October 22, 2018
The Ellettsville, Indiana, Town Council met for a regular meeting on Monday, October 8, 2018, at the Ellettsville Town Hall Meeting Room located at 1150 W. Guy McCown Drive. Scott Oldham called the meeting to order at 6:30 p.m. Kevin Farris led the Pledge of Allegiance followed with a prayer by Jimmie Durnil.
Roll Call: Members present were Scott Oldham, President; Brian Mobley, Vice President; and Kevin Farris. Brice Teter and Scott Thomas were absent. Sandra Hash, Clerk-Treasurer; Darla Brown, Town Attorney; Mike Farmer, Interim Town Manager; and Rick Coppock, Bynum Fanyo & Associates, Town Engineer; were also present.
Supervisors present were: Mike Cornman, Danny Stalcup, Jimmie Durnil and Kevin Tolloty. Deputy Chief Kevin Patton represented the Fire Department.
Approval of Minutes
Scott Oldham entertained a motion for approval of the minutes for the regular meeting on October 8, 2018. Kevin Farris so moved. Brian Mobley seconded. Motion carried.
Accounts Payable Vouchers
Scott Oldham entertained a motion for action to pay Accounts Payable Vouchers and Payroll. Mr. Mobley asked questions on claims which were answered by the supervisor. Brian Mobley moved on the accounts payable vouchers. Kevin Farris seconded. Motion carried.
Resolution 24-2018 Authorizing a Loan from Peoples State Bank for Self-Contained Breathing Apparatus Fire Department
Sandra Hash, Clerk-Treasurer, explained this resolution is for a loan to purchase breathing apparatuses. The resolution is a requirement for a commercial loan so the bank will know the intent of the Town Council. Mr. Oldham asked if this is in addition to the Public Local Income Tax. Chief Cornman answered it is separate. The purchase is paid for up front and the reimbursements will be next year.
Scott Oldham entertained a motion. Kevin Farris made a motion to adopt Resolution 24-2018 Authorizing a Loan from Peoples State Bank for Self-Contained Breathing Apparatus for the Fire Department. Brian Mobley seconded. Roll call vote: Scott Oldham yes; Brian Mobley yes; and Kevin Farris yes. Motion carried.
Resolution 25-2018 Authorizing a Loan from Peoples State Bank for F550 Truck with Snow Plow Public Works
Sandra Hash, Clerk-Treasurer, explained Town Council approved the purchase at a prior meeting. The resolution is required by the bank. Mr. Oldham thanked Peoples State Bank for being a good partner.
Scott Oldham entertained a motion. Kevin Farris made a motion to adopt Resolution 25-2018 Authorizing a Loan from Peoples State Bank for F550 Truck with Snow Plow for Public Works and the Street Department. Brian Mobley seconded. Roll call vote: Scott Oldham yes; Brian Mobley yes; and Kevin Farris yes. Motion carried.
Ordinances on First Reading
Ordinances on Second Reading
Brian Mobley advised the Flood Report will be discussed under New Business with the offer to purchase the Pipjay Property.
Pipjay Property on Vine Street Offer to Purchase
Mike Farmer, Interim Town Manager, explained 104 W. Vine Street is owned by Pipjay Properties and Chad Stephens. Ms. Brown further explained theyre at the point wherein Town Council decides whether or not to make an offer or do eminent domain. Mr. Oldham asked for the pros and cons. Mr. Farmer advised there have been two appraisals of the property on Vine Street for $130,000 and, legally, this is all that can be offered. There is another property of interest that is adjacent to Mr. Stephens property off of McNeely Street where his garage is located. It is also in the floodplain and will provide access to the second phase of the trail. The property appraises for $10,000 or $4,000/acre for approximately 2.5 acres. Theyre considering bundling an offer and need Town Council guidance. Mr. Farris asked if Mr. Farmer has approached Mr. Stephens. Mr. Farmer has spoken with Mr. Stephens realtor and an offer has not been made. Mr. Oldham asked if this is viable for the Town. Mr. Farmer answered yes. Mr. Oldham doesnt see a downside and knows the Town wants both pieces of property for the immediate and long run. Its not a bad price if it fits within the funding theyve already discussed. Mr. Mobley thinks an offer needs to be made.
Scott Oldham entertained a motion. Brian Mobley made a motion to make an offer on the Vine Street property and the initial property off of McNeely Street for $140,000. Mr. Oldham amended the motion to state up to the amount limited by law.
Darla Brown advised the offer cant be more than the average of two appraisals. The Town is authorizing up to $140,000. Mr. Oldham clarified the offer is up to the limit by law. Mr. Farmer stated there is only one appraisal on the land. Mr. Farris prefers to make an offer on the Vine Street property only. Mr. Mobley withdrew his earlier motion.
Brian Mobley made a motion to make a purchase offer for the 104 W. Vine Street property up to the amount permitted by statute. Scott Oldham seconded. Roll call vote: Scott Oldham yes; Brian Mobley yes; and Kevin Farris yes. Motion carried.
