September 14, 1998
The Ellettsville, Indiana, Town Council met in regular session at 7:30 p.m., Monday, September 14, 1998. Members present were Michael Cornman, President, Geraldine McIntyre, Vice President, and Donald Ashley. Mr. Cornman called the meeting to order. Donald Ashley gave the prayer.
ADDITONS TO THE AGENDA:
Mike Cornman suggest to the Council that we add the volunteer annexation petition and Ordinance 98-23 for the Pat Mitchell property. We need a motion to put this on the agenda. Geraldine McIntyre seconded. Donald Ashley seconded. Motion passed 3-0.
Mike Cornman said the next thing we need to add to the agenda is Resolution 6-98, transfer of funds. Is there a motion to do so? Donald Ashley so moved. Geraldine McIntyre seconded. Motion passed 3-0.
MONROE CONUTY ANIMAL MANAGEMENT-JOSH MARTIN:
Josh Martin is the director of Monroe County Animal Management and he would like to speak on the topic of Animal Control services and the joint efforts of the Ellettsville Police Department. All the officers are professionals, and the Fire Department. He brought a report to present to Mike Cornman and Steve Bartlett for their information. He will explain when it is his turn what he was asked to do by the Commissioners.
MINUTES AND CLAIMS:
Mike Cornman asked is there a motion to approve the minutes and claims. Donald Ashley so moved. Geraldine McIntyre seconded. Motion passed 3-0.
OPEN BIDS FOR WELL HOUSE ON BANK ROAD:
Mike Spencer opened the bids.
1st Fred Ponton $1,501
2nd Charles & Sandra Mundy $ 1
Rick Coppock said suggested they go with the high bidder.
Mike Cornman suggests to the Council that we award the bid for the well house property on Bank Road to Fred Ponton.
Geraldine McIntyre so moved. Donald Ashley seconded. Motion passed 3-0.
QUOTE DECISION ON COMPUTER HARDWARE:
Rick Coppock said we received 2 quotes and he evaluated the quotes and he made sure he was comparing apples to apples and oranges to oranges. We also checked reference of all people and both people had excellent references. The equipment is all IBM spec equipment and met our specs The low bidder for the hardware for AS 400 was ISR Information Systems Resources $10,793, which included installation. The other option in the bid was for a personnel computer for the Utilities Office which would be networked into this computer, the cost from that from ISR was $1,778, that brought their total bid to $12,571, which is still below the other bidder, they were still low bidder even with that option. Based on the fact that they are the low bidder he would recommend they go with ISR Information Systems.
Mike Cornman said is there a motion to that effect to accept the quote from ISR Information Systems. Donald Ashley so moved. Geraldine McIntyre seconded. Motion passed 3-0.
Mike Cornman wanted this tabled.
SKATE BOARDERS UNDATE:
Jewel from Area 10, said their skate boarders have been busy. They have came up with an alternative plan which is permanent and it serves more than the skate boards, more like a family park.
John Huber drafted a plan and went over the diagram with the Council.
The Plan is supposed to be left at the Town Hall for the community to see what they have done.
Jewel went over the different parts of the park with the Council.
Jacob Everage said they got a lot of donations. He went over the grant and other money with the Council
There was talk about the insurance for this project.
Jewel said their question is if you get things worked out with the school board can they commence, is it possible for them to begin to lay this slab. They have everything ready to go once you are ready to go they would like to move ahead.
Mike Cornman said maybe they would have some idea after Thursday after they have the meeting and he will keep her posted on what is going on.
Jewel said the last vote we had you said it was temporary, this is not temporary, this is permanent, so this is something very different than they came with before. They felt like they needed to come back.
Mike Cornman said I think we are still under that assumption and he thinks we need to clarify a few points which he thinks can be done, and this looks pretty good to him.
Donald Ashley said he feel we need to know where we stand Thursday at this point and time. He wants to compliment these kids; they have done a good job. He thinks there is a lot of future leaders here. He thinks their plan looks good. How it got here and how it got------this well is still up to these kids, they started it from scratch, they are responsible for this thing. He would like to see this thing fly but they do have to know what the school is going to say at this point. He doesn’t at this point see any reason to stop it what so ever.
Geraldine said she agrees with Don and she wants to think these kids for all their hard work and their parents to. It is nice to see parents backing their children and being with their children in this day and age.
Mike Cornman said the Town Council is committed to what we said the first time, we would still continue with good faith that we are going to get these things taken care of.
