April 14, 2008




The Ellettsville, Indiana, Town Council met in regular session on Monday, April 14, 2008, at the Fire Department Training and Conference Room.  Dan Swafford called the meeting to order at 7:30 p.m.  David Drake led the Pledge of Allegiance and Phillip Smith led in prayer. 


Roll Call:  Members present were Dan Swafford, President; Dianna S. Bastin, Vice-President; David Drake, Brian Mobley and Phillip Smith.  Sandra Hash, Clerk Treasurer and Mike Spencer, Attorney were also present. 


Supervisors Present:  Jim Davis, Jim Ragle, Tony Bowlen, Mike Farmer, Jeff Farmer and Frank Nierzwicki were present.  


Approval of the minutes


David Drake made a motion we approve the minutes for the Regular and Executive Meetings of March 24, 2008.   Dianna Bastin seconded.  Motion carried.


Action to Pay Accounts Payable Vouchers


Brian Mobley made a motion we pay the Accounts Payable Vouchers.  David Drake seconded.   Motion carried.




Resolution 06-08 Transfer of Funds


Sandra Hash explained the transfers are for the Planning Department. 


From:    1-2-311          Intern                           $153.60

To:         1-2-215         Office Supplies $153.60


From:    1-2-311         Intern                           $400.00

       To:        1-2-402          Office Furniture            $400.00


Phillip Smith made a motion we approve Resolution 06-08 Transfer of Funds.  Dianna Bastin seconded.  Motion carried.


Resolution 07-08 Restate Cafeteria Plan under Section 125 of the Internal Revenue Code of 1986


Sandra Hash explained the Town already has a Section 125 Plan and the person who administered the plan has since sold her company to another company called BASIC.  BASIC revised the plan with the same information.  This resolution restates the Town accepts the Cafeteria Plan Section 125 which allows the employees not to pay Federal Tax on their health insurance premiums. 


David Drake made a motion we adopt Resolution 07-08.  Dianna Bastin seconded.  Motion carried. 


Resolution 08-08 Transfer between Funds


Sandra Hash stated Resolution 03-08 transferred $3,000 from the K-9 Donation Fund to the Law Enforcement Continuing Education Fund.  After the fact, she realized State Statute dictates what can be put into the Law Enforcement Continuing Education Fund and it does not allow for donations.  Sandra would like to move the money back to the K-9 Donation Fund.  Wal-Mart has instructed, in writing, the grant can be used by the Police for training, education or equipment.  The letter is authority enough to spend the money on the exercise equipment.  The Resolution is a bookkeeping procedure.


Brian Mobley made a motion for Resolution 08-08 Transfer between Funds.  Dianna Bastin seconded.  Motion carried. 


Ordinance on First Reading


Ordinance 08-02 to Terminate Dormant Funds


Sandra Hash stated there are five funds having no activity in the last year or longer.  These were “Specialty Funds” that were set up when certain money was received.  The monies have all been expended.  The funds are:


Fall Festival Build Indiana Grant                        Ordinance 02-02

Drug Awareness

Ellettsville Downtown                            Ordinance 00-12

DARE                                                              Ordinance 98-31

Cassady Electric Retainage                               Ordinance 02-17


Dan Swafford asked about the Build Indiana Grant.  Sandra explained there are two Build Indiana grants; one was for Municipal Building, with an existing balance and the Ellettsville Downtown Grant was used for the underground utilities wiring for the street lights on Main and Temperance.  Dan asked about the DARE program.  The name of that program has been changed to “Lifeskills”. 


New Business


Richland Bean-Blossom Youth Sports request street closure for Opening Day ceremony Friday, April 25 from 5:00 p.m. until 9:00 p.m. and Saturday, April 26 from 8:00 a.m. until 5:00 p.m


Rhea Carter explained this request is made every year for the same times and streets; Park Street, Ritter and Turtleback.  Tony Bowlen and Jim Davis do not have any problems with this.  Jim Ragle will put up the barricades. 


Dianna Bastin made a motion we close Park Street from Turtleback intersection around to the curve at Dewey on April 25th and 26th.   David Drake seconded.  Motion carried. 


Supervisor Comments


Mike Farmer, Ellettsville Utilities, following the guidelines of the Town’s Personnel Policy, requested the Town Board terminate from employment with the Utilities Department, Patti Terrell, Part-time Billing Clerk. 


Dianna Bastin made a motion for termination of employment Utilities Department the employee, Patti Terrell.  David Drake seconded.  Roll call vote:  Dan Swafford – yes; Dianna Bastin – yes; David Drake – yes; Brian Mobley – yes; Phillip Smith – yes.  Motion carried 5-0. 


Jim Davis, Ellettsville Fire proposed a month ago, to add additional officer ranks to the Fire Department; one rank of Captain, three ranks of Lieutenant and one rank of Sergeant.  These positions were posted, applications received and the Board of Officers met.  Based on what was received, all qualification were met and he requested to promote Kenny Parrish to the rank of Captain at the Curry Pike Station, Rocky Sexton to the rank of Sergeant at the Curry Pike Station, Mike Stalcup and Chris Clouse to the ranks of Lieutenant at the main Station.  One shift will not have a Lieutenant, if the Board approves this.  None of the people on that shift met the longevity requirements of the Town Policy.  Traditionally, in the fire service, there is an officer on the engine when it is called out.  Dan was not at the last meeting and clarified these positions are “Title only” this year (2008) with no salary increase.  They will request the salary increases in next year’s budget. 


David Drake made a motion we approve the promotion of Kenny Parrish to Captain at Station 8; Rocky Sexton to the position of Sergeant at Station 8; Mike Stalcup and Chris Clouse to the position of Lieutenants at Station 7.  Dianna Bastin seconded.  Roll call vote:  Dan Swafford – yes; Dianna Bastin – yes; David Drake – yes; Brian Mobley – yes; Phillip Smith – yes.  Motion carried 5-0. 


Frank Nierzwicki, Director of Planning Services announced the Planning Department is in its new office space at 102 S. Park Street adjacent to the Street Department.  Frank gave his appreciation and support he received from the Street Department with all the work they did to get the office in shape.  Frank thanked Jim Ragle, Danny Stalcup, Mike Griffey, Kip Heady, Mike Richardson, Alan Fluke and Scott Bruce.  The Planning Department is open for business. 


Tony Bowlen, Ellettsville Town Marshal announced one of three new cars has arrived and the other two are expected this week.  A month ago, when Tony was promoted to Town Marshal, an opening for a full-time Deputy Marshal was posted.  Interviews and physical agility tests have been conducted.  He is requesting to promote current, part-time employee Travis Perian to the Position of Deputy Marshal.


Phillip Smith made motion that we promote Travis Perian to the full-time position.  Dianna Bastin seconded.  Roll call vote:  Dan Swafford – yes; Dianna Bastin – yes; David Drake – yes; Brian Mobley – no; Phillip Smith – yes.  Motion carried 4-1. 


Dianna Bastin reiterated this position will fill the vacancy that was created when Tony Bowlen became Town Marshal.   Sandra Hash swore in Travis Perian as Deputy Marshal of the Town of Ellettsville. 


Council Comments


Dianna Bastin stated Travis Perian started with the Police Department as a Reserve Officer, working for free and then was promoted to part-time.  He has been with the Ellettsville Police Department for seven years.  Dianna congratulated Travis and thanked him for all the work he did for free. 


Dan Swafford thanked all the Reserve Officers for all their work. 




David Drake made a motion to adjourn.  Dianna Bastin seconded.  Motion carried.  Dan Swafford adjourned the meeting at 7:52 p.m.