Roll Call: Members
present were Dennis Williamson, President; Dan Swafford, Vice-President; Dianna
Bastin, Ted Robertson and Phillip Rogers. Sandra Hash, Clerk Treasurer; Mike
Spencer, Attorney and
Supervisors Present: Jim Ragle, Bill Headley, Chuck Jacobs, Mike Farmer, Jeff Farmer and Frank Nierzwicki were present.
Approval of the minutes
Bastin made a motion to approve the minutes of the Regular Meeting
Action to Pay Accounts Payable Vouchers
Dan Swafford made a motion we pay the Accounts Payable Vouchers. Dianna Bastin seconded. Motion carried.
Sandra Hash read the proclamation in its entirety. Historic preservation is an effective tool for managing growth, revitalizing neighborhoods, fostering local pride and maintaining community character. “Making Preservation Work!” is the theme for National Preservation Month 2007, cosponsored by Ellettsville Main Street, Inc. and the National Trust for Historic Preservation. The Ellettsville Town Council hereby proclaims the entire month of May 2007 be observed as National Preservation Month. We congratulate Ellettsville Main Street, Inc for its success in facilitating the establishment of the Ellettsville Downtown Historic District; placing it on the National Register of Historic Places.
Bastin made a motion to adopt the Proclamation for National Preservation Month
Proclamation for the
Dianna Bastin read the proclamation in its entirety. The 2006-2007 Edgewood High School Mustangs
basketball team, coached by Ellettsville native and EHS graduate Jay Brown
finished the season ranked No. 1 in the state for all Indiana Class 3A
Public Hearing for the Early
Frank Nierzwicki, Planning Director of the Town of
the October 23, 2006 Town Council Meeting:
Dr. Edington missed the Plan
Commission meeting where this was discussed but added the School District is
looking forward to annexation and partnering.
It does not change the tax status.
They are working with the Town and County to apply for grants for a
connector road from
Ordinances on First
Ordinance 07-03 amending Ordinance 06-20
concerning the annexation of the Early Childhood/Lifeway Baptist/
Frank Nierzwicki explained this is the first reading of the ordinance to annex the property that was just discussed. He presented a map showing the area on the north and south side of State Road 46.
Ordinance 07-04 to adopt supplement 2007
S-4 to the Town of
Sandra Hash stated this ordinance is to accept the Supplement to our Town Code. She sent in all of last years ordinances to American Legal and they put them into code form. This ordinance is to accept them and this is done every year.
Resolution 05-07 to adopt a written fiscal plan for the Early Childhood/Lifeway Baptist/Chapel Hill Wilderness LLC
Frank Nierzwicki explained the Fiscal Plan on this annexation is the same one submitted and approved last fall.
Dianna Bastin made a motion that we adopt Resolution 05-07 to adopt a written fiscal plan for the Early Childhood/Lifeway Baptist/Chapel Hill Wilderness Annexation. Dan Swafford seconded. Motion carried.
Capitol Avenue Apartments request Final Plat
Frank Nierzwicki stated the petitioner is requesting final plat approval tabled at the last meeting.
Bastin made a motion we approve
The following discussion took place before the vote was taken
Dan Swafford stated fees and scheduling had nothing to do with the final plat. He did not have time to review the final plat because he was not on the Council last fall. Upon his review of the current fees, he found the Town is paying some of the contractor’s fees. The Town will need to look at this. Dennis Williamson thanked Rick Coppock for the break down of the fees and annual report.
Sherry Hayes, local property owner questioned compliance. During the last meeting, it was brought up the builder was in substantial compliance and what does this mean to the taxpayers? What waivers were given to this development? Frank explained “substantial” is used in the Town Code. There were eleven stipulations with the development on record. They have been working with the developer on this. It was asked from the audience “what is not in compliance?” Frank answered he could not find anything that was not in compliance. He quoted the language in the Town Code stating as the Director of Planning Services, he can sign off on the final plat.
