering went into 409 West Vine Street and collected eleven samples throughout the building.  None of the samples tested positive for asbestos.  Therefore, the building is clear and can be demolished.  The report which specifies the areas of testing had previously been emailed to the Council.  Ms. Griffin, however, was unable to take pictures inside the structure because it was too dark.  At this point, Ms. Griffin needs to know how the Council wants to proceed.   Phillip Smith asked the amount of the purchase price.  Ms. Griffin responded it is $5,000.   Dianna Bastin asked if the cost of demolition includes the purchase.  She believes the cost of demolition to be $22,000.  Ms. Griffin stated closing costs are not included in the demolition cost but a paved parking area was included.  Darla Brown advised pursuant to Indiana Administrative Code the Town still has to go through the notification requirements before the structure is demolished.  Dianna Bastin stated the property was not continuous from Vine Street to Temperance.  Ms. Griffin replied that is correct.  There is a small piece of property between the Town’s parking lot on Temperance and the 409 West Vine Street property.   Sandra Lane’s Trust owns the property containing Cummins Tax Service along with the house to the west.  The small parcel allows access to the back of those properties from the alley rather than Temperance.  Ms. Griffin added there is a slope on the Vine Street property which could be a two tier parking area.

 

Sandra Hash asked if Build Indiana money would be used to purchase and demolish the property at 409 W. Vine Street.  The Council confirmed Build Indiana money would be used to purchase the property and the demolition costs would be distributed to other funds.

 

Dan Swafford made a motion to purchase 409 W. Vine Street and demolish when scheduling allows.  David Drake seconded.  Roll Call Vote:  Phillip Smith – yes; Scott Oldham – yes; Dianna Bastin – no; David Drake – yes; Dan Swafford – yes.  Motion carried 4-1.

 

New Business

 

Trick or Treat Hours

 

Sandra Hash provided a portion of previous Council minutes pertaining to Trick or Treat hours.  On October 12, 2004, the Council decided to make the Trick or Treat hours permanent so it wouldn’t have to be discussed every year.  The hours are 5:30 p.m. to 8:30 p.m. on Halloween night.  After a brief discussion, there was no change to the Trick of Treat hours.

 

Supervisor Comments

 

Connie Griffin, Planning Department – the part-time employee, Nicole Brown, is not working out due to unsatisfactory work performance. 

 

Phillip Smith entertained a motion to terminate Nicole Brown as an employee of Ellettsville.  Dianna Bastin so moved.  David Drake seconded.  Roll Call Vote:  Phillip Smith – yes; Scott Oldham – yes; Dianna Bastin – yes; David Drake – yes; Dan Swafford – yes.  Motion carried 5-0.

 

Ms. Griffin requested to hire Denise Jenkins for a part-time assistant based on her availability with the Clerk-Treasurer’s scheduling. The Planning Department will share Denise Jenkins with the Clerk-Treasurer’s office for two days a week or 16 hours and perhaps four hours on Friday which would give her a total of 20 hours with the Planning Department.  The pay rate would be $12 an hour.

 

Phillip Smith entertained a motion to allow Denise Jenkins to work part-time at the Planning Department for a maximum of 20 hours per week.  Dan Swafford so moved.  David Drake seconded.  Roll Call Vote:  Phillip Smith – yes; Scott Oldham – yes; Dianna Bastin – yes; David Drake – yes; Dan Swafford – yes.  Motion carried 5-0.

 

Council Comments

 

Dianna Bastin announced she was wearing a t-shirt from the Ellettsville Fire Department for breast cancer awareness.  Ms. Bastin thanked the members of the Ellettsville Fire Department for wearing pink. 

 

Adjournment

 

Dianna Bastin made a motion to adjourn.  Dan Swafford seconded.  Motion carried.  Phillip Smith adjourned the meeting at 7:53 p.m.