September 24, 2018
The Ellettsville, Indiana, Town Council met for a regular meeting on Monday, September 24, 2018, at the Ellettsville Town Hall Meeting Room located at 1150 W. Guy McCown Drive. Brian Mobley called the meeting to order at 6:30 p.m. Brice Teter led the Pledge of Allegiance followed with a prayer by Jimmie Durnil.
Roll Call: Members present were Brian Mobley, Vice President; Kevin Farris and Brice Teter. Scott Oldham and Scott Thomas were absent. Sandra Hash, Clerk-Treasurer; Darla Brown, Town Attorney; Mike Farmer, Interim Town Manager; and Rick Coppock, Bynum Fanyo & Associates, Town Engineer; were also present.
Supervisors present were: Mike Cornman, Danny Stalcup, Jimmie Durnil, Kevin Tolloty and Jeff Farmer.
Approval of Minutes
Brian Mobley entertained a motion for approval of the minutes for the regular meeting on September 10, 2018. Kevin Farris so moved. Brice Teter seconded. Motion carried.
Accounts Payable Vouchers
Brian Mobley entertained a motion for action to pay Accounts Payable Vouchers and Payroll. Mr. Mobley asked questions about the claims which were answered by the supervisors. Brice Teter made a motion to approve accounts payable vouchers and payroll. Kevin Farris seconded. Motion carried.
Resolution 21-2018 Transfer of Funds
Chief Mike Cornman explained this is a request to transfer funds to truck parts. A tire separated on the aerial truck and it came to their attention that all the tires on it need replaced. All of the money budgeted for health insurance will not be used so $6,200 will be transferred to truck repairs. This prompted an inspection of all of their tires. A few tires will need replaced on another vehicle this year as well as a few in 2019.
Brian Mobley entertained a motion on Resolution 21-2018. Brice Teter made a motion to approve Resolution 21-2018 to Transfer of Funds. Kevin Farris seconded. Roll call vote: Brian Mobley – yes; Kevin Farris – yes; and Brice Teter – yes. Motion carried.
Ordinances on First Reading
Ordinance 2018-34 to Amend the 2018 Salary Ordinance for the Fire Department
Chief Mike Cornman explained when there was a promotion to Assistant Chief for Chris Clouse, the previous two people who served in that role were part-time. It is listed in the Salary Ordinance as “Assistance Chief Part-Time” and he is requesting it be changed to “Assistance Chief” based on a 24-hour shift. Annually, the Assistant Chief is an additional $2,000 on top of the base pay. Pro-rated by the month it totals $16.83 an hour. The funds are available for the 2019 budget.
Ordinance 2018-35 to Annex 4630 N. Thomas Road (32 Acres); Petitioner: Darby McCarty; Case No. PC2018-13
Kevin Tolloty, Planning Director, explained this was heard at the Plan Commission on September 13, 2018, and it received a favorable recommendation with zoning of Agriculatural-1. Agricultural-1 zoning permits a single-family house and other structures. There was a discussion on water/sewer service.
Ordinances on Second Reading
Ordinance 2018-33 to Adopt the 2019 Budget
Sandra Hash, Clerk-Treasurer, explained this is the final action for the 2019 budget. The budget totals $4,053,941. Mr. Mobley asked if the budget had been published. Ms. Hash answered all budgets are published on the Gateway.
Brian Mobley entertained a motion. Brice Teter made a motion to approve Ordinance 2018-33 to Adopt the 2019 Budget. Kevin Farris seconded. Roll call vote: Brian Mobley – yes; Kevin Farris – yes; and Brice Teter – yes. Motion carried.
Mike Farmer, Interim Town Manager, advised an offer has been made to purchase the property at 105 E. Vine Street. The property owners’ counteroffer can be accepted by the Town. Ms. Brown explain the counteroffer was to split the closing costs. Something still needs worked out about lead based paint and asbestos. Mr. Farmer added Mr. Coppock is working on coordinating those efforts. When the building is clear, the Town can proceed with the purchase.
Rick Coppock, Bynum Fanyo & Associates, explained the property had a Phase 1 Environmental Study in 2015. The two issues in Phase 1 are asbestos and lead based paint. He has contacted BET Environmental and they’re in the process of scheduling a time to look at the building and provide an estimate for the removal of the asbestos and lead paint. Bloom Environmental located in Bloomington will provide an estimate for the asbestos abatement. BET Environmental will test it after the abatement. Then, the building would be cleared for demolition. Mr. Farris asked if the sale is contingent on the asbestos and lead paint removal. Ms. Brown answered yes. The Town Council needs to decide how the purchase will be financed. There are two options. First, Sewer can loan the money to Stormwater and then the Town can pay it back. Second choice is to get a loan from Peoples State Bank with 3% interest. Mr. Farmer suggests they use Peoples State Bank as the lending agent. Ms. Brown advised when the loan is paid off, they will be paying $119,547.75 with annual payments of $5,977.39 in February and August. Mr. Farris asked the purchase price. Ms. Brown answered it is $102,500. Mr. Farmer mentioned they’re still negotiating on the other property so it could change the financing terms.
Brian Mobley asked for a motion to table until there is further investigation. Brice Teter seconded. Roll call vote: Brian Mobley – yes; Brice Teter – yes; and Kevin Farris – yes. Motion carried.