Mike Cornman would also like to thank Jewel, Kathy, and everybody’s help there. He also mentioned Mary Lowery for all the things that she is involved with and trying to get youth involved. He appreciates everybody coming.
MONROE COUNTY ANIMAL MANAGEMENT-JOSH MARTIN.
Josh Martin said he is the supervisor over his field officers that do the job of animal management, which is a variety of barking complaints, bite cases, putting down wild life, noise, stray calls, and capture calls. Josh went over this with Council.
Josh Martin went over a little the report that he gave Mike Cornman and Steve Bartlett.
Mike Cornman read Ordinance 98-23 by title only. This area is the address of 5855 West Harveson Road, Bloomington, IN. The approximate acres are 90. Mike asked if there was anybody here to comment on the Voluntary annexation of the Mitchell property.
Rick Coppock with Bynum Fanyo, said he helped prepare some of these documents. He went over a map of the property with the Council. Rick said she has asked for a zoning of A-2, which is consistent with the current use of the property now.
Mike Spencer said we need to add to the Ordinance is the Ward it will be assigned too.
Mike Cornman said it would be awarded Ward 5.
Donald Ashley said this had a positive recommendation from the Planning and Zoning.
There was more discussion on this.
Mike Cornman suggested to the Council that we accept Ordinance 98-23 submission for first reading. Geraldine McIntyre so moved. Donald Ashley seconded. Motion passed 3-0.
RESOLUTION 6-98 TRANSFER OF FUNDS:
Mike Cornman read Resolution 6-98. Donald Ashley Geraldine McIntyre seconded. Motion 2 and 1 abstention by Mike Cornman. It did not pass. Will be on the September 28, 1998 meeting.
Steve Chaffin gave Mike Spencer an outline of the scope of work and the contract for his review. The did a project for the City of Bloomington and Monroe County Commissioners about a year ago where they went around and did biological and chemical samples of all the urban water ways though out Monroe County. To see what waterways were impaired and what condition they were in, etc.
Steve said Jacks Defeat Creek we found was heavily impaired through the urban sections. The further we got away from Ellettsville and on down to Stinesville the better it got. He discussed this more with the Council.
The project is to go all over town during the storm events and do chemical and biological sampling of all tributaries coming in to Jacks Defeat Creek. Try a figure our which tributary are contributing highest levels of pollutants to Jacks Defeat Creek and identify this source and magnitude or those pollutants. This is kind of getting a jump-start on EPA regulations that will be coming down the pike for towns in about the year 2005. At that point and time it will be mandated that under the clean water act that the town do something and at that time if you haven’t done all you planning and do all your assessment under your grant then you will be obligated to do it from your tax base. This is getting a head start on trying to get ahead of the game later on ----the clean water act mandates. Basically it is doing chemical and biological sampling of all storm water that enters Jack’s Defeat creek, identify where the problems are, trying to assess the magnitude of those problems and will run cost benefit analysis on the best most cost effective treatments for each one of those hot spots or problems that they are able to identify. Then there is additional grant money available out there to follow up and then get some of these storm water problems fixed. There was more discussion.
Steve said this is the planning to set us up to set the Town up to get additional grant money to take care of the stream banks that are eroding, gets those stabilized. Areas through this grant are able to identify areas for detention and retention. He discussed more with the Council.
Steve said once all this groundwork is -------- and the planning is done and we know what infrastructure improvements need to be made and where. That plan sets you up for additional grant funding in the future, they see that you have your ducks in a row, there fore they give you money to start shooting the ducks. There was more discussion
Mike Cornman said it is a $70,000 grant where we will provide roughly $19,000 worth of in kind services and the Street Department Jim Ragle agreed to perform those functions, doing a lot of the leg work for this project as required. The contract between IDEM and the Town, Mike Spencer has reviewed it and has given him the information from that, as well as the contract with Steve and Common Wealth Bio Monitoring to get this to happen. It is all included in the $70,000. Mike said Mike Spencer will be reviewing this and we will take it from there. Before we go any further the approval from us to sign while we have to make sure everything is in order.
Steve gave Mike Cornman his card, so he can call if they have any questions. There was more discussion on this.
This will be on the agenda for the September 28th meeting.
LAND ACQUISISTION ON RATLIFF ROAD BETWEEN LOUDEN AND STARNES:
Mike Farmer said it would be a simple easement to allow us to put our water pipe there.
Mike Cornman said is there a motion to give permission to the Utility’s to start land acquisition for the water line project between Louden and Starnes on Ratliff Road. Refrase acquiring easements. Donald Ashley so moved. Geraldine McIntyre seconded. Motion passed 3-0.
