September 13, 2004

 

 

 

 

 

 

The Ellettsville, Indiana, Town Council met in regular session on Monday, September 13th, 2004 at the Town Hall.  William Evans called the meeting to order at 7:30 PM stating Patrick Stoffers was attending a Monroe County Solid Waste Board Meeting and would be here later.  Dennis Williamson led in prayer and Phillip Rogers led in the Pledge of Allegiance. 

 

Roll Call:  William Evans asked for roll call of the Council Members.  Members present were:  William Evans, Vice-President; Phillip Rogers and Dennis Williamson.  Also present were Sandra Hash, Clerk-Treasurer; Mike Spencer, Attorney; Rick Coppock, Town Engineer and Jeffrey York, Planning and Zoning Administrator.  Lisa Creech and Patrick Stoffers were absent.  Lisa Creech and Pat Stoffers both respectively came in later. 

 

Supervisors Present:  Jim Davis, Ron McGlocklin, Mike Farmer and Jeff Farmer.  Jim Ragle was absent.

 

Approval of the regular meeting minutes for August 23, 2004

 

Phillip Rogers made a motion to approve the minutes of August 23rd, 2004.  Dennis Williamson seconded.  Motion carried.

 

Action to pay Accounts Payable Vouchers

 

Phillip Rogers made a motion to pay the accounts payable vouchers.  Dennis Williamson seconded.  Motion carried.

 

Proclamation:  September 17, 2004 as Red, Black and White Day for EHS Homecoming

 

Sandra Hash read the proclamation. 

 

Announcements:  William Evans read the announcements.

 

·        Family Day at Flatwoods Park on Saturday, September 18th, 2004.  A lot of fun activities, performances and concessions available.

 

·        INDOT will have the pre-final inspection on State Road 46 at 10 a. m. on September 16th, 2004.

 

William Evans explained the Agenda needed revised by hearing the plat approval next.    

 

Request for Final Plat Approval of Prominence Pointe Phase III

 

Bernie Guerrettaz of Bledsoe, Tapp and Riggert explained this request was from Joe Smith, the developer.  The development is off of Thomas Road.  This is for sixteen homes.  They are bonded for the street trees, sidewalks and final surfacing.   He requested approval and signatures.

 

Phillip Rogers made a motion to accept the final plat for Prominence Pointe Phase III.  Dennis Williamson seconded.  Motion carried.

 

Memo:

 

William Evans read an informational transfer memo to the Town Council.   It explains that Ron McGlocklin requested funds be moved from P-107 to P-109 in a total of $ 14,823.14.  It also moved $300.00 from P-232 to P-231 due to extensive automobile repairs.

 

Resolutions

 

Resolution 22-04 Insurance Reimbursement

 

Sandra Hash explained a guardrail at the bridge and sign at the entrance to Greenbrier Knolls subdivision was damaged in a car accident and Liberty Mutual Insurance Company reimbursed the Town for damages in the amount of $ 1,781.42.  She needs a resolution in order to put the funds into the proper appropriations so it can be

 

distributed correctly.  Lisa Creech made a motion to adopt Resolution 22-04 Insurance Reimbursement.  Phillip Rogers seconded.  Motion carried.

 

Ordinance on First Reading

 

Ordinance 04-14 an ordinance concerning the annexation of 7405 W. State Road 46:  35 acres + / - owned by Brian Hearne

 

Philip Tapp of Bledsoe, Tapp and Riggert explained his purpose tonight was to request a voluntary annexation with a zoning designation of Planned Unit Development (P. U. D.) for Mr. Hearne. They are proposing some mixed uses for the project including single family homes, paired patio homes, town homes and a commercial area in the front by the highway.  The original plan with this project also was to connect with Ridge Springs making another access to that Subdivision through the new development.  They have already been before the Plan Commission, spoken with the neighbors and heard several concerns from the public about traffic issues and have revised the plan to slow traffic.     He showed the new plan to the Council which has less of a traffic impact on Ridge Springs and he pointed out they have buffered single family homes in Ridge Springs next to the single family proposed homes.  The plan is respectable with the existing uses.  They have also incorporated many of Jeff York’s comments and suggestions.  The Plan Commission approved recommending the proposed annexation on State Rd. 46 as a Planned Unit Development to the Town Council on September 2nd. 

 

Shelly Nelson thanked the developer for listening to the public’s comments and dealing with them in a positive way and making the appropriate changes.  She thinks the road changes will be an enhancement for their development as well as for her subdivision of Ridge Springs. 

 

William Evans commended everyone for working together to get a mutual, positive solution.

