October 26, 1998
The Ellettsville, Indiana, Town Council met in regular session at 7:30 p.m., Monday, October 26, 1998. Members present were Michael Cornman, President, Geraldine McIntyre, Vice President, Donald Ashley, Gina Hawkins, and Patrick Stoffers. Mr. Cornman called the meeting to order.
SUPERVISORS MEETING AT 6:30 P.M.:
Present at the meeting was Jim Davis, Jim Ragle, Ron McGlocklin, Jeff Farmer, Mike Farmer, and Rick Coppock.
UTILITY DEPARTMENT PRESENTATION OF JACKET-MIKE FARMER:
Mike Farmer said he asked one of his employees, Joe Bowman, to show up and they are going to make a little presentation to him. They are going to start a new tradition with the Utility Department tonight. As manager, Jeff and he decided this would be appropriate and one of most important things you can have is good staff to work with. They want to show them their appreciation for all the hard work that they have put forth for Ellettsville.
Joe just had his 10-year anniversary and they were trying to figure a good way to start recognizing years of service. The town already recognizes it with a bonus. They wanted something they could sport and show off and say they have worked for the town so many years. They are going to start a new tradition and get these coats made for 5 years of service. For every 5 years you will get a star. Joe has been here 10 years and it says Ellettsville Utilities and it has 2 stars. Mike presented the coat to Joe and said the Town of Ellettsville thanks you.
The Council members thanked him.
MINUTES AND CLAIMS:
Mike Cornman said is there a motion to approve the minutes and claims. Geraldine McIntyre so moved. Donald Ashley seconded. Motion passed 5-0.
GREG HUDSON COMPLAINT:
Greg Hudson asked Mr. Ashley what he find out from the last meeting.
Donald Ashley said he will probably turn it over to Captain McGlocklin on most of it. Basically, what you are asking about is you vehicle, right? The answer is yes.
Don said your vehicle was pulled over on a normal traffic stop, is that correct? Greg said no sir, it was parked in my driveway. There was some discussion on this.
Don said this is the information he got and it was told by a company that tows vehicles. The only thing you had to do in a timely manner was to provide insurance, show you ownership. You need to pay the tow charge and the storage charge which you apparently didn’t do and you need to do it through the Prosecutors at Bloomington.
There was more discussion on this manner.
Gina Hawkins read by title only, this is a second reading.
Mike Cornman recommended to the Council that we adopt Ordinance 98-25. Geraldine McIntyre said she moves that we adopt Ordinance 98-25 as submitted for second reading. Donald Ashley seconded. Motion passed 5-0.
Gary Edaly is with Edaly Incorporated. Several months ago they meet with some representatives from the Hospital
RESOLUTION 11-98 TRANSFER OF FUNDS:
STATEMENT OF BENEFITS:
REMOVAL OF LIMESTONE SIGN ON THE WEST SIDE OF TOWN:
CITIZENS ACTION COALITION REQUEST:
Mike Farmer presented and went over the following report with the Council.
Ellettsville Operations Summary by Bynum Fanyo Utilities
Savings in operations:
*Increased revenues from correction of billing errors: first 6 months=14,815 dollars, projected increase for 12 months period, 31,031 dollars.
*Saved 8,000.00 dollars during clean-up project for contaminated soil at Service building. Used own crews instead of contracting to excavate and haul away materials.
*Saved approximately 150,000 dollars by utilizing Ellettsville Street Dept and Utility crews to dismantle old sewer plant and reclaim lagoon. Quote from outside contractor that built the new plant was 165,000 dollars. Recycled metal from plant was sold and traded for 2,700 dollars worth of construction road plates used by the Utilities Dept. thus off setting the cost of purchasing them new.
*Saved approximately 130,000 dollars in ’96 and ’97 by optimizing flow rates thru the old plant there-by minimizing pumping sewer to CBU to be treated.
*Chester Dr.-replaced 2100 ft. of 4 inch with 8 inch water main, added 2 fire hydrants. (note fire protection went from below minimum standards to highest rating).
*Vine St.-replaced 550 ft. of 15 inch vitrified clay sewer pipe (this finishes Vine St. replacement project).
*Reeves Rd.-Installation of 2600 ft 8 inch and 2600 ft of 12 inch water main, 5 fire hydrants. (this follows Master plan to improve infrastructure on west side of Ellettsville).
*Smith Pike-installed Pressure Reducing Valve. (this allows for activation of secondary feed from Bloomington water supply).
*Starnes Rd. (north end)-installation of 1,400 ft of 2 inch water main. (serves new customers).
*Ratliff Rd. and Starnes Rd.-currently installing 5280 ft. of 4 inch water main on Ratliff and 2,600 ft. on 2 inch water main on Starnes south of Ratliff Rd.
Maintenance and Operations:
*Sewer crews have cleaned and root cut 95% of sewer system.
*Standardized operations and construction specifications.
*Implemented on-call procedures to better serve utility customers after-hours.
*Establish “Customer Action Reports” to record and track complains and request for service from Utility customers.
*Establish purchasing practices that allow for “best cost” for materials purchased by the Utilities Department.
*Implementation of safety procedures to better protect Utility workforce and to reduce Town’s liabilities.
*Doubled fire-flows in the downtown area by re-configuring valving of water system.
Built a dump station for the Vactor at the blue building. This will keep the traffic down on the rural road.
Maintenance totals (water):
Main breaks: 14 (2inch or less: 14)
Repaired or replaced services: 49
Transferred services: 45
New Services: 47
Removed Services 4
Raised or repaired fire hyd. 7
New fire hydrants: 8
New valves installed 6
Valve boxes repaired 64
Valves exercised & mapped:
COOK INCORPORATED CLAIM FOR PAYMENT:
Mike Cornman said he wants to suggest to the Council we approve the claim for Cook Incorporated for $1,166,116.92, is there a motion to that effect? Gina Hawkins so moved. Patrick Stoffers seconded. Motion passed 4-1, Donald Ashley voted nay.
WORK SESSION ON THE ORDINANCE CONCERNING PURCHASING RULES:
Mike Cornman said now we have the discussion on the purchasing.
Mike Spencer said he sent to them a purposed Ordinance and some of the things in the ordinance needed to be discussed.
Attending this meeting outside of the Council, Clerk, and Attorney was Jim Davis and Jim Ragle. There was a discussion among those present on this matter.
Mike Spencer will make the changes and present the new Ordinance to the Council.
Donald Ashley made the motion to adjourn. Gina Hawkins seconded. Motion passed 5-0.