April 28, 2003




The Ellettsville, Indiana, Town Council met in special work session at 6:30 PM, Monday, April 28th, 2003 at the Town Hall prior to the regular Council Meeting.  David Sorokoty called the meeting to order.  


Topic of Discussion:  Police Station


David Sorokoty opened the session by asking how long it would take to get the Capital Funds Project information compiled from H.J. Umbaugh and if Ron McGlocklin had spoken with anyone about his building needs.  He also requested Ron speak to Mike and Jeff Farmer about the Police Station, since the Utilities Department was also considering building a new facility and suggested the possibility of building both buildings at the same time to save money. 


Sandra Hash said the Funds Project was estimated to take 30 to 90 days.  She also informed everyone that the Police Department still has approximately $24,000 left from the insurance reimbursement money they received for the flood damage.  She commented that she thought the current office location was very convenient because it is close to the Post Office and The Journal.


Ron McGlocklin said he had spoken with a couple of contractors, but had not discussed specifics and he has already spoken with Mike Farmer and Mike agrees there is a possibility of building at the same time. 


Jeff Farmer stated he and Mike had discussed the possibility of having one central office building with the Police wing on one side and the Utilities wing on the other side, adding that the Police definitely need to be secure from the general public.  There could also be a meeting room that would be shared between the departments.  He said there are other issues that need to be resolved, including what would be done with Town Hall.  He also asked if anyone would object to losing Town Hall.  If they decide to build a new building, they’ve considered the facility housing the Office employees, the Labor crew and equipment because the Utilities would be more productive if the entire operation was located in the same area, but added that if the Office can’t or no one wants to move it to the Matthews Drive building, then they may not build after all.


Geraldine McIntyre said she feels if the Town Hall offices were moved, then downtown would be gone except for the Post Office.  She objects to losing the Town Hall.  She suggested making the entire downstairs area the Utilities Office, utilizing the current meeting room space, so the office employees wouldn’t be cramped together, which would eliminate the need to relocate.  She also added that the Main Street group has been working very hard to revitalize the Ellettsville’s downtown area and thought it would be a shame to contradict their efforts by moving the Town Hall.


David Sorokoty also objected to losing the Town Hall and agreed with Geraldine, stating that to have the Town Hall downtown forces citizens to come downtown by giving them a reason to stop and this helps keep the downtown alive.  He asked Ron and Jeff what their direction was on their plans for new buildings and he wanted to know if they would have a sketch or any specifications while waiting to hear from H.J. Umbaugh.  He asked Jeff if the Utilities would remain with the Street Department if they don’t build.


Lisa Creech suggested if the Utilities Office did move, then maybe the Clerk’s Office could remain in the Town Hall and possibly have the downstairs as a site for other utilities such as Vectren.


Rick Coppock suggested they should have an idea of building specifications and expenses because H.J. Umbaugh will need some idea to get a cost projection while working on the Capital Funds Project.  If the Utilities decide to build, they may consider building a structure similar to the Street Department’s if they just house the labor crew and equipment.


Jeff Farmer said their main goal is to change the working conditions of the Office staff and that nothing was definite as far as building a new facility for all or part of the Utilities Department operations. 





David Sorokoty suggested setting up a time frame so everyone works on the same schedule to keep this project moving forward. 


Mike Farmer stated that they should forget about what to do with Town Hall for now to prevent any problems it may cause to the downtown area and the Police could move ahead with building a secure facility and maybe that they could add a meeting room area for Town Council and other meetings.  This would allow for the renovation of the current Utilities Office, which would give them time to decide what to do about the Utilities Office and the Clerk’s Office.  In his opinion, he didn’t really want to start a building project until the INDOT project was finished.  He added that Rick, Jeff and himself should discuss what they really want to do and how much money they have to spend to see if building would even be feasible.  They will compile a report and have it for the next meeting.


Sandra Hash inquired about whether or not Town Hall would have to be brought into compliance for handicap accessibility if we renovate.  The Clerk’s Office door is too narrow and there are stairs to the Office.  She wanted to know if we would have to put in an elevator.  She said she was told the doorbell was just a temporary fix.  The general consensus was no, the building itself was handicap accessible.


David Sorokoty said they would give the Utilities and Police another month to get more details together and meet again before the Council Meeting on May 27 at 6:30 p.m. to discuss this issue further. 


David Drake questioned what would be accomplished in a month, because there have already been several meetings prior to this one with a similar outcome and not much progress has been achieved on this project.  He said if the council just intends on building a Police Station, it wasn’t really necessary to wait on the entire in-depth report from H.J. Umbaugh, because $164,000.00 is currently available.


Sandra Hash said it would help H.J. Umbaugh compile the report if they had hard figures to work with.  If the Town does a bond issue, H.J. Umbaugh offers a debt service that would be outside our tax levy so the bond would go directly as a new tax to the taxpayer.


Jim Davis commented that if the Town bonds, the bond should include the new Fire Station, so all of the Town’s needs at met at once.


