October 5, 2017
The Ellettsville, Indiana, Town Council met for a special session at 7:00 p.m. on Thursday, October 5, 2017, at Ellettsville Town Hall.
Roll Call: Members present were Brian Mobley, Vice President; Kevin Farris, Brice Teter and Scott Thomas. Scott Oldham was absent. Sandra Hash, Clerk-Treasurer; and Darla Brown, Town Attorney; were also present.
Supervisors present were: Mike Cornman, Jimmie Durnil and Kevin Tolloty.
Sandra Hash explained in 2014, the Hilly Hundred applied for a Mass Gathering Permit. At that time, it was discussed that it is a school function on school property. She opined this made it exempt from needing a Mass Gathering Permit. Therefore, Hilly Hundred did not apply for a Mass Gathering Permit in 2015 or 2016. However, Hilly Hundred representatives did come before the Town Council during those years so the Police and Fire Departments would be aware of the event. The Town Council President expressed a need of having an annual Mass Gathering Permit. This year, the Hilly Hundred has completed the Mass Gathering Permit Application.
Brian Mobley asked Reed Nelson with the Hilly Hundred if the total of 3,500 each day refers to a certain time or is it spread out. Mr. Reed answered it is spread out because it is a tour instead of a race. Mr. Mobley asked if the school provides shelter. Mr. Reed answered the school provides the grounds for camping and some sleep in the building. Mr. Mobley asked if it is held solely on Richland Bean-Blossom Community School Corporation (RBBCSC) property. Mr. Reed replied that is correct. Mr. Mobley asked the Fire and Police Chiefs to address their concerns. Fire Chief Cornman has no concerns. Police Chief Durnil advised he doesnt have sufficient manpower to man all locations but they will do the best they can. Mr. Reed commented security requests were forwarded to Ellettsville, Monroe County and Owen County. After a discussion, it was decided Hilly Hundred will hire a security officer to patrol the school grounds throughout the night. Mr. Mobley sought opinions as to whether or not a Mass Gathering Permit is required or should it fall under RBBCSC. Mr. Thomas deferred to communicating with the Police and Fire Chiefs. The Town Council doesnt need to second guess their knowledge of the events. Historically, there has not been a problem, it is at the school and they do communicate with the Police and Fire Departments. Mr. Mobley asked Ms. Brown for her opinion. Ms. Brown understands the ordinance carved out exemptions for the school itself and the fact it is held at the school does not satisfy the exemption. The Hilly Hundred is a separate organization. The Town Council should make a decision as to whether or not the permit should be granted. Police Chief Durnil thinks a Mass Gathering Permit is needed. Mr. Teter requested for future consideration he would like for this to be made part of the normal Council meeting. Mr. Mobley asked what the fee for the permit will be. Ms. Hash advised the fee is waived for the Hilly Hundred.
Brian Mobley entertained a motion to approve the Hilly Hundred Mass Gathering Permit and to waive the fee. Brice Teter so moved. Kevin Farris seconded. Roll call vote: Brian Mobley yes; Kevin Farris yes; Brice Teter yes; and Scott Thomas yes. Motion carried.
Brian Mobley entertained a motion to adjourn. Scott Thomas so moved. Brice Teter seconded. Scott Oldham adjourned the meeting at 7:10 p.m.