Mike Farmer said we don’t pump to Bloomington any more. They found someone who was in need of a control panel that has been sitting there for about a year now. They have pretty much salvaged the pumping station that pumped to Bloomington sewer. There was more discussion. They found someone, who wanted it and will give a $1,000 for it, if they could get you to declare it surplus. There was more discussion.
Donald Ashley made the motion that we declare Maple Grove’s lift station control panel surplus property. Mike Cornman seconded. Motion passed 3-0.
VERIFY AND SIGN STORM DAMAGE CLAIM FOR FEMA:
Jim Ragle said this is money we can re coup from Federal Emergency Management on our storm damage, there were a couple days in June. The Clerk said you have to have $1,000 (on the work sheet they do) to even get any back.
Geraldine McIntyre made the motion we verify and sign storm damage claim for FEMA. Donald Ashley seconded. Motion passed 3-0.
Mike Cornman said the next thing is County Commissioners request the use of Town Hall for a Polling place on November 3, 1998. Geraldine McIntyre so moved. Donald Ashley seconded. Motion passed. 3-0.
FALL FESTIVAL COMP TIME RESOLUTION 7-98:
Mike Cornman read the following:
ITERIM RULES FOR OPERATIONS FOR THE TOWN OF ELLETTSVILL DURING THE FALL FESTIVAL
During the Friday of the Monroe County Fall Festival, the Ellettsville Utilities office will be closed for the entire day. The utility office employees will not work this day. All other services of the town will still be in operation this day.
This will create another day off that is not recognized by the personnel policy.
The town will grant each regular full-time and limited full-time employees (excluding the utility office employees) 1 (one) 8 hour day off with pay. (Eight hours and fifteen minutes for police officers). This day must be taken before the last payroll for the year has been calculated. The employees shall confer with their supervisor to schedule this “festival day” off.
If the employee does not take this festival day in accordance with the above paragraph, the employee will receive payment for 8 (eight) hours of pay. (Eight hours and fifteen minutes for police officers). This pay will come with the last payroll of the year and must be submitted by the employee’s supervisor.
The town council expects all measures be taken to ensure the safety of all persons who visit the fall festival. The town council expects the quality of life for those persons who are affected by the festival being in the downtown location to be as normal as possible, given that the festival is in the location that it is in.
The town council is positive that the department heads for the town will make sure that the town council’s concerns will be addressed. The town council understands that it could take additional service hours from the employees to perform these duties. For the street and utility departments, any hours worked in excess of 40 (forty) hours, will be paid their regular time at time and a half. Or, the street and utility department may take compensatory time off in lieu of overtime payment and must be taken off before the last payroll of the year has been calculated. The employee shall confer with their supervisor to schedule this compensatory time off. For the fire and police departments, all hours worked and compensatory time will conform to the Fair Labor and Standard Act (FLSA).
Mike Cornman said Diana for the most part is this how we have done this last so many years but has never been official, it has been either word of mouth and one time at a council meeting? Diana said that is how we have done it.
Mike Cornman asked the supervisors if they had anything comments or thing they wanted to add or correct on this, do you agree to this that this is what we have done the last 4 years. Steve Bartlett said it has just never been in writing.
Mike Spencer said he thinks they should assign a Resolution number to it and do it in the form of a Resolution for the year 1998, because you may or may not do this next year. It was assigned Resolution 7-98.
Mike Cornman said is there a motion to accept Resolution 7-98? Donald Ashley so moved. Geraldine McIntyre seconded. Motion passed 3-0.
CLARIFICATION OF PERSONNEL POLICY ON HOLIDAYS:
Because Christmas this year falls on Friday and the employees get the day after Christmas off also do the give them Thursday or Monday of the next week off.
Geraldine McIntyre wanted this tabled until the have the full board there.
GREG HUDSON COMPLAINT:
He was not present.
STREET DEPARTMENT-JIM RAGLE:
Jim Ragle said he needs to do some work on the Service Building, basically siding, it is in pretty bad shape and rusted and they also need some furnaces inside. He said it is going to cost about $7,000 to side it and a little under $4,000 to put new furnaces in. There was discussion on this
Jim has this amount already budgeted and he has already got quotes and would like to do it local.
Mike Cornman said is there a motion to go a head and let Jim proceed on with the maintenance of his building? Geraldine McIntyre so moved. Donald Ashley seconded. Motion passed 3-0.
Geraldine McIntyre made the motion to adjourn. Donald Ashley seconded. Motion passed 3-0.