December 27, 2000

The Ellettsville, Indiana, Town Council met in regular session at 7:30 PM, Monday, December 27, 2000. Members present were Geraldine McIntyre, President; Jerry Pittsford, Vice President; Michael Cornman, David Drake, and David Sorokoty. Geraldine McIntyre called the meeting to order. David Sorokoty led the Pledge of Allegiance. Jerry Pittsford gave the prayer.

OLD BUSINESS

Ordinance 00-26 Fixing of salaries for budget year 2001

Jerry Pittsford read Ordinance 00-26 by title only. Mike Cornman moved that Ordinance 00-26 be adopted. David Sorokoty seconded. Motion carried.

The question was asked on the method of payment for the attorney. It was explained the attorney fees were paid by contract. Mike Spencer is not a salaried employee.

NEW BUSINESS

The following employees requested unused vacation days be transferred to sick days:

Kay Neal 3 days

Jean Ramsey 2 days

Steve Bartlett 5 days

Danny Edwards 5 days

Jim Ragle 3 days

Mike Cornman questioned Steve Bartlettís ability to transfer vacation days during his leave. Sandra Hash responded by saying Mike Spencer according to Ellettsville Town Code had given an opinion that both sick days and holidays require the employee to be working to earn the benefit days. While an employee earns vacation pay as long as he has worked for the Town for more than a certain number of continuous years. Steveís is still an employee of the Town.

Jerry Pittsford moved for approval for transfer of unused vacation days being transferred to unused sick days for Kay Neal, Jean Ramsey, Steve Bartlett, Danny Joe Edwards, and Jim Ragle. David Drake seconded. Motion carried.

Resolution 21-00 Transfer of Funds

Whereas, it has been determined that more money is needed than is currently available in certain funds and appropriations:

Therefore, be it resolved that the following transfers of temporary loans are hereby authorized:

From:

Police-323

Telephone

$500.00

To:

Police-443

Radar Arms and Equipment

$500.00

From:

Police-242

Films & Batteries

$32.00

To:

Police-232

Radio Supplies

$32.00

From:

Police-109

Part-time Police

$4,000.00

To:

Police-231

Vehicle Maintenance

$4,000.00

From:

Police-313

Physicals

$1,000.00

To:

Police-231

Vehicle Maintenance

$1,000.00

From:

Police-323

Telephone

$600.00

To:

Police-324

Data Master

$600.00

From:

Police-245

Computer software/paper

$260.00

To:

Police-246

Computer Maintenance

$260.00

From:

General-343

Property and Liability

$1,171.00

To:

General-212

Official Records & Office Supplies

$1,171.00

             

From:

MVH-112

Street Employees

$1,000.00

To:

MVH-113

Street Overtime

$1,000.00

From:

Fire-353

Electric

$399.00

To:

Fire-232

Radio Repairs

$399.00

From:

Fire-352

Natural Gas

$133.00

To:

Fire-232

Radio Repairs

$133.00

From:

Fire-213

Office Supplies

$20.00

To:

Fire-232

Radio Repairs

$20.00

From:

Fire-213

Office Supplies

$20.00

To:

Fire-221

Gasoline

$20.00

From:

Fire-213

Office Supplies

$3.82

To:

Fire-223

Firefighting

$3.82

From:

Fire-322

Telephone

$11.47

To:

Fire-105

Firemen Overtime

$11.47

From

Fire-312

Training

$610.00

To:

Fire-214

Computers

$610.00

David Drake made the motion to approve Resolution 21-00. Mike Cornman seconded. Motion carried.

Encumbrances for 2000

Sandra Hash explained the encumbrance list is for purchases supervisors still need to make from the 2000 funds, but have not yet completed the transaction. The purchase order or encumbrance allows the appropriation to be carried over into 2001 for payment of the expenditures from the 2000 budget.