Meeting adjourned at 6:57 p. m.



The Ellettsville, Indiana, Town Council met in regular session at 7:30 PM, Monday, April 28, 2003 at the Town Hall.  David Sorokoty called the meeting to order and led in prayer.  David Drake led in the Pledge of Allegiance. 


Roll Call


David Sorokoty asked for roll call of the Council Members.  Members present were David Sorokoty, President; David Drake, Vice-President; Lisa Combs-Creech and Geraldine McIntyre.  Also present were Sandra Hash, Clerk-Treasurer, Mike Spencer, Attorney and Rick Coppock, Engineer Consultant and MS4 Operator.  Ray Freetage was absent.


Supervisors Present:  Jim Davis, Jim Ragle, Ron McGlocklin, Mike Farmer and Jeff Farmer.


Approval of Minutes of the regular meeting on April 14th, 2003


David Drake moved to approve the April 14th minutes and Geraldine McIntyre seconded.  Motion carried.


Action to pay Accounts Payable Vouchers


Geraldine McIntyre moved to approve the accounts payable vouchers. Lisa Creech seconded.  Motion carried.





Ordinances on First Reading


Ordinance 03-08 to Amend chapter 255 of the Ellettsville Town Code concerning Election Day


Lisa Creech read the ordinance in its entirety and moved that Ordinance 03-08 be submitted for first reading.  Geraldine McIntyre seconded.  Motion carried.  Lisa Creech moved to adopt Ordinance 03-08 on the same day as introduced.  David Drake seconded.  Motion carried.  Lisa Creech moved to adopt Ordinance 03-08.  Geraldine McIntyre seconded.  Motion carried.


Ordinances on Second Reading


Ordinance 03-06 to amend the Zone Maps – 702 W. Main Street (Grover Brashear’s property)


David Drake read and explained that the Plan Commission has already approved Ordinance 03-06, which changes the zoning from R-1 to C-3 for lots 6 and 7.    Mr. Fred Gregory, legal guardian for Mr. Grover Brashear reiterated that Mr. Brashear is a patient at R.B.B. Health Care Center and that selling the property will help pay for his care.  Mr. Gregory stated the best use for the property would be commercial, instead of residential and requested this ordinance and the next ordinance both be approved.  David Drake made a motion to adopt Ordinance 03-06 to amend the zone maps for 702 W. Main Street.  Lisa Creech seconded.  Motion carried.


Ordinance 03-07 to amend the Zone Maps – 720 W. Main Street (Shaunie Jaco’s property)


David Drake read and explained the ordinance changes the zoning from R-1 to C-3 and said that the Plan Commission has already approved the ordinance.  Ron Fletcher of ReMax Real Estate, representing Mr. Brashear and Ms. Jaco, agreed that the zoning needed changed and concurred with Mr. Gregory’s statement that the properties would be best suited as commercial, and it was a good idea to zone both properties simultaneously, increasing business opportunities.  He asked about curb cuts for drive access and Rick Coppock referred him to INDOT.  Geraldine McIntyre moved to approve Ordinance 03-07 to amend the zone map for 720 W. Main Street.  David Drake seconded.  Motion carried.


Old Business


Alleyway at old Elementary School Site – Robinson Construction


Robinson Construction wants to reopen the 14’ alley from Temperance to Ritter Streets.  David Sorokoty said he thought it would be a good idea to open the alley which would enhance the project to have another access to the site.  David Drake said another access would be nice, but he isn’t sure if it’s a good idea to start building roads for private developers with Town’s limited funds, but doesn’t care if the Town helps Robinson.  Lisa Creech said she thinks the Ball State project can jointly, with the Town, pursue getting a redevelopment grant. No one was present from Robinson to speak, so no further action was taken tonight.


New Business

Sewer Capacity letter – Arbors at Woodgate Phase 4


Rick Coppock explained this is the last phase of this subdivision, containing 85 lots.  This is part of the IDEM capacity agreement with Woodgate, Eastern-Richland and the Town.  There would be approximately 26,350 gallons per day.  Geraldine McIntyre moved to allow a certification letter for Arbors at Woodgate Phase 4.  David Drake seconded.  Motion carried.




David Sorokoty announced that two of the Council Meetings will be held at off-site locations:  May 12, 2003 at Ivy Tech State College and June 9, 2003 at Edgewood Intermediate School both starting at 7:30 p.m. 


Privilege of the Floor



Mike and Jeff Farmer recognized Brian Miller and Tom Cornman, each for 5 years of service by awarding them with a coat for their dedication and service.  For every 5 years of service, the employee receives a star patch to add to their coat.   


Georg Anne Snyder (108 W. Ritter Street) presented the Council with a petition from the neighbors on her street for a 4-way stop at the intersection of First and Ritter Streets.  She requested the Police Department watch the area because people speed and this is a bad spot for accidents.  It was bad before the road construction downtown, but has gotten worse since the road construction started.  She asked why the paper suggested this particular route to travel to school.  She inquired if speed bumps could be added to slow down traffic. 