 

Ordinance 04-15 Rezoning of 709 West Main Street R-1 to C-1

 

William Evans introduced the Ordinance by title for the first reading.  This is the “Shook” property. 

 

Ordinances on Second Reading

 

Ordinance 04-13 amending chapter 93 of the Ellettsville Town Code concerning Health Officer

 

Lisa Creech gave a summary of the changes.  Below is a list of proposed changes and the motions made. 

 

1.      Delete the last sentence of Section 1 (B) and replace it with:  “The reasonable time for abatement must be ten days”. 

 

Lisa Creech made a motion to delete the last sentence of Section 1 (B) and replace it with:  “The reasonable time for abatement must be ten days”.  Phillip Rogers seconded.  Motion carried.

 

2.      Delete Section 1 (C) and replace it with:  “Any person who refuses to comply with the written notice from authorized personnel commits a class D ordinance violation and a judgment may be entered against the violator”.

 

Lisa Creech made a motion to delete Section 1 (C) and replace it with:  “Any person who refuses to comply with the written notice from authorized personnel commits a class D ordinance violation and a judgment may be entered against the violator”.  Dennis Williamson seconded.  Motion carried.

 

3.      Delete Section 1 (E) and replace it with:  “(E) The Health Officer, Deputy Health Officer, the Town Marshal and Deputy Marshals are hereby authorized to issue citations for violations of this chapter”.

 

Lisa Creech made a motion to delete Section 1 (E) and replace it with:  “(E) The Health Officer, Deputy Health Officer, the Town Marshal and Deputy Marshals are hereby authorized to issue citations for violations of this chapter”.  Phillip Rogers seconded.  Motion carried.

 

4.      Delete Section 2 (D) and replace it with:  “(D) The Deputy Health Officer shall be the Street Commissioner”.

 

Lisa Creech made a motion to delete Section 2 (D) and replace it with:  “(D) The Deputy Health Officer shall be the Street Commissioner”.  Phillip Rogers seconded.  Motion carried.

 

5.      Delete Section 4 (D) “The secretary of the Town Board of Health, which shall be the Deputy Clerk”.

 

Lisa Creech made a motion to delete Section 4 (D) “The secretary of the Town Board of Health, which shall be the Deputy Clerk”.  Phillip Rogers seconded.  Motion carried.

 

6.      Delete in Section 5 (B) “he or she shall direct the Town Clerk-Treasurer” and replace it with “The Health Officer shall”, delete “of the police department” and replace it with “Marshal” and delete “Health Secretary” and replace it with “Town Health Officer”.

 

Lisa Creech made a motion to delete in Section 5 (B) “he or she shall direct the Town Clerk-Treasurer” and replace it with “The Health Officer shall”, delete “of the police department” and replace it with “Marshal” and delete “Health Secretary” and replace it with “Town Health Officer”.  Phillip Rogers seconded.  Motion carried.

 

7.      Delete in Section 5 (C) “ten” and replace it with “thirty”.

 

Lisa Creech made a motion to delete in Section 5 (C) “ten” and replace it with “thirty”.  Phillip Rogers seconded.  Motion carried.

 

Old Business - None

 

New Business

 

Change orders for the New Police Station

 

Ron Gellenbeck of Sanders Contracting and Management explained the change orders. 

 

·        Change order estimate #6 for Neidigh Construction is to provide two AMB 500, 5 lb. ABC fire extinguishers with wall brackets for installation in storage building for total cost is for $141.57.

 

Lisa Creech made a motion to accept change order #6 for the fire extinguishers.  Phillip Rogers seconded.  Motion carried.

 

·        Change order estimate #7 for Neidigh Construction is for 100 lineal feet for west driveway, 20 lineal feet for the east parking area, total cost for addition curbing is $1,957.20.

 

Phillip Rogers made a motion to accept change order #7 for 120 feet of driveway curbing; 100 feet on the driveway and 20 feet on the parking area.  Lisa Creech seconded.  Motion carried.

 

·        Change order estimate #8 is for sidewalks for a total cost of $7,587.90.

 

Phillip Rogers made a motion to accept change order estimate #8 at a total of 336 lineal feet; 48 inches wide by 4 inches thick at 3000 psi concrete with fiber mesh.  140 lineal feet of sidewalk to be radius and 196 lineal feet is straight.  Base of sidewalk to be 8” of #53 crushed stone compacted.  Broom finish sidewalk cure and seal.  Dennis Williamson seconded.  Motion carried.