The Encumbrance list is as follows:

Clerk

PO 4410 Ellettsville Truck and Equipment for setting up town stone $1,113.00

PO 4814 Reliable Office Supplies for desk and computer cart $1,319.91

PO 4815 Samís Club for office supplies $ 19.88

PO 4822 Reliable Office Supplies for office supplies $ 249.44

PO 4829 Samís Club for computer/printer $1,038.00

PO 4830 Samís Club for office supplies $ 500.00

Police

PO 4680 Ray OíHerron Co., Inc. for uniforms and gear $1,193.94

PO 4684 Intoximeters for breathalyzer maintenance $ 410.00

PO 4686 Kustom Signals, Inc. for radar units $4,029.85

PO 4809 I U Dept. of Toxicology for calibration of equipment $ 460.00

PO 4810 Culley Communications for data phone $1,030.00

PO 4811 Edgewood Automotive for auto parts $ 100.00

PO 4812 Hoosier Tire for tires $ 167.50

PO 4823 Sunoco for gas $5,100.00

PO 4824 Pedigo Truck Sales for van & accessories $5,600.00

PO 4825 Samís Club for janitorial supplies $ 266.00

PO 4826 Steven R Jenkins Company for uniforms & gear $1,150.00

PO 4827 Information technologies, Inc. for software $ 260.00

PO 4828 Samís Club for dog food & supplies $ 400.00

Fire

PO 4813 E J Ebenger Sales, Inc. for bay heaters $ 345.00

PO 4818 Samís Club for cleaning supplies $ 211.00

PO 4819 R&D Computer Hardware Concepts for computer $ 956.00

PO 4820 Edgewood Automotive for tools $ 665.00

PO 4821 Uniform House for uniforms $ 962.00

There was a discussion of the pro and cons of the Ellettsville Police Departmentís need for an evidence van. The van is to be purchased by PO 4824. Ron stated it would cost an additional $4,000 to equipment the van. Mike Cornman felt that if the appropriation is adequate to purchase the van and the Council had already approved the budget it would be okay to go ahead with the purchase. If the Council agrees there was not a need for the van it should be discussed with the supervisor individually and not at a public meeting. Jerry expressed concern that the council had not agreed to purchase the van. He knows the money is there for the purchase, but it has not been discussed adequately and he is being committed on the purchase without making a decision on his own. David Sorokoty said this request is no different than any other departmentís request. When Jim Ragle asked for snow equipment or trucks and when Jim Davis requests equipment we do not hold them under such scrutiny. David went on to say he feels the Councilís job is to keep The Town of Ellettsville up and running and on an even keel so we can stay ahead of problems like this. Why should we wait for a lawsuit before something happens? Mike Cornman added that compared to the time when he was Council President the evidence room has made a 100% turn a round due to the dedication of Sergeant John Stone. This could be interpreted as a slap in the face to him and we wouldnít want to do that because he is doing such a good job. For that issue alone we should move ahead with an approval. Jerry Pittsford said if the money is there and Ron feels there is a need, and the money is budgeted to carry this out to the last degree we should carry on with it.

The discussion concluded when David Sorokoty made the motion to accept the encumbrances for the year 2000. David Drake seconded. Motion carried.

Minutes and Claims

Michael Cornman made a motion to accept minutes and claims, David Sorokoty seconded. Motion passed.

Supervisors

Jim Davis

Jim announced that Ron Vandeventer had resigned. The position has been posted at the required locations in the Town and they have advertised in both the Journal and Herald Times. January 2, 2001 is the last day to accept applications.

Geraldine McIntyre stated the Personnel Policy would be updated on the procedure for hiring new employees. The supervisor and the liaison will bring the applicants materials before the board for review before hiring.

Ron McGlocklin

Ron McGlocklin said Bloomington Ford was letting the State bid contracts out on Police cars. We have budgeted for one in 2001. The good news is the price is down. In 1999 the price was around $23,000. In 2001 the price is around $19,080. Sam Roberts is the person we deal with at Bloomington Ford with the State contract. He has sent the state bid forms and with the help of Kevin Patton, who installs the equipment for us, we have made a list of the extra items needed. The ending price is about $20,000. The car is a Crown Vic with rear wheel drive. It will replace the 1994 Caprice, which will be declared surplus and sold. Delivery will be in about 60 to 70 days. Sandy is securing the financing, which will be in two payments.