Lisa Creech said she uses Ritter to travel to the school and agreed that people run that stop sign.  She thought the Town should consider making that a 4-way stop and have the police patrol, possibly even ticketing people to make them slow down at that intersection.


Geraldine McIntyre sympathized with Ms. Snyder saying traffic had gotten worse in her addition Ridge Springs, as well.


David Sorokoty said everybody in Town has had their share of traffic problems.  He met with INDOT today asking for input in changing some of the Town roads to one way and they are willing to review our roads and help choose some possible streets to make one way.  The Police Department doesn’t have the manpower to have an officer sit and watch those streets.  He didn’t think the traffic would slow down a whole lot until the road construction is completed, which is scheduled to be in November.  He assured her the Council would look into the situation and would do what they could. 


Georg Anne Snyder stated if the Town makes some of the streets one way, sidewalks would be nice in her area.   She inquired as to what the Police do if they aren’t available to patrol this area because in the six years she’s lived here she has had several items stolen, but nothing had been done.  No Police Officer has ever come to her home to do a written report on the stolen property. 


Elaine Strom, lives on the corner of First and Ritter and agreed with her neighbor Georg Anne completely, saying that people drive the same, they don’t care whether there are kids or pedestrians present or not.


Darlyne Sowder said businesses are suffering because of the road construction, also.


Ron McGlocklin stated the Police Department would try to patrol the area but he doesn’t have the manpower to have an officer watch that area for 3-4 hours a day. 


He suggested an engineer look at the intersection, possibly cutting down the bank because visibility is not very good.


Jim Ragle commented when they close Hartstraight road it will eliminate the traffic problem.


Supervisor’s Comments


Jim Davis presented a letter of recommendation to bring Mike Stalcup’s salary up to full pay for a second-class fireman.  Geraldine McIntyre made a motion to allow Mike Stalcup to be moved up to second-class pay.  David Drake seconded.  Motion carried.


Ron McGlocklin announced the Police Department would be accepting sealed bids from May 1st through May 30th until 5:00 p. m. for their 1994 Chevy Caprice vehicle.  The bids will be opened on June 9th, 2003.  The other vehicle was picked up by the Spencer Police Department; they are having it checked prior to possibly purchasing it.  If they decide not to purchase it, then it will be advertised as well for sealed bids.  He also informed the Council that part-time Police Officer Craig Davis will be going to active duty for the United States Army starting June 1st for a year and they will need to hire a part-time officer to fill his position. 






Sandra Hash informed the Council that the copier in the Clerk’s Office is in need of a part that is no longer available.  The copier is 13 years old.  The Town purchased it used.  She would like to purchase a new copier.  Jim Gordon has submitted a proposal.  She will also request a proposal from Maxwells.  She would like the approval from the Council to purchase a new machine.  A portion of the cost is covered by the current appropriations, but an additional appropriation will be required for full payment.  It will cost around $4,000 for a new machine. 


David Sorokoty said he didn’t have a problem with Sandra purchasing a new copier.


Darlyne Sowder said that it is becoming a big problem with bicycles using the skate park.  The Town even has an ordinance about bikes in the skate park and suggested they determine how to enforce it.  It is listed in the rules that the Park can be closed down if the rules are not followed, but she prefers to enforce the ordinance rather than close the Park.  She suggested involved parents come to the next Parks Board Meeting.


She was pleased to announce that the multi-purpose building for restrooms and a storage area has been started. 


Lisa Creech suggested giving warnings the first time and giving a fine for the second offense.  She also suggested having the IU cadets program have cadet’s watch the First and Ritter street corner and the Skate Park to give the cadet’s experience and assist the Town with our problems which would be an inexpensive temporary fix.


Karla Frownfelter wanted to inform the council that the Animal Control Board meets Monday, May 5th, 2003.


David Sorokoty thanked the Utilities for a quick repair to the broken water main that another contractor broke.


He also stated that he spoke with Jeana Kapczynski about the Hilly Hundred and they discussed the Town showing the movie “Breaking Away” at the baseball Park.  They talked about making maps for cyclists to give directions to the different businesses in Town to purchase their needed items.


He informed everyone that he realizes there are increased traffic problems because of the construction, but encouraged everyone to patronize Ellettsville businesses.


The Baseball Little League will be having their Jamboree and would like to close down Park Street on Saturday, May 3rd, 2003 for the games.  The Council agreed and gave permission to close Park Street. 




David Sorokoty asked for a motion to adjourn.  Geraldine McIntyre moved to adjourn.  Lisa Creech seconded, motion carried.  The meeting was adjourned at 8:39 p. m.





_____________________________                       __________________________

David Sorokoty, President                                         David Drake, Vice President




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Lisa Combs-Creech                                                  Ray Freetage




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Geraldine McIntyre                                                    Sandra C. Hash, Clerk-Treasurer