October 12, 2015
The Ellettsville, Indiana, Town Council met for a regular meeting on Monday, October 12, 2015, at the Fire Department Training and Conference Room. Scott Oldham called the meeting to order at 6:30 p.m. David Drake led the Pledge of Allegiance followed with a prayer by Scott Thomas.
Roll Call: Members present were Scott Oldham, President; Scott Thomas, Vice President; David Drake and Kevin Farris. Dianna Bastin was absent. Sandra Hash, Clerk-Treasurer; Jim Davis, Town Manager; and Darla Brown, Town Attorney, were also present.
Supervisors present were: Danny Stalcup and Mike Farmer. Jay Humphrey represented the Police Department and Denise Line represented the Planning Department.
Approval of Minutes
Scott Oldham entertained a motion for approval of the minutes for the regular meeting on September 28, 2015. David Drake so moved. Kevin Farris seconded. Motion carried.
Approval of Excerpts from Minutes of the Regular Meeting, September 28, 2015, of the Town Council of the Town of Ellettsville, Indiana
Darla Brown, Town of Attorney, explained this draft of the minutes is particular to the Town Council approving the proposed construction of the new Town Hall and this document will be part of the bond transcript.
Scott Oldham entertained a motion for approval of the excerpts from minutes of the regular meeting on September 28, 2015, of the Town Council of the Town of Ellettsville, Indiana. David Drake so moved. Scott Thomas seconded. Motion carried.
Accounts Payable Vouchers
Scott Oldham entertained a motion for action to pay Accounts Payable Vouchers. Kevin Farris so moved. David Drake seconded. Motion carried.
Final Adoption Public Hearing of the 2016 Budget – Ordinance 2015-10 to Adopt the 2016 Budget
Sandra Hash, Clerk-Treasurer, explained the public hearing was held at the last meeting and no one has asked any questions.
Scott Oldham entertained a motion to adopt Ordinance 2015-10, the 2016 Budget. David Drake made a motion to adopt Ordinance 2015-10, the 2016 Budget. Scott Thomas seconded. Roll call vote: Scott Oldham – yes; Scott Thomas – yes; David Drake – yes and Kevin Farris - yes. Motion carried 4-0.
Heritage Trail Update – Mike Farmer advised the trail has been paved, they’re seeding and putting straw down. There are stone structures and a flat rock fence from the former Stewart property to put in which he hopes to have done this week. When they start putting in accessible ramps on the west end by the Town Hall bridge they will be close to finish. At the same time they will call the Indiana Department of Transportation and, hopefully, they will get their flashing lights and stripping done in a reasonable time. He asked Town Council members to think about when to open the trail and lighting. Mr. Oldham asked Mr. Farmer to generate some prices on solar versus other lighting and what other ideas the committee is considering. Mr. Farmer said he will be pushing for solar and will send out prices.
Flood Abatement – Jim Davis, Town Manager, advised they have heard nothing. Mr. Thomas advised he has joined in the effort and has not received a response. He will get with Rick Coppock to find out how they can move this forward.
Possible Uses for the Old Town Hall
Scott Thomas is still asking citizens for feedback on ideas of things that could be done with the old Town Hall. He thinks it has great historic value and ties in nicely with the Heritage Trail. He has heard from a couple of citizens who have suggested moving the museum and something else upstairs. He received an email from Main Street saying they will discuss this at their next meeting. He is glad to hear people are interested in the idea of using it for something to help enhance and beautify the Town and the history that goes with it. Please forward any ideas to him, Sandra Hash or anyone on Town Council.
Proposed Appointment for New Reserve Officer
Chief Deputy Jay Humphrey, Ellettsville Police Department, presented Ed Bowlen for consideration as a Reserve Officer. Mr. Bowlen has been with the Monroe County Auxiliary Police Department for eight years and he will be an asset to the department. They are requesting Town Council approval. Mr. Thomas asked Mr. Bowlen’s relationship to the Town Marshal. Deputy Humphrey replied they are third or fourth cousins.
Darla Brown, Town Attorney, advised the Town’s nepotism policy is almost word for word the same as the state code. Relative includes spouses, parents, step parents, child or step child, sister, brother, step sister, step brother, niece, nephew, aunt, uncle, daughter-in-law or son-in-law. It does not include cousins, grandparents or domestic partners.
Scott Thomas asked if Ed Bowlen would report directly to Marshal Bowlen. Deputy Humphrey replied he will report to Marshal Bowlen.
Scott Oldham entertained a motion that Ed Bowlen be appointed as a Reserve Officer with the Ellettsville Police Department. David Drake made a motion that Ed Bowlen be appointed as a Reserve Officer with the Ellettsville Police Department. Scott Thomas seconded. Roll call vote: Scott Oldham – yes; Scott Thomas – yes; David Drake – yes and Kevin Farris - yes. Motion carried 4-0.
Sandra Hash, Clerk-Treasurer, administered the Oath of Office to Ed Bowlen.
