September 8, 1997
The Ellettsville, Indiana, Town council met to adopt the 1998 Budget at 7:00 p.m., Monday, September, 1997. Members present were Michael Cornman, President, Geraldine McIntyre, Vice President, Donald Ashley, Patrick Stoffers and Gina Hawkins. Mike Cornman called the meeting to order.
ADOPT BUDGET 1998:
The Clerk-Treasure explained to the Council the request from the Park Board. The Park Board had put $10,000 in their budget for new play ground equipment. Total amount of the budget they requested they lacked $2,553 having enough to fund the budget they wanted to fund and finish funding their budget for this year. The Council cut $10,000 out of their budget. With the money they have left in their budget this year, they are requesting that you consider putting $7,000 back in their budget so they can order slides and things for the play ground. Apparently their are no slides in the park. The Clerk explained if they put the $7,000 back in the equipment appropriation they will have enough to fund their budget, with she thinks a $500 operating balance.
Mike Cornman said Gina and Geraldine are in favor of doing this for the equipment, the other 3 aren’t so inclined. Mike said he will say he thinks the 2 agree that they can still do an additional appropriation for next year. Diana asked you are in favor of an additional appropriation next year? Diana said you will have to publish it in the paper.
Mike Cornman asked if there is a motion to approve the 1998 budget for the Town of Ellettsville, excluding Utilities. Geraldine McIntyre so moved. Donald Ashley seconded.
Jim Ragle asked on the pay, is everybody’s 4% across the board, is that everybody? Geraldine said that is her understanding. Mike Cornman said he doesn’t think the part time people were included in that. Diana said she doesn’t know about your department, -----Mike Cornman said that is not part of this. Mike Cornman asked who got 4%. Diana said all full time employees, Council, and Clerk. Jim Ragle asked if the part time gets more? Jim Ragle said is part time different? Mike Cornman said yes. Gina asked what about limited full time? Mike Cornman asked Jim Davis about the limited full time, they just fall under the same category as the part time don’t they? Mike asked Jim Davis if they get a 4% raise. Jim Davis said no, they got more.
Motion passed 5-0.
Geraldine McIntyre made the motion adjourn. Donald Ashley seconded. Motion passed 5-0.
September 8, 1997
The Ellettsville, Indiana, Town Council met in regular session at 7:30 p.m., Monday, September, 8 1997. Members present were Michael Cornman, President, Geraldine McIntyre, Vice President, Donald Ashley, and Gina Hawkins. Mr. Cornman called the meeting to order. Donald Ashley gave the prayer.
Chuck Litten requested permission to use the Town Hall for the Festival headquarters, that is the 18th, 19th, and 20th, as they have in the past.
Street closing list was presented to the Council. On Wednesday they have a sound check.
From Sale Street, from Main Street to Temperance and State Highway 46. They don’t need them closed on Tuesday. Chuck said what about 8 am. Wednesday morning through 6 am. the 23rd., they don’t need them closed on Tuesday. They will allow the buses and deliver trucks to go through. The most important time is 6p.m. on Wednesday evening, they have a sound check and they have all the elementary kids down here and they are participating in their program. He would stress that the street actually be closed for that 2 hour period form 6 p.m. to 8 p.m. Mike Cornman said that will be the 17th. That is right.
Geraldine said sometimes we don’t get done until after 10. Chuck said they told the food vendors that they could set their trailers in at 6 p.m., there will be things in the street, they will be off to the side, you can still get you fire truck down through there.
Mike Cornman said so the road will be closed from 6 p.m. until the festival is done. Chuck said they come down Sunday morning and clean house.
Chuck said close Main Street from Matthew’s Drive to bridge on twelve noon instead of 4 p.m., the Festival actually opens up at 6:00-6:15, and that only gives us 2 hours to get these cars cleared off Main Street. That is a barricade up here at Matthew’s and Main Street, an unmaned manned barricade. He would like that moved up from 4 p.m. until noon on Thursday.
Darlene wanted to clarify this from 6 p.m. Wednesday until the end of Saturday night that Sale Street will be closed. Mike Cornman said it will be officially until Monday morning at 6 o’clock. Then Main Street from Matthew’s to the bridge, starting noon on Thursday until Monday morning.
Geraldine McIntyre made a motion that we close the streets and give the Fall Festival the right to use the office. Gina Hawkins seconded. Motion passed 5-0.