Request to Purchase and Finance Self-Contained Breathing Apparatus for the Fire Department
Chief Mike Cornman explained this has been a three-year project and they have a solution. They need to replace the self-contained breathing apparatuses (“SCBA”) for the firefighters as they’re outdated. Total project cost is $202,783.77. Richland Township has agreed to pay $37,000. The Fire Department will receive $96,000 from Public Safety LIT funds in the first quarter of 2019. This money is specifically earmarked for the purchase of SCBAs. Also, the contract with Richland Township provides additional money for capital improvements within their budget: $51,000 payable in the first-half of 2019 and $51,000 in the second-half of 2019. Therefore, they will have the funds to pay for them in 2019. The reason they’re starting the process at this time is because the price expires at the end of the month and will then increase by approximately $50,000. Amenities are included. The Fire Department will get a loan through Peoples State Bank and then pay it off with the distributions mentioned above in 2019. Mr. Mobley asked how they will be financially next year if they’re using the distributions to pay for the equipment. Chief Cornman explained they will receive an additional $400,000 for capital improvements from Richland Township. The remainder of the funds will be as stable as they have been over the last couple of years. Ms. Hash added by utilizing the distributions to pay for it, no funds will be coming out of the Fire Department’s budget. Mr. Mobley asked how many bottles are currently in their inventory. Chief Cornman answered 52 bottles. They’re replacing 26 SBAs along with 26 spare bottles. It also includes face pieces, emergency packs for all the rapid intervention teams, a changeover for aerial truck 79 and three pack trackers. He is requesting permission to order the SBAs.
Brian Mobley entertained a motion. Kevin Farris made a motion to honor the request to purchase the finance for the self-contained breathing apparatus for the Fire Department. Brice Teter seconded. Roll call vote: Brian Mobley – yes; Kevin Farris – yes; and Brice Teter – yes. Motion carried.
Town Council Comments
Sandra Hash, Clerk-Treasurer, requested permission to hire Serena Pettyjohn to work in the Clerk-Treasurer’s office. The position will be funded from the General Fund, Water and Wastewater. In 2018, she will be using funds from the Town Manager’s budget to pay the General Fund’s portion. The start date is October 25, 2018. The General Fund is paying three days, Sewer is paying one and Water is paying one per week.
Brian Mobley entertained a motion. Brice Teter made a motion to approve the hiring of Serena Pettyjohn for the Clerk-Treasurer’s office. Kevin Farris seconded. Roll call vote: Brian Mobley – yes; Kevin Farris – yes; and Brice Teter – yes. Motion carried.
Brice Teter commended everybody on doing a good job at the Monroe County Fall Festival.
Sandra Hash, Clerk-Treasurer, on behalf of the Monroe County Fall Festival, thanked the Town Council and Utilities, Police, Fire and the Street Departments. They have a hand full of volunteers who work on the program but they could not do the Monroe County Fall Festival without the cooperation and help from the Town of Ellettsville.
Danny Stalcup, Street Commissioner, advised at the last Town Council meeting they received sealed quotes for paving. The quotes have been reviewed and E & B Paving was the lowest. They’re paving Union Valley Road from Lynwest to the Richland Plaza entrance. They will also blacktop Rindle Lane and Raintree Lane. He requested permission to accept the bid. Mr. Farris asked the amount of the bid. Mr. Stalcup answered $59,280.
Brian Mobley entertained a motion. Kevin Farris made a motion to approve E & B’s quotes and their contract for $59,280. Brice Teter seconded. Roll call vote: Brian Mobley – yes; Kevin Farris – yes; and Brice Teter – yes. Motion carried.
Danny Stalcup, Street Commissioner, requested permission to hire Greg Vadeges as a temporary part-time laborer. Mr. Vadeges will be paid $18.50/hour for 29 hours per week. The term of employment will end on December 29, 2018.
Brian Mobley entertained a motion. Brice Teter made a motion to hire Greg Vadeges for the temporary part-time position with the Street Department. Kevin Farris seconded. Roll call vote: Brian Mobley – yes; Kevin Farris – yes; and Brice Teter – yes. Motion carried.
Danny Stalcup, Street Commissioner, had previously asked to have their paver salvaged. Salvage would pay $800 but it would cost $300 to get it moved to the salvage yard. Since that time, the salvage price has dropped. Monroe County Highway Department would like to have the paver for parts. He recommended donating the paver to the Monroe County Highway Department.
Brian Mobley entertained a motion. Kevin Farris made a motion to donate the Town paver to whomever will come and get it. Brice Teter seconded. Roll call vote: Brian Mobley – yes; Kevin Farris – yes; and Brice Teter – yes. Motion carried.
Jeff Farmer, Ellettsville Utilities, thanked the Street and Utilities Departments for putting out cones during the Monroe County Fall Festival.
Privilege of the Floor
Valerie DeWar is sorry she did not get to attend the Battle of the Badges. It was unfortunate it was during the Monroe County Fall Festival. It is an excellent way for them to be a part of the community. Marshal Durnil advised they have asked that he Battle of the Badges not be scheduled during the Monroe County Fall Festival but they want to capitalize on the crowd.
Brian Mobley entertained a motion to adjourn. Kevin Farris so moved. Brice Teter seconded. Brian Mobley adjourned the meeting at 7:09 p.m.