2016 Agreement Between the Town of Ellettsville and Community Access Television Service (“CATS”) to Telecast Meetings of the Ellettsville Town Council, Ellettsville Planning and Zoning Board and Richland-Bean Blossom Community School Corporation
Michael White, General Manager of CATS, explained this is CATS 42nd year of operation. The Town of Ellettsville is one of their very favorite funding partners. The others are the City of Bloomington and Monroe County. CATS is a partner of Monroe County Public Library. The Agreement represents a modest increase of 2.7% over 2015. It is their pleasure to serve the Town of Ellettsville and it’s a joy to work with Sandra Hash.
Scott Oldham entertained a motion to approve the 2016 Agreement between the Town of Ellettsville and Community Access Television. David Drake made a motion to approve the 2016 Agreement between the Town of Ellettsville and Community Access Television. Kevin Farris seconded. Roll call vote: Scott Oldham – yes; Scott Thomas – yes; David Drake – yes and Kevin Farris - yes. Motion carried 4-0.
Proposal to Purchase Two Acres Used for Water Detention Between Arrowhead and Deer Run Subdivisions
Darla Brown, Town Attorney, advised it is her understanding the asking price is $1,200. Because of the low amount, the Town Council does not have to obtain an appraisal before it purchases the property. If the Town Council is inclined to purchase it she would like to have the Robinsons provide a written offer so there can be a paper trail. She would prepare a resolution by which they would approve the purchase for the next Town Council meeting.
Sandra Hash talked to Darlene Robinson and she had presented this to Rick Coppock in May. They’re asking for the actual taxes on the property. The $1,200 would cover the taxes and closing costs. She talked to Mr. Stalcup about this and there is enough money in the Stormwater Materials line to pay for the property. Mr. Thomas asked what the benefit would be to the Town of owning the two acres. Ms. Hash answered it is a water detention area.
Jim Davis, Town Manager, mentioned he and Rick Coppock discussed this in May and once after that. Mr. Coppock sees it as a viable asset to the Town because a lot of water runs through there and floods every time it rains. It will help to hold back and retain the water. Mr. Coppock thinks it would be a good purchase for the Town. Mr. Oldham noted in that area, a heavy rain does wash over the road pretty quickly.
Danny Stalcup, Street Commissioner, explained it is grown up and needs cleaned out. At one time, someone built a wooden fence across it causing debris to build up behind it and neighbors have complained about it. They have no way of getting to it. It would be nice to keep it cleaned out. It was designed as a retention pond and it is his understanding it hasn’t had much done to it. Someone could make a nice retention pond out of it at a low cost. Mr. Drake commented they would have to have permission to get into the creek. Mr. Drake asked if they would be taking on any additional liability. Ms. Brown replied she doesn’t think so. The Clerk-Treasurer would want to add this parcel to the list of the Town’s properties for the liability insurance. Mr. Farris asked if it has ever flooded around the houses. Mr. Davis answered yes, water does get around them except for the Deer Run side. If they own it they can try to mitigate the flooding.
Scott Oldham entertained a motion to accept the proposal to purchase the two acres used for water detention between Arrowhead and Deer Run subdivisions. Scott Thomas made a motion to accept the proposal to purchase the two acres used for water detention between Arrowhead and Deer Run subdivisions. David Drake seconded. Roll call vote: Scott Oldham – yes; Scott Thomas – yes; Dianna Bastin – yes and David Drake - yes. Motion carried 4-0.
Scott Oldham entertained a motion to allow Ms. Brown to proceed with the purchase. Scott Thomas made a motion to allow Ms. Brown to proceed with the purchase. David Drake seconded. Roll call vote: Scott Oldham – yes; Scott Thomas – yes; Dianna Bastin – yes and David Drake - yes. Motion carried 4-0.
Scott Oldham announced the Ellettsville Boys and Girls Club is having an “Ellettsville Sweet Treat Social” on Sunday, October 18, 2015, from 5:00 p.m. to 7:30 p.m,, in downtown Ellettsville at the corner of State Road 46 and Sale Street, across from the old Town Hall. They’re serving ice cream and a couple other goodies. Please go down and support the Boys and Girls Club who really does unheralded work in the community.
Sandra Hash, Clerk-Treasurer, provided annual nepotism statements for all Town Council members to sign.
Danny Stalcup, Street Commissioner, wanted to let Town Council know he had requested approval to hire a part-time employee, Desmond Moriarity, but when he contacted him, he already had a full time job. He is still looking for a part-time employee.
Privilege of the Floor
Diana Choate, President of the Monroe County Fall Festival (“Festival”), thanked the Town for their support. She also thanked the Town for allowing the Street and Utilities Departments to help with preparing and throughout the Festival. It would be very difficult for them to have a successful festival without their help. A special thanks goes to Kip Headdy, Scott Bruce and Jay Humphrey. They were great support and always ready to help whenever there was a need. The Festival committee will be meeting on October 22, 2015, and if anyone is interested they’re always looking for volunteers. They hope to have the continued support of Town Council.
Scott Oldham entertained a motion to adjourn. Scott Thomas made a motion to adjourn. Kevin Farris seconded. Motion carried. Scott Oldham adjourned the meeting at 6:54 p.m.