Mike Cornman said is there a motion for the claims. Geraldine McIntyre so moved. Donald Ashley seconded. Motion passed 5-0.
#47 Reynolds Inc. $344,170
#48 Bynum Fanyo and Associates $ 10,054
Total Request for payment $354,224
Mike Cornman said looking at the balance of the SRF loan we are definitely getting closer to the end. The loan amount is $9,425,000, balance after this request $1,376,476. Gina Hawkins made the motion we approve the claim for the SRF fund. Donald Ashley seconded. Motion passed 5-0.
REMC GENERAL POWER SERVICE CONTRACT-NEW SEWER PLANT:
Mike Cornman said he would like to table this. On contract, on going discussions with REMC, R.W. Armstrong, and TEV, which is a contracting consultant for R.W. Armstrong. They are still working on it.
Mike Spencer gave the Council a copy of the contract which has been signed by Cassady and Cook Inc. for them to review.
NEW POLICE RESERVE OFFICER-HARRY BOWEN:
Harry Bowen brought Greg Marietta before the Town Council. He comes from California and has completed San Diego Sheriffs academy and the 40 hour pre basic for the state of Indiana. We need to get him accepted by the Town Council so the can uniform him for the Fall Festival.
Geraldine McIntyre asked Harry Bowen how many we have now? Harry said 16, they had 3 reserves go part-time. Harry said they have 2 more that have completed the 40 hour pre basic but have not went through the interviews with the Reserves.
Mike Cornman said is there a motion to appoint Greg Marietta to probationary status of the Ellettsville Police Reserves. Patrick Stoffers so moved. Geraldine McIntyre seconded. Motion passed 5-0.
MONROE COUNTY COMMUNITY PREVENTION COALITION-ELLETTSVILLE AREA PARTNERSHIP AGREEMENT:
Ronda Ramsey is the new director of the Monroe County Community Prevention Coalition. Ronda said they deal with alcohol, tobacco, under the drug abuse prevention.
It is a 1.2 million dollar grant that was awarded to the County from the Center for substance abuse prevention. It was awarded in November 1995. For the past 6 or 8 months it has been inactive, they are hoping to bring it back up and get up and running again. The most exciting piece of the grant is that the coalition, their responsibility of the 1.2 million dollar is 50% Ellettsville, Richland Bean Blossom area and 50% Bloomington. When these 2 groups come together to work. The commitment on how to be involved in this coalition in the Ellettsville area partnership, is just to agree to come to the table, share your ideas, and your opinions about alcohol and drug abuse happenings in your part of town and your neighborhood. Be able to brainstorm ideas, preferable one of our working groups or our task forces. The biggest thing is that everybody has an opinion an alcohol and drug abuse. One way or another whether it is drinking or driving, people buying from minors. We lost a college student down in Louisiana from binge drinking and over drinking. When she talks to people what she finds is everybody has a real story.
She explained more to the Council.
Ronda introduced Mary Lowery who is the Ellettsville out reach coordinator. They have a staff of 5. There was more discussion. Mary will be calling a meeting the first week in October. Mary wondered if they could use the Town Hall for their meetings. Mike Cornman said they can check the schedule out.
There was more discussion.
Mike Cornman read the following agreement;
We, as partners of the Monroe County Community Prevention Coalition, work to establish a quality prevention movement that supports effective prevention initiatives in Monroe County neighborhoods and other communities that increase the perception of risks related to alcohol, tobacco and other drug abuse; decrease the level of social approval and the prevalence of alcohol, tobacco and other drug abuse and drunk driving; and strengthen the presence of environmental protective factors to create buffers against risk factors faced by local citizens.
Ellettsville Area Partnership Agreement
I wish to become a member of the Ellettsville Partnership of the Monroe County Community Prevention Coalition.
I accept and agree to support the goals and objectives of the Monroe County Community Prevention Coalition as set out in the work plan.
I commit to attending meetings of the Coalition and working on the task force which I select.
Mike Cornman said the last time this came about he believes the Police Department signed one, right, and he knows the Fire Department signed one, and the Town Council did last time.
Mike Cornman suggest a motion that we approve the Monroe County Commission Prevention Coalition agreement with the Ellettsville area partnership agreement. Geraldine McIntyre so moved. Gina Hawkins seconded. Motion passed 5-0.
