The Ellettsville, Indiana, Town Council met in regular session at 7:30 PM, Monday, September 30, 2002 at the Town Hall. David Sorokoty called the meeting to order and Ray Freetage led in prayer. David Drake led in the Pledge of Allegiance.
David Sorokoty asked for roll call of the Council Members. Members present were David Sorokoty, President; David Drake, Vice-President; Mike Cornman, Ray Freetage and Geraldine McIntyre. Also present was Sandra Hash, Clerk-Treasurer, Deborah Hudson, Administrative Assistant to the Council and Mike Spencer, Town Attorney
Jim Davis, Jim Ragle, Ron McGlocklin, Mike Farmer and Jeff Farmer.
Approval of Minutes of the meeting on September 9, 2002
Mike Cornman moved to approve the September 9, 2002 minutes. Geraldine McIntyre seconded. Motion carried.
Action to pay Accounts Payable Vouchers
Geraldine McIntyre moved to approve the accounts payable vouchers. David Drake seconded. Motion carried.
Appoint Grievance Officer
David Sorokoty made a motion to appoint Geraldine McIntyre as the grievance officer for the Town Council. Ray Freetage seconded. Motion carried.
Proclamation for Fire Prevention Week
Mike Cornman read the proclamation. Ray Freetage made a motion to accept the proclamation for Fire Prevention Week. David Drake seconded. Motion carried.
Open burning request from Union Valley Farms (moved from New Business)
Arthur Young with RESCO, an excavating contractor, is working with Union Valley Farms. They have applied for and received a permit from IDEM to use an air curtain incinerator. The incinerator is designed to blow air over a trench. The brush is dropped into the trench, and the curtain incinerator blows a curtain of air over the trench to superheat the trench so it burns at extremely high temperatures, and the air is blown at 100 mph over the trench that forms a curtain that holds the smoke down. Mr. Young said the houses are about 500 feet away from where they will be burning. David Drake made a motion to approve the open burning request for Union Valley Farms. Geraldine McIntyre seconded. Motion carried.
Resolution 15-02 to reimburse appropriation P-443 $25,219.62 for damage and personal property loss at the Police Station
David Sorokoty read the Resolution by title. He explained that this is the insurance check for the flooding at the police station. He said that they had already issued one check for $5,000. The total sum is $30,219.62. Mike Cornman asked if this amount was how much was spent out of that fund. David Sorokoty said it was just a check from the insurance company for the 50/50 coverage for the flood. Sandra Hash said that this would be the fund where we would be paying for the expenses and have already paid some of them. Ray Freetage made a motion to adopt Resolution 15-02. David Drake seconded. Motion carried.
Ordinances on First Reading
Ordinance 02-20 amending section 255-46 of the Ellettsville Town Code concerning reimbursement of expenses
Ray Freetage read the Ordinance by title. David Sorokoty said that all receipts for mileage, lodging, food, parking and any other expense for which an employee
wishes to be reimbursed must be turned in to the Town Clerk within ten (10) days from the date when the expense was incurred.
Ordinance 02-21 adopting Chapter 220 to establish a Rainy Day Fund as permitted by Indiana Public Law 251-2001
David Drake read the Ordinance by title. Sandra explained that legislation passed in 2001 allows communities to develop a Rainy Day Fund of money left over at the end of the year. There are percentage guidelines and it can be accumulated for emergencies or capital projects over a period of time. This will allow us to capture a small portion of anything left over at the end of the year from the General Fund and set it aside.
Ordinance 02-22 adopting Chapter 340 prohibiting the posting of advertising matter or samples in the Town of Ellettsville
Geraldine McIntyre read the Ordinance by title. David Sorokoty said it was to keep litter off of the new street light poles and prevent signs from being stuck to them, so we can keep them in the same condition as we receive them.
Ordinances on Second Reading
Ordinance 02-18 creating a separate fund for street light donations
Mike Cornman read the Ordinance by title. Rachel McCarty spoke on behalf of Ellettsville Main Street. She informed the Council that they are a 501(c) 3, so people interested in donating for the streetlights in Ellettsville can donate through their organization and receive a tax deduction. And in turn, Main Street will give the money to the Town to be put in the fund that has been set up in the Clerk’s office. Also, for those who donate, a plaque will be placed on the light pole or the base of the pole to recognize the donor. The amount has yet to be determined by the Town. When the amount is determined, a campaign will be started to solicit donations. Ellettsville Main Street has already received a donation of $2,000.00 from the Richland-Bean Blossom Family Store on Sale Street through the efforts of Mary Ann Steinhagen. Ellettsville Main Street looks forward to working with the Town of Ellettsville on this project to beautify and revitalize downtown Ellettsville. Geraldine McIntyre made a motion to accept Ordinance 02-18. Ray Freetage seconded. Motion carried.
Ordinance 02-19 adding Chapter 615 to the Ellettsville Town Code prohibiting the use of in-line skates, regular skates and skate boards on public property.
Ray Freetage read the Ordinance by title. Mike Cornman asked why bicycles are not included in the ordinance. David Sorokoty said the skate park does not allow bicycles. We are trying to give the skaters an alternative place to use their skates. Ray Freetage said if you added bicycles to the ordinance, you would stop people from riding anywhere in Town. Darlyne Sowder said she understood that bicycles followed the same restrictions as automobiles. Ray Freetage moved to approve Ordinance 02-19. Geraldine McIntyre seconded. Darlyne Sowder said that when the ordinance was passed for skaters to wear protective gear in the skate park, they found that the skaters at the park are not wearing the proper gear, and when told
they need to, they respond that they will just go skate in the streets. If they are not safe in the park, they certainly are not safe in the streets. Motion carried with Mike Cornman voting no.