Agreement to Provide Community Access Television Service to the Town of Ellettsville
Sandra Hash, Clerk-Treasurer, explained the agreement is for the amount requested and the Town has budgeted for the same. Mr. Oldham asked if the technical issues have been resolved. He has received complaints about the quality of the broadcast. Chief Cornman advised they had not been resolved as of the last meeting. After a discussion it was decided to table the agreement.
Scott Oldham entertained a motion to table. Kevin Farris made a motion to table the 2019 Agreement to Provide Community Access Television Service to the Town of Ellettsville. Brian Mobley seconded. Roll call vote: Scott Oldham yes; Brian Mobley yes; and Kevin Farris yes. Motion carried.
Town Council Comments
Brian Mobley encouraged everyone to vote on November 6, 2018.
Scott Oldham congratulated three firemen who went into a burning house at great peril to themselves and rescued a lady. Had they not been at the top of their game she would have surely perished. Congratulations to all involved. During the same fire, a firefighter went down with a medical issue and the medics and firefighters on the scene equally responded and saved a life. Had they not been there and recognized the issue and its immediacy he doesnt know if they would be in full possession of the entire Fire Department. Chief Cornman added it was a perfect storm. Everything was set up perfectly for there to be a successful outcome for the victim and the firefighter. Everybody was on top of their game. Ellettsville Police and the Monroe County Sheriffs Department hooked up their hydrants for them. Mr. Oldham also thanked Chief Cornman and the command staff for keeping Town Council fully involved.
Town Marshal Jimmie Durnil presented future needs of the Police Department over the next two years. Vests are coming up for renewal in 2019 at a cost of $7,500. Vests expire every five years. Refunds they received from the federal government for the vests will cover approximately two-thirds of the cost. Ford has 2018 models for $26,997, an increase over what was paid last year. It is anticipated that 2019 models will increase $2,000 to $3,000. There will be a presentation at the second board meeting in November. They budgeted $2.50/gallon for gas but are paying $3.00. He expressed his displeasure to Community Chrysler of having to rebuild an engine on a car with 60,000 miles, at a cost of $4,000, less than 1.5 months outside of the extended warranty. Community Chrysler gave the Police Department free oil changes for all Chrysler models, an anticipated savings of $500.
Thank you to the Street and Utilities Department for an excellent cleanup on Sale Street. Officers were present for traffic direction. He witnessed the fire and they did a fantastic job. The firefighter that went down would not be here if it was not for the actions they took at that time. He is proud of Ellettsville and the Ellettsville Fire Department.
Scott Oldham asked if the intent is to purchase one or two vehicles in 2019. Marshal Durnil intends to purchase one vehicle in 2019. The time is right to make three payments on three vehicles for one year. Currently, they have three new vehicles that are paid off. Mr. Oldham suggested purchasing three vehicles because of the current savings. Can they get a loan and pay for them at the first of the year? Ms. Hash answered yes. There is not much money left in the CCD fund this year. Marshal Durnil thinks the balance is $3,000. Ms. Hash stated $50,000 is budgeted each year for Police vehicles. Marshal Durnil noted to get the vehicles street ready, the cost for each vehicle will be approximately $30,000. Scott Oldham questioned using Public Safety Local Income Tax (PS LIT) for a car payment. Sandra replied the budgeted salaries in 2019 would use some of the operating balance so there wont be money available in PS LIT for a car payment. It is possible to finance the cars to stay within the CCD budget limits. There is $50,000 per year budgeted for cars. If the equipped vehicles are financed it would depend on how many cars you purchase to determine the number of years they would be financed. There was a continued discussion on financing and payment structure, the number and style of vehicles to purchase and if purchasing four SUVs would result in every full-time officer getting one.
Scott Oldham entertained a motion. Kevin Farris made a motion to investigate the possibility of adding four new police SUVs 2018. Mr. Oldham added the following to the motion: To authorize the purchase of up to four 2018 Ford SUV Interceptors for $27,000. Brian Mobley seconded. Roll call vote: Scott Oldham yes; Brian Mobley yes; and Kevin Farris yes. Motion carried.
Kevin Tolloty, Planning Director, explained the cleanup on Sale Street was a process of several months with code enforcement. Thank you to Danny Stalcup, the Street and Utilities Department for helping. Denise Line put it together and had tried to work with the property owner for months. The Planning Department is going to take action when they cant get the property owner to clean it up on their own. It will spur others to be proactive in taking care of their property. Ms. Hash expressed concern with a property on Tamera Lane.
Mike Farmer, Interim Town Manager, thanked Brad Mobley with the Indiana Limestone Fabricators for donating the three stone benches along Sale Street. Thank you to Monroe County Highway Department for paving West Maple Grove Road between Matthews Drive and State Highway 46.
Scott Oldham entertained a motion to adjourn. Kevin Farris so moved. Brian Mobley seconded. Scott Oldham adjourned the meeting at 7:16 p.m.