September 28, 2015
The Ellettsville, Indiana, Town Council met for a regular meeting on Monday, September 28, 2015, at the Fire Department Training and Conference Room. Scott Oldham called the meeting to order at 6:30 p.m. Dianna Bastin led the Pledge of Allegiance followed with a prayer by Scott Thomas.
Roll Call: Members present were Scott Oldham, President; Scott Thomas, Vice President; Dianna Bastin and David Drake. Kevin Farris was absent. Sandra Hash, Clerk-Treasurer; Jim Davis, Town Manager; and Darla Brown, Town Attorney, were also present.
Supervisors present were: Mike Cornman, Danny Stalcup, Tony Bowlen, Kevin Tolloty, and Mike Farmer.
Approval of Minutes
Scott Oldham entertained a motion for approval of the minutes for the regular meeting on September 14, 2015. David Drake so moved. Dianna Bastin seconded. Motion carried.
Approval of Excerpts from Minutes of the Regular Meeting, September 14, 2015, of the Town Council of the Town of Ellettsville, Indiana
Darla Brown, Town of Attorney, explained this document memorializes the minutes as they pertain to the proposed lease agreement and the Town Council’s preliminary approval of the plans and specs. This becomes part of the bond documents.
Scott Oldham entertained a motion for approval of the excerpts from minutes of the regular meeting on September 14, 2015. David Drake so moved. Scott Thomas seconded. Motion carried.
Accounts Payable Vouchers
Scott Oldham entertained a motion for action to pay Accounts Payable Vouchers. Dianna Bastin so moved. David Drake seconded. Motion carried.
Public Hearing on the Proposed Lease Agreement Between the Town of Ellettsville and the Ellettsville Building Corporation
Darla Brown, Town Attorney, advised it was posted in The Ellettsville Journal that the Town Council intends, at this meeting, to hear public comment on the proposed lease agreement. This is the public’s opportunity to comment on the document. It is a 20 year lease between the Town of Ellettsville and the Ellettsville Building Corporation. The Town will pay rent to the Building Corporation in the amount of $300,000 per year. There was no public comments on the lease agreement.
Pre-Adoption Public Hearing of the 2016 Budget
Sandra Hash, Clerk-Treasurer, provided the following summary:
v General Fund budget is $2,581,855 and that is $4,815 less than in 2015. The General Fund includes the Administration, Planning, Fire and Police Departments. Richland Township will contribute $564,171 toward fire protection in Richland Township and Indiana University Health Bloomington will contribute $58,408 for assisting with the ambulance at the fire station on Curry Pike.
v County Option Income Tax is estimated at $607,204 which is $2,965 more than the Town received this year.
v Motor Vehicle Highway (“MVH”) budget is $569,632 which is $2,600 less than 2016. The MVH payments from the state will be $228,490 which is an increase of $12,494 from the 2015 rate.
v The Park and Recreation budget is down almost $10,000 to $26,157.
v Local Road and Streets and the Cumulative Funds equal $244,249 for a slight increase of $5,950.
v The Debt Service Fund for the Police and Fire Departments is $295,000.
v The total budget for the civil portion of the Town for 2016 is $3,716,895.
v The Maximum Levy Growth Quotient for 2016 is 2.6%.
v The Water Utility budget is $1,677,980, a decrease of $85,500.
v The Waste Water budget is $1,393,780 and has a decrease of $568,000 due to a reduction in debt payments.
v The Stormwater budget is $135,932, an increase of $855.
Sandra Hash explained the budget can be found on the state’s Gateway website through the Department of Local Government and Finance. There were no public comments on the budget.
Resolution 17-2015 to Declare Two Police Cars Surplus Property
Marshal Tony Bowlen, Ellettsville Police Department, is requesting to declare a 2005 Ford Crown Victoria and 2007 Dodge Charger as surplus and sell them on EBay.
Scott Oldham entertained a motion to approve Resolution 17-2015. Dianna Bastin made a motion to approve Resolution 17-2015. Scott Thomas seconded. Roll call vote: Scott Oldham – yes; Scott Thomas – yes; Dianna Bastin – yes and David Drake - no. Motion carried 3-1.
Resolution 18-2015 for Town Council to Approve the Lease Agreement
Darla Brown, Town Attorney, explained this resolution was added late to the agenda. It allows the Town Council to approve the Lease Agreement, authorizes the Clerk-Treasurer to sign the resolution and authorizes the Town Council President to sign the Lease Agreement between the Town of Ellettsville and the Ellettsville Building Corporation.
Scott Oldham entertained a motion to adopt Resolution 18-2015. David Drake made a motion to adopt Resolution 18-2015. Scott Thomas seconded. Roll call vote: Scott Oldham – yes; Scott Thomas – yes; Dianna Bastin – yes and David Drake - yes. Motion carried 4-0.
Heritage Trail Update – Mike Farmer advised blacktopping is scheduled to begin on October 1, 2015, weather permitting. They’re almost finished with hardscaping and then they will seed and put down straw. The last thing to be done will be the accessible ramp on the west end.
