Roll Call: Members present were Dan Swafford, President; Dianna Bastin, Vice-President; Ted Robertson, Phillip Rogers and Phill Smith. Sandra Hash, Clerk Treasurer; Mike Spencer, Attorney and Rick Coppock, Town Engineer were also present.
Supervisors Present: Jim Davis, Jim Ragle, Gary Darland, Mike Farmer, Jeff Farmer and Frank Nierzwicki were present.
Approval of the minutes
Bastin made a motion for the approval of the Minutes for the Regular Meeting September
10 and the Special Session
Action to Pay Accounts Payable Vouchers
Phill Smith made a motion to approve Accounts Payable Vouchers. Dianna Bastin seconded. Motion carried.
Resolution 16-07 Reimbursement of Funds
Sandra Hash read the Resolution in its entirety. The Town of
Dianna Bastin made a motion to approve Resolution 16-07 Reimbursement of Funds to the Police Overtime account. Phillip Rogers seconded. Motion carried.
Resolution 17-07 Fiscal Plan for
approximately 10 acres at
Frank Nierzwicki presented a fiscal plan for the Richland Square II shopping center. A section of this shopping center was annexed into town a few months ago and this is the remainder plus one other property. The plan shows the property is built out with a few out lots (IU Credit Union is being constructed in one). There is water, sewer and the Fire Department already providing service but the Police Department is not. There is no extra fiscal responsibility to the Town. Dianna asked if all the buildings on that corner will be in Ellettsville. Frank said yes except Arby’s and Member’s Choice Credit Union.
Bastin made a motion we approve Resolution 17-07 Fiscal Plan for approximately
10 acres at
Ordinances on First
Ordinance 07-10 to annex 10 acres at 4125 West State Road 46 and 3824 W. Forrest Park Drive – Don Cowden and Brett and Barbara Haley petitioners
Frank Nierzwicki stated the Plan Commission recommended approval.
Monroe County Election Board, Jim Fielder, Secretary, request use of the Fire Department Training and Conference Room for the fall election on November 6, 2007
Jim Davis, Ellettsville Fire Department, explained the Election Board has used the Fire Station for many years for voting. This is just a formality; having the Council vote for the approval of usage.
Bastin made a motion that we approve the Monroe County Election Board, Jim
Fielder, Secretary’s request for use of the Fire Department Training and
Conference Room for the fall election on
Recommendations from the Fire Department requesting to fill two full-time openings
Jim Davis explained one fireman has retired and another one left seeking employment else where creating two full-time positions. The Fire Department has a process where they have volunteers and part-time employees and can evaluate the type of fire fighter they are and giving them the advantage to hire within. He presented two part-time fire fighters for full-time approval. Doug Bartlett has twenty years experience in the fire service. Mark White is a paramedic who presently works for Ambulance Services in many counties and spent several years in the Navy. Jim started the process over a year ago and received twelve, in house, applications. They all took ten tests and the top three went through more testing on handling people in different scenarios. The Fire Department purchased a computer system that has a fire simulator and the applicants had to explain how they would handle the situation. Jim is asking for a lateral transfer for a promotion from part-time to full-time. The next step will be to look for two part-time fire fighters.
Dianna Bastin made a motion for the recommendations from the Fire Department to hire Mark White and Doug Bartlett for the Ellettsville Fire Department for full-time positions. Phill Smith seconded. Roll call vote: Dan Swafford – yes; Dianna Bastin - yes; Ted Robertson – yes; Phillip Rogers – yes; Phill Smith – yes. Motion carried 5-0.
Frank Nierzwicki, Director of Planning Services is requesting to post an Administrative Assistant position for the Planning and Redevelopment Department.
· Funding is available for 20-30 hours per week for the rest of 2007 and was recently passed in the 2008 Town Budget
The position would
be posted September 25 through
· The salary range would be $9.00 to $14.90 per hour.
went on to explain the timing of this hiring request is also very important
because the Town along with 30 other cities and towns are eligible for an I-69
Community Planning Program Grant. These
grant awards are for $40,000 to $50,000 for each applicant. He would like to be able to apply for this
grant to help expand the Town’s Planning capacity and capabilities. The dead-line to submit a letter for intent,
for the INDOT grant is
Russ Ryle, resident of
Dianna Bastin made a motion that we approve the Planning Departments request to post an Administrative Assistant position and begin the process for hiring. Phillip Rogers seconded. Roll call vote: Dan Swafford – yes; Dianna Bastin - yes; Ted Robertson – yes; Phillip Rogers – yes; Phill Smith – yes. Motion carried 5-0.
Dianna Bastin made a motion to begin the process to appraise the sight “formerly known as Kenny’s Tavern” and 409 West Vine. Phillip Rogers seconded.
The following discussion took place before the vote
Dan asked what the procedure from here is. Frank explained the appraisals are completed and an average between the high and low is taken and submitted as an offer on the properties. The balance in the Build Indiana fund is a little less than $100,000.
Roll call vote: Dan Swafford – yes; Dianna Bastin – yes; Ted Robertson – abstain; Phillip Rogers – yes; Phill Smith – yes. Motion carried 4-0-1 abstain.
There was a bench making contest between the Town departments; who came up with the most creative bench. UBC lumber donated all the material for eight benches. The benches were placed throughout the festival. The Police Department won the contest with their bench having seat belts and headrests. Ron thanked everyone in town and all the residents for putting up with all the street closures and for coming out. He looks forward to 2008 when the Festival can be expanded and ideas he has received can be put in place.
also e-mailed the Planning Director about an incident on
Dianna Bastin thanked Jody Smith for painting the Town Council’s bench. The bench contest was fun. Dianna complemented Jeff Farmer and the Utilities Department for being every where and working a long side the Street Department.
Dianna Bastin made a motion to adjourn. Phillip Rogers seconded. Motion carried. Dan Swafford adjourned the meeting at