David Sorokoty

David Sorokoty has received a contract from BCAT, which he gave to Mike Spencer to review and approve. He made some changes and the final draft will soon come before the Council for approval. The contract will start in July for approximately $4,000.

Mike Cornman

Mike Cornman received some questions over the weekend concerning the Town Utilities. Mike Cornman asked Mike Farmer if Ellettsville Utilities does maintenance for Northern Richland Sewer Corporation, if they call us for an emergency do we respond? Mike Farmer answered if the individual customer calls we do not go out, but if their Association or Board Member authorizes us to go out then we will respond. Mike Cornman said people were calling the Utility number directly instead of going through the proper chain of command. They complained they were not aware they had to go through someone else. On their bill is says after hours emergencies call 876-2297. After hours and on weekends the calls come into the Fire Station and we sent our employees out on calls they didnít need to go on. Mike Cornman would like to authorize Mike Farmer to send a letter requesting Northern Richland to notify their customers of the proper chain of events or command for them to follow. It cost us money that we should not be spending. Jerry Pittsford asked if Northern Richland is refusing to pay for the call since they didnít authorize it. Mike Farmer said there is nothing set up for emergency calls. They donít really have any staff. David Drake questioned the number on Northern Richland customers who are in the Town limits and how does it affect their bills. Mike Farmer explained all the people who use more than 5200 gallons per month would enjoy a savings if they were Ellettsville Utility customers. The big advantage of Ellettsville Utilities is they all enjoy 24-hour service, an organized on call, and all the technology that goes along with service customers in todayís world. There was some discussion on how to get the information to the Northern Richland and Eastern Richland customers and how to resolve the service calls questions.

Mike Cornman asked Sandy were she stood on the Federal Excise tax refund. Sandy replied she has received the forms but due to year-end procedures has not been able to work on them yet. She requested the Sunoco annual reports from Marshall McGlocklin.

Mike Cornman said the Fire Department received probably 35 to 40 calls for Utilities on the day after Christmas, which is a Town paid holiday. This is not a traditional holiday and peoples do not realize the Utility office is closed on this day. He would like to request we send out notice of the holiday or change the holiday to Christmas Eve instead of the day after. This would be more traditional and expected by the customers. He would like for the personnel policy to be amended to change the holiday before next Christmas.

Jerry Pittsford

Jerry Pittsford and Geraldine McIntyre attended a groundbreaking service at Crane on the 20th of December for Strategic Weapons System Engineering Facility. They were very cordial to us. They lady who sent out the invitations is from Ellettsville and she expressed her appreciation for our attendance. We all need to keep Crane in mind as we discuss I-69 because the future of Monroe and surrounding counties is explicably tied to Cranes survival. Cranes survival is tired to the resolution of Interstate 69 question.

Geraldine McIntyre

Geraldine and Jerry had a meeting at 6:30 PM with the supervisors to discuss Build Indiana Grants. We need to apply for Build Indiana Fund grants before December 31, 2000. We are applying for $300,000 for streetlights on the new construction of the highway 46 one-way pair through the Town. The supervisors, Jerry and I all agreed this is what we need to use the $300,000 for. She requested the consent of the Council to proceed.

Mike Cornman made the motion to apply for the Build Indiana Funds for the streetlights on the one-way pair. David Sorokoty seconded. Motion carried.

Mike Cornman made the motion to adjourn. David Sorokoty seconded. Motion carried. Meeting dismissed at 8:32 PM

 

_____________________________
D. Geraldine McIntyre, President


_____________________________
Jerry Pittsford, Vice President


_____________________________
Mike Cornman


_____________________________
David Drake


_____________________________
David Sorokoty


Attest:


_____________________________
Sandra C. Hash, Clerk-Treasurer