Dianna Bastin stated at the beginning of the Monroe County Fall Festival she was going home and there was an SUV on the Heritage Trail so she called the Police Department. Mr. Farmer thinks it may have been someone from Main Street but cars are not allowed on the trail. Ms. Bastin noted they worked 20 years to get the trail for people to walk on. Mr. Farmer explained once it gets the point people shouldn’t be driving on it they won’t be able to access it.
Scott Thomas asked if the stone wall will be moved to the trail. Mr. Farmer answered yes, and they’ve dug out the bank and the foundation has been set for it. In the next five to seven days they will go to the former Stewart property, move all the flat rock to the trail and get it prepared. They are having professionals put up the wall. They’re planning on planting Daffodil bulbs behind the fence.
Flood Abatement – Jim Davis, Town Manager, advised there was an attempt made by Rick Coppock to contact the subject, however, no one has responded.
2016 Ambulance Agreement between the Town of Ellettsville and Indiana University Health Bloomington (“IU Health”)
Darla Brown, Town Attorney, explained this is a proposed agreement between the Town and IU Health. The provisions of the contract are the same as last year with the exception of the amount. IU Health will pay the Town $58,408.48, an increase of $1,424.60. IU Health will provide a fully stocked ambulance, training and insurance coverage identical to that provided to IU Health employees. In turn, the Town will staff the ambulance with one EMT and one First Responder on a 24/7 basis.
Fire Chief Mike Cornman advised they have had an agreement with IU Health/Bloomington Hospital since 2001. They provide a back-up ambulance for the entire county. It is a busy truck but it is manageable. Having an extra person on the part-time level, who they utilize a lot of this money for, is an advantage to the Town and township. He recommends approval of this Agreement.
David Drake works for IU Health but it will not have any effect on his income or salary.
Scott Oldham commented Medic 218 is the last truck out, it is very busy and the need for this truck is there. They do a good job and are all over the county making sure people get to the hospital.
Scott Oldham entertained a motion to approve the 2016 ambulance agreement between the Town of Ellettsville and IU Health-Bloomington. Dianna Bastin made a motion to approve the 2016 ambulance agreement between the Town of Ellettsville and IU Health-Bloomington. Scott Thomas seconded. Roll call vote: Scott Oldham – yes; Scott Thomas – yes; Dianna Bastin – yes and David Drake - yes. Motion carried 4-0.
Agreement Between the Ellettsville Building Corporation (“Building Corporation”) and H.J. Umbaugh & Associates (“Umbaugh”) for Arbitrage Rebate Service (“Arbitrage”) with Regard to the Property Tax Lease Rental Refunding Bonds, Series 2013
Darla Brown, Town Attorney, explained this is a proposed agreement between Umbaugh and the Building Corporation. The Building Corporation is going to meet again after the next Town Council meeting on October 12, 2015, to approve the agreement. She is requesting preliminary approval of the proposed agreement for Arbitrage. Arbitrage has the ability to obtain tax exempt bond proceeds and invest the funds in higher yielding taxable securities which result in a profit. Because some municipalities have abused this the Treasury Department states the Town has to do a calculation and determine whether there is any profit or Arbitrage is to be rebated to the federal government. John Seeber from Umbaugh anticipates there is no rebate due to the federal government from the Town’s 2013 bonds but the Town still has to do the calculations and file the report. After the Town Council has approved this it will go to the Building Corporation for their approval.
David Drake asked if they have an estimate of the total cost. Ms. Brown said it was expressed in terms of an hourly rate and there was not an estimate from Umbaugh.
Sandra Hash advised in the bond there is money set aside each year to pay for insurance and any kind of reporting process. The cost for this could be paid out of the bond reserves.
Scott Oldham entertained a motion to preliminarily agree on the agreement between the Ellettsville Building Corporation and Umbaugh for Arbitrage Rebate Services. Diana Bastin made a motion to preliminarily agree on the agreement between the Ellettsville Building Corporation and Umbaugh for Arbitrage Rebate Services. David Drake seconded. Roll call vote: Scott Oldham – yes; Scott Thomas – yes; Dianna Bastin – yes and David Drake - yes. Motion carried 4-0.
Police Department Request to Hire a Part-Time Police Officer
Scott Oldham advised this matter is tabled.
Dianna Bastin commented it is fitting they have approved the ambulance agreement. On behalf of the Town Council and Town of Ellettsville she sends their thoughts on Jeff Hockett who had a stem cell transplant today. He has put up a very good battle. They wish him all the best and send good thoughts.
Scott Thomas is asking people to come forward with ideas and suggestions on potential uses for the old Town Hall. It has been about a year and they’re moving forward with a new Town Hall. He thinks there are some real opportunities for the old Town Hall. They’ve talked to some non-profits located downtown. With the Heritage Trail perhaps they could tie-in something like a museum. The Town would like some input as to suggestions of what the Town would like to see go in this historic building going forward.
Sandra Hash, Clerk-Treasurer, announced Hoosier Energy sent a letter telling the Town and the public that in September and October they have contractors who will be performing pole tests and vegetation reviews and removal on their right-of-ways.
Scott Oldham entertained a motion to adjourn. Dianna Bastin made a motion to adjourn. Scott Thomas seconded. Motion carried. Scott Oldham adjourned the meeting at 6:52 p.m.