 

·          Change order estimate #1 from R. E. Anderson is for pass through cabinet evidence lockers, tire racks, mailbox organizer racks, office file organizers and mounting brackets for a total cost is $7,770.50.

 

Phillip Rogers made a motion to accept R. E. Anderson & Associates change order #1 on furniture and cabinets and racks for the new police department.  Lisa Creech seconded.  Motion carried.

 

Police Department Positions:

 

William Evans reminded everyone there is full-time officer vacancy in the Police Department.  He is the Police Liaison.  He has spoken to the other Council members and recommends bringing part-time officer Craig Davis into the full-time position status.   

 

Lisa Creech made a motion to move to put Craig Davis in as the full-time police officer.  Phillip Rogers seconded.  Motion carried.

 

William Evans read a request to reinstate Greg Marietta to the Ellettsville Police Reserves. 

 

Mike Hendricks Commander of the Reserves explained Greg Marietta was formerly a Reserve and had to resign due to an addition to his family.  Greg would like to rejoin the Reserves again in a voluntary capacity.   He has all of his requirements. 

 

William Evans asked if this could be tabled to the next meeting.

 

Mike Hendricks stated the Parks and Recreation Department has asked the Reserves to monitor the parks in the evenings and Greg would be able to help.  They need him if it is possible.   

 

Lisa Creech made a motion to reinstate Greg Marietta to the Police Reserves.  Motion failed for lack of a second.  The item was tabled until the next meeting.

 

Privilege of the Floor

 

Ed Bitner said a few weeks ago he inquired about who owns and is responsible for mowing the field in front of his house and it turned into a fiasco.  The field was mowed and kept up by the State while the road was under construction but it has reverted back to the owner.  A few days ago it was seeded and straw was placed.  He asked is this the temporary or permanent fix  and who will be responsible for mowing it now.

 

William Evans said he didn’t know.  

 

Lisa Creech said she will check with Jim Ragle to get an answer and get back to Ed. 

 

Ed Bitner said the last Town Board voted to give Robinson a tax abatement and he wonders if anyone has checked to see if Robinson has kept up on their promises they stated to acquire the tax abatement.  He asked if they haven’t’ kept up their promises, is there any recourse such as removing the abatement. 

 

Lisa Creech said Mike Spencer would be the one to answer that. 

 

Mike Spencer said he did not know the answer.

 

Sandra Hash said it would be up to the Council to initiate an investigation to verify if they have fulfilled their promises for the tax abatement and it would be their decision to withdrawal the abatement.

 

Lisa Creech asked Mike Spencer to follow up on the tax abatement and she said she will follow up on his findings with Ed. 

 

Supervisor’s Comments

 

Jim Davis stated eleven months ago he requested and the Council approved placing three individuals on a part-time waiting list to hire.  He is requesting two people be hired as part-time employees – Cheryl Summitt and Scott Schultz.  They both meet the requirements and the previous Council and liaison approved both individuals.

 

Lisa Creech made a motion to allow Cheryl Summitt and Scott Schultz be moved from the waiting list up to part-time status.  Dennis Williamson seconded. Motion carried.

 

Sandra Hash announced Jim Fielder requested to use the Town Hall for a polling site in the November elections.

 

Lisa Creech made a motion to use Town Hall as a polling site.  William Evans seconded.  Motion carried.

 

Sandra Hash announced there is an IACT Conference coming up at the end of the month.  She and Amber plan to attend the conference.  She requested for Amber to attend the entire conference so she will leave on Sunday but Sandy plans to be here for Monday night’s Council meeting and attend the remainder of the conference.  They will be back in time for payroll on Thursday.  

 

Lisa Creech made a motion to approve for Amber and Sandy to attend the IACT Conference in Evansville.  William Evans seconded.  Motion carried. 

 

Sandra Hash congratulated Craig Davis and he was officially sworn in before the Council.

 

Dennis Williamson announced there will be a workshop for Senior Officials on Weapons of Mass Destruction / Terrorism Incident Preparedness on Tuesday, September 21, 2004 from 8:00 a. m. to 4:00 p. m.  and it will be held at Bloomington Township Fire Department Training Academy located at 5081 N. Old State Road 37.  He will be attending. 

 

He also informed the Council that he would not be able to attend the next upcoming Council Meeting on the 27th.

 

Pat Stoffers thanked William Evans for conducting tonight’s meeting in his absence and apologized for his tardiness due to the Solid Waste Meeting.

 

William Evans congratulated Craig Davis. 

 

Adjournment

 

Lisa Creech made a motion to adjourn.  Patrick Stoffers seconded.  Motion carried.  Meeting adjourned at 8:10 p. m.