Request for a new commercial building
next to the professional medical building on
Frank Nierzwicki presented a professional building that will be located on State Road 46 next to Ellettsville Medical Office and Southern Indiana Pediatrics. This was brought to the Town Council as a courtesy regarding commercial development in the area. The Plan Commission approved this.
Kenny Williams of KNJ Enterprises, LLC is proposing this project. The project is a three unit professional building with his Edward Jones office located there. This was approved by the Plan Commission with two contingencies; a sidewalk connecting the parking lot to State Road 46 and a landscape plan. He included the landscape plan and is requesting approval. There is no interest in the other two offices at this time.
Mike Spencer asked why this is coming before the Town Council. It is his understanding this is a legitimate use. Frank said this was information for the Council. Dennis Williamson clarified the Council does not need to make a motion or vote on this.
Agreement between the Town of
Mike Farmer, Ellettsville Utilities reviewed the information that
was sent to the Town Council members amending the original agreement between
Ellettsville Utilities and Crider & Crider.
He gave a summary of the original agreement; the Town installed a booster
Bastin made a motion that we approve the agreement between the Town of
The following discussion took place before the vote was taken
Swafford asked where the booster station is located. Mike Farmer said the booster station was
installed last fall on
Robertson asked about the date on the contract.
Sandra Hash clarified the date is supposed to be
Jeff Farmer, Ellettsville Utilities stated when the Town created a Storm Water Utility the Town asked the Utilities Department to come up with a way to bill the customers. In doing so he has found their current computer system would not work and needed more hardware and software. He has met with Dan Swafford, Dianna and Sandra. They have received bids from four different companies. The Utilities Department deals with a company called Akento and received a proposal from them also. For the Town to move forward we need to upgrade the system. The contract is for $9,500 and they would like this to be voted on tonight. Sandra explained the change over schedule and went on to say they would like this to be done the third week in May. In order to get to that point, the hardware needs to be installed. Dan Swafford is very pleased with the outcome of this contract. Jeff explained Akento is fifteen minutes away and has serviced the Wastewater Treatment Plant in the middle of the night during an emergency situation. This will take care of the Storm Water program. Jeff would like this to be approved tonight; the agreement between the Corporate Town of Ellettsville and Akento. The original paper would require the Town Council President’s signature. Mike Spencer stated this was a proposal and not a contract. Jeff agreed and said it was a standard agreement. Sandra went on to say it includes per hour costs for service calls and after hour calls. Dan Swafford read over the agreement and changes were made (rate was lowered, the service was upgraded).
While the agreement was being looked over, Jeff thanked the Board for the recognition given to the basketball team. It is noticed by the coach, staff and the kids and means a lot. Coach Brown was asked to coach the Junior All-Star team. Coach Brown and Jeff will be coaching an East West All-Star team. The Junior All-Star team will be playing in Ellettsville. Dan Swafford thanked Jeff for all his work with the team.
Dennis Williamson asked if we have a current contract with Akento. Sandra said the Sewer Plant has worked with this company without a contract. There was review and discussion about the contract. Dan Swafford reiterated this needs to be passed; the Storm Water needs to be up and running. Mike Spencer said the contract is confusing. The agreement is for service and not the purchase of anything. Dan clarified he looked over the computer equipment and not the Terms and Conditions. Mike Spencer questioned different parts of the contract. Jeff clarified the process is to update our computer system. Mike Spencer went on to say the contract is for buying product, labor and service. Jeff explained the equipment is listed on the front page with installation charges. There was some more discussion and a decision was made to table this until the next meeting.
Sherry Hayes asked what controls are being instituted so major purchases can not be made without majority Board approval. What goals have been set as a Board to accomplish? She suggested the budget be tied to goals. Each department head should submit budget requests that are tied to goals to be accomplished. By setting goals each year, the Town can track accomplishments, organize multi-year projects and produce a visible work product to show taxpayers.
Sandra Hash announced she will be on vacation starting April 30 for two weeks. Amber will be in the office.
Dennis Williamson stated next week is National Prayer Week.
Dianna Bastin made a motion we adjourn. Phillip Rogers seconded. Motion carried. Dennis Williamson adjourned the meeting at