CHANGE ORDERS FOR ELLETTSVILLE WWTP FACILITY:
DISCUSS DEMOLITION OPTIONS FOR OLD SEWER PLANT:
SOIL EROSION PLAN-SOIL & WATER CONSERVATION-RUSSELL OWENS:
Russell Owens works with the Soil and Water conservation, more private a environmental firm here in Bloomington which just started up earlier here this year. Mike called him about 2 months ago and explained a situation you have here in Ellettsville, problem erosion areas.
Russell said the first site is the East side of Highway 46, between 46 and Vine Street, next to Smithville Telephone. Evidently there is a problem with the flow eroding the stream bed area. He said Mr. Earls expressed concern with the tree that is being under cut. He said the Mike has since said that Smithville Telephone is willing to take on the cost of that.
Mike Cornman said he might add that this problem was brought to his attention just a little over a year ago and after talking with different groups and people. They wanted a lot of money to fix the problems. That is why he checked out Bio Engineering. This is merely a proposal.
There was a long discussion about the coconut blanket and the possibility of getting a grant. To cut the cost down they can use the Ellettsville Street Department.
There was more discussion.
POLICE DEPARTMENT-STEVE BARTLETT:
Steve Bartlett informed the Council that Eric Chaudion is resigning, he is moving to Florida primarily due to medical reasons. His resignation is in effect October 4th. He gave the Council a letter requesting that his sick time be split between Jim Davis and Jim Ragle, if the Council will approve that.
Mike Cornman said what we will do is double check the Resolution and make sure this applies.
Mike Cornman asked Steve what he is going to do about replacing the officer?
Steve said replacement will come as we have normally done it in the past, one of the part times will fill the full time spot and we’ll open part time position, hiring someone from the Reserve.
Mike Cornman wanted to know if he had a time frame. The reason he is asking because he just wanted to point out if there could be a delay until the first of the year money would go into the cash operating balance, if you can get by with that.
Steve said that would be tough. He plans on replacing Eric the end of October, the first of November. Just as soon as they can get things in order and get it posted. One of the applicants will be in the academy at that time. They may need to coordinate around that schedule, it may be a weekend to do interviews, he doesn’t have a problem with that if the Council doesn’t.
Steve said as the Council is aware the new central dispatch which he supports is going on line hopefully in 5 months. There radio equipment is extremely inferior to this new system. He request that you allow him to use funds out of his Cumulative Capitol Development fund, commonly known as CCD to purchase a repeater and 6 new portables. At the present they have a relay out on Louden Road tower. This relay is not compatable with our system.
Steve said he has price quotes from ECS and B&L Communication. With the Councils permission or Mike’s permission, or the Ordinance 94-4. He can use the CCD Funds to purchase this type of equipment. The portables are basically what the Fire Department just purchased with one exception the Police model has a button on top. On the police side if one of the officers are in trouble they push that button and it opens their mike for approximately 30 seconds and brings them up on a computer in central dispatch that they need help. The repeater system is either the Motorola, or a Kenwood.
Mike Cornman said the Ordinance says that the Council President can declare and emergency to purchase other items out of the CCD Fund. Because of his professional title, he knows first hand the inadequacy of communications in Ellettsville and as well as the system itself no communication system in this County. He is looking forward to having combined central dispatch long over due. It needs to be done, it is going to cost us a little bit of money here and there. Now the officers will be able to communicate with somebody and they can talk back. With this new system unless there is operational error they would still be able to talk back to the combined Central dispatch system.
Steve Bartlett said with this repeater he has applied for 2 frequencies. They have not been approve by FCC, yet. There was more discussion.
Mike Cornman said based upon the infromation that Steve has provided and being that he knows first hand their equipment as well, especially their portables and the need to communicate, he will declare an emergency for you the police department to use money out of CCD to purchase them from B&L Communications, that was the better deal. Mike said the is declaring his emergency being’s it is under $25,000, we don’t have to bid it out. That is my declaration.
TOWN COUNCIL MEETING CHANGED:
The Clerk informed the Council that the next Town Council meeting of September 22nd. , needs to be changed to September 29th because she will be attending school.
Geraldine said to read you paper the Solid Waste will be having their distributing of big items out at the solid waste station, it will be in September.
Gina Hawkins made the motion to adjourn. Patrick Stoffers seconded. Motion passed 5-0.