Old Business None
Street Light agreement for receptacles on light poles – Cinergy
Sandra stated it was tabled at the last meeting. David Sorokoty asked Mike Spencer what he determined. Mike Spencer said that if it is a lease, there is no problem with it. Rick Coppock said it was a lease for the light poles at the intersections and the receptacles on the poles for Christmas decorations and other events. David
Sorokoty said the reason for the ten (10) years is that Cinergy feels that they can adequately make money back from them. Sandra said that is their standard contract length. Mike Cornman moved to approve the agreement for the decorative lighting service agreement between Cinergy/PSI and the Town of Ellettsville. Geraldine McIntyre seconded. Motion carried.
Street Department requests DSL internet connection through Smithville Telephone
Jim Ragle conveyed that it is needed for weather-related purposes in the winter and equipment research. Currently, they are going to the police department to get information. It would also cut down on calling to find out what the radar is during the winter when they are out working. Ray Freetage asked for clarification that the Street Department is asking for the $29.95 package. Jim responded yes. Ray Freetage move to approve the Street Department’s request for DSL internet connection through Smithville Telephone. David Drake seconded. Motion carried.
Sewer Capacity for Spring Valley, Phase III – CFC and Deer Run/Greenbriar Knolls – Robinson
Rick Coppock said Spring Valley is similar to the one approved at the last meeting. It is a sewer that will be connected to the Eastern Richland Sewer Corporation system. The capacity letter is only for the part of the system, which under the Town’s jurisdiction, that it can handle the flow from the proposed 20 lot subdivision, which is in the Town of Ellettsville, although it is on Eastern Richland Sewer. This is the last phase of this subdivision that was originally approved by the Town in the 1970’s as a shoestring annexation. Phase I was built in the 1970’s, Phase II was built in the early 1990’s and now CFC is wanting to develop the last part of it. Mike Cornman asked if it had already been to the plan commission. Rick Coppock said that it had been. David Drake made a motion to approve the Sewer Capacity Letter for Spring Valley Phase III. Ray Freetage seconded. Motion carried 3-2 with Mike Cornman and Geraldine McIntyre voting no.
The second one is for Deer Run/Greenbriar Knolls. It is for approximately 26 lots and it is in the Town. This letter pertains to the Town’s system and it would be connected to the Town’s system. David Drake moved to approve the Sewer Capacity Certification letter for Deer Run/Greenbriar Knolls. Mike Cornman seconded. Motion carried. Mike Cornman made a comment that these are the same decisions that the Council made in the mid-70’s and those ill-fated decisions ended up causing the Town to go on a sewer ban and we are headed there again. David Sorokoty commented that Eastern Richland Sewer Corporation should take note that this vote just barely passed 3-2 and it won’t be long before they don’t pass at all.
Privilege of the Floor
John Hooker II, Director of Monroe County Emergency Management, explained that SEMA said we have been declared for public assistance and briefing will begin next week. He also said that the President had declared Indiana for public assistance around 3:30 pm today. We now have 30 days to file an application. He explained the individual assistance programs and also said that we still need volunteers to work at the Endwright Center. He thanked everyone for all their help and said he really enjoyed working with all the Town’s crews.
Darlyne Sowder expressed her appreciation on the sirens sounding on the day of the tornado. It really helped.
Sandra asked permission to attend an ILMCT conference in Nashville and wants Amber to attend. The dates are October 29 and 30. Ray Freetage made a motion to approve Sandy and Amber attend a class on October 29 and 30. Mike Cornman seconded. Motion carried.
David Sorokoty wanted to warn the public about possible scams that might be out there and to be aware. He reminded everyone of the phone numbers for FEMA, Red Cross and Salvation Army, to get help, if needed. He thanked the supervisors for all of their hard work. He also thanked the council members for their contributions. He thanked all of the other people who contributed in some form or another. It was all greatly appreciated.
Mike Cornman wanted to add discussion for possible endorsement for the Ellettsville area hosting the Hilly Hundred in 2003 to the October 15, 2002 agenda. He also said emergency services worked together very well, to no surprise, during the recent disaster. Because of the training that has been offered lately, it has really come a long way. He appreciated the volunteers that were calling to offer their services and the local businesses that came to light during the weekend.
David Sorokoty said that the sirens did save lives and the dispatchers did a very good job. He also thanked the local businesses that donated food for the workers.
Sandra asked for the volunteers that participated during the clean up to call back in to give additional information to the Command Center.
David Drake said he would not repeat everyone that had already been mentioned, but he wanted to thank all of the people that helped him and his neighbors.
Geraldine McIntyre thanked everyone that volunteered and all the Town employees. She mentioned that they still needed volunteers at the Command Center.
Ray Freetage said that naming people is a very difficult job, and wanted to thank anyone that was left out.
Mike Farmer wanted to thank some of the companies who helped that had not been mentioned earlier. Their response time was appreciated.
David Sorokoty closed the meeting at 9:00 p.m.
David Sorokoty, President David Drake, Vice President
Mike Cornman Raymond Freetage
Geraldine McIntyre Sandra C. Hash, Clerk-Treasurer