Ellettsville, Indiana Plan Commission met in regular session on Thursday,
September 6, 2007, in the
Fire Department Training and Conference Room located at 5080 West State Road 46.Frank
Buczolich called the meeting to order at leading the Pledge of Allegiance.
present wereFrank Buczolich, President;
Terry Baker, Dianna Bastin, Don Calvert and Dan Swafford.Sandra Hash, Secretary and Frank Nierzwicki,
Director of Planning Services was also present.Ed Bitner was on vacation.
Town Officials in Attendance:Rick
Coppock, Town Engineer; Phillip Rogers, Council Member and Mike Farmer.
Approval of the Minutes
Calvert recommended on page 8; 2nd paragraph to say “City of Bloomington”.The next to
the last page; under “resume decision on parking ordinance” 2nd
paragraph should define effective date of spring 2008.
Bastin made a motion for the approval of the minutes of the August 2007 meeting
with the two changes.Dan Swafford
seconded. Motion carried.
Request for voluntary annexation of
approximately 10 acres at 4125 W.
State Road 46 and 3824 W.
Forrest Park Drive
Frank Nierzwicki statedthe
presentation of this annexation will be explained on Power Point.He reviewed the staff report.The property is known as Richland Square II
located at Smith Pike and State Road 46 including the Haley parcel on Smith
Pike.The staff recommends approval of the
voluntary annexation petition of the Cowden parcel (007-10161-01) as a C-3
being consistent with the rest of Richland Square and the Haley parcel (007-01090-00) as a C-2.The
C-2 zoning is lighter commercial use which is consistent with the child care
center at that location.Water and sewer
is available at the site.The area is
already developed with water retention areas in place.There would be no added financial cost for
the Town.Fire already services the
area. It would be additional area for
the Police to patrol. The total assessed valuation is approximately $1.6 million
in these two parcels.
Swafford asked about the zoning.Frank
Nierzwicki reiterated the smaller parcel (half an acre) is presently a C-2 and
will stay that way.He explained all the
different zonings categories in Ellettsville.
Calvert asked which “required services” were not already available to Richland
Square II annexation area.Frank Nierzwicki
said this would be an extra area for the Police Department to service.
asked if the Haley parcel will stay a day care.There was an answer from the audience stating “as far as we know; it is
leased out right now unless Don Cowden wants to buy it”.
Baker made a motion that we approve the voluntary annexation at 4125 W. State Road 46 and the other property of Brett and Barbara Haley.Dan Swafford seconded.Roll call vote:Frank Buczolich – yes; Terry Baker – yes,
Dianna Bastin – yes; Don Calvert – yes; Dan Swafford – yes; Sandra Hash –
yes.Motion carried 6-0.
Plan Commission Meeting Format Change
Frank Nierzwicki presented a draft for meeting and operational
procedures of how the Plan
Commission meetings could
run.He went over the different
Section I – Election
of Officers, Duties of the President and Secretary, Regular and Special
Meeting (how they can be called)
Section II – Agenda
Section III –
Discussion of Agenda Items
Section IV – Amendment
and suspension of rules
Section V – Privilege
of the Floor
Section VI – Quorum
Section VII – Minimum
Section VIII –
Proceedings and Motions
went on to explain these procedures are mostly for having a limit on discussion
and allowing the Plan
Commission to extend
time limits if they so agree.He is
proposing three minutes for speaker per item with the Commission allowing an
extension of three minutes.These
procedures will call for “End Point – You can not start a new item on the
agenda three hours into the meeting”.Dan Swafford recommended shortening that time limit; take a vote
two hours into a meeting to see if there needs to be a continuation or
not.Frank Nierzwicki wants to be fair
to all of those on the agenda.He gave
the example; if a person is eighth on the agenda, this new procedure will make
sure that person will speak before Frank Buczolich suggested everyone review the
procedures and e-mail all changes to Frank Nierzwicki before the next
meeting.Dianna Bastin clarified that
under “Discussion of Agenda Items”; a two thirds Board vote will be needed to
increase a person’s time limit.Don
Calvert stated the Commission should take in to consideration the people on the
agenda who are waiting to speak before ending the meeting at Terry Baker
asked about “Discussion of Agenda Items” Section B stating “The item is
presented by its sponsor or representative (no time limit)”.There have been people in the past talk for
45 minutes on one item.Frank Nierzwicki
explained the intent for this was to allow a petitioner to present agenda items
without a time limit. Sandra recommended
a 15 minute time limit for a preliminary plat presentation.Dianna feels since we are able to access
Power Point; presentations should go quicker.There was discussion on time limits.It was also recommended conversations between the audience and
Commission should not take place.
Rick Coppock outlined some of MonroeCounty’s rules.The
petitioner has ten minutes and can ask for an extension before they start their
presentation.Comments are allowed for
fifteen minutes; if there are a lot of people, they find out how many are going
to speak.The petitioner has another
five minutes at the end to give a rebuttal.The whole time limit runs about a half hour per petition.After the petitioners ten minutes, the
petitioner takes questions from the Commission.Dan Swafford recommended if there is a large group wanting to speak
on the same subject then they should appoint a spokesperson and allow them
extra time to speak.He also suggested
everyone read over the procedures and converse changes and suggestions through
e-mail.Sandra said a citizen suggested
petitions be sent to the Plan
Commission members ten
days before the meeting so they will have time to view the area.She outlined the way petitions used to be
handled.Frank Nierzwicki is presently
sending petition packets out two days before the meeting.Ideally he would like to get them sent out
the weekend before the meeting.
Bastin would like to add under “Discussion of Agenda Items” something to stop
name calling or being disrespectful.Don
Calvert applauded Frank Nierzwicki for putting this procedure guideline
Buczolich clarified all thoughts and suggestions be forwarded by e-mail to each
Privilege of the Floor – non Agenda
Frank Nierzwicki introduced his new intern, Micah Austin.Micah will be working with Frank this
academic year and hopefully longer.They
are looking at office space and other items with budget issues.Micah is assisting with the decorating of the
bench for the Fall Festival.
Micah Austin is originally from Utah.Before coming
to Indiana, he spent a couple of years in Moscow,
Russia as a humanitarian volunteer disbursing food and
clothing to the impoverished areas.He
spent time in South America volunteering with the Peace Corps.He has worked on some documentary films in
the British Isles.He has been
in Bloomington a year pursuing a Master’s Degree.He started his Master’s program this year at
the School of Public
and Environmental Affairs.He lives in
Ellettsville and jumped at the chance to work as the intern because he has
wanted to be involved in the Town affairs.He is presently planning on staying here for two academic years and
possibly one summer.
Dianna Bastin just came from the Fall Festival meeting and announced
they are right on target.There is a
friendly competition going on between all the departments; each department is
building a bench that will be donated to the festival.
Baker made a motion for the meeting to be adjourned. Dan Swafford seconded.Motion carried.Meeting adjourned Next meeting
will be October 4, 2007.