Park and Recreation Board


The Ellettsville Parks and Recreation Board met on Monday, April 7th, 2003 at the Ellettsville Town Hall. Members present were Darlyne Sowder - President, Edwin Macatangay - Vice President, L.D. Axsom, Denise Knell and Jeff Frownfelter - Secretary.

Other people present during the meeting included Dave Sorokoty, Town Council President and Rob Hunter.


Darlyne Sowder called the meeting to order at 7:04 PM , Edwin Macatangay seconded the start of the meeting.



Edwin Macatangay motioned to accept the minutes from the March 2003 Meeting, LD Axsom seconded the motion to accept. Motion carried 5 - 0.


Floor Open for Public Comment No Public comment.


Old Business

5-Year Master Plan;

A brief discussion of the Charrette that was held by the Ball State group. Denise, Jeff and Darlyne attended and provided some input to the staff of Ball State students. Darlyne presented a synopsis of the process and results. There was not a focus on the 5-year master plan of the park systems but rather a general approach to the town planning, especially Main Street and the downtown area. Of particular interest, there was no mention of the Wishing Well Nature Park. All who attended expressed some concern over the upcoming questionnaire to be presented to the town. The Parks Board members want to make sure that there is a fair and unbiased assessment of the needs of the town concerning the parks facilities and general areas of recreation. Survey questions need to be non-leading and non-suggestive in tone and content.


Skate Park

Rest room plans have not been  presented as of the meeting on  April 7th. Without plans or a cost estimate, the Parks Board can not move to make a decision. The board is expecting plans and costs in the near future from Jim Ragle.


Other discussion of the Skate Park centered around two points--insurance and safety. The insurance for the Skate Park is due to expire at the end of the month.   ISU/The May Agency is requesting a waiver be signed by all users of the Skate Park. This waiver will be a requirement and insurance would be pending on these waivers according to the insurance company. There was some discussion of whether the waivers were actually needed and how those could even be distributed among the users.

The second issue is the state of safety concerning the equipment of the Skate Park. There were some concerns of the durability and general state of disrepair of the ramps and other pieces of equipment in the Skate park.  Denise Knell  made a motion to close the Skate Park until the safety and insurance issues could be resolved. No schedule or deadlines to resolve the issues accompanied the closure proposal. The status of the equipment could not be provided during the meeting in any documented format.  

Edwin Macatangay seconded the motion to temporarily close the Skate Park and the motion was approved 4 to 1 with Jeff Frownfelter voting no.  Skate  Park was closed officially until the safety and insurance matters could be resolved.


Other issues involved who is policing and enforcing the posted rules of the Skate Park. Several members of the board have witnessed users not wearing safety equipment. Officers have been called concerning minor disturbances. Bicycles have been noted in the Skate Park, which is specificallly against the rules. The Skate Park cannot remain closed when there is a plan in place to use grant money to build nearby bathrooms.


Wishing Well Nature Park

Mulch and Parking were the main topics for the Wishing Well Nature Park. The school program is in need of more mulch for the path from the school to the Wishing Well Nature Park. Several loads have been dumped for the path and at this time no more can be dumped because of the grass seeding that has taken place. Edwin has been in touch with Jim Rubush and Jim Ragle concerning the mulch.


The easement for access to the Wishing Well Nature  Park path is in the works and all but complete. The legal issues are being worked out and should be resolved very soon. There will be parking just off of Sycamore Street for the Wishing Well Nature Park.  Parking can occur in the grass until further improvements can be attained. The Parks Board will look to the town, and specifically the Street Department,  for the improvements.


Monroe County Parks Department is still working on obtaining the grant to create the two mile trail linking the Wishing Well Nature Park to  Monroe County's Flatwoods  Park.


Memorial Park

The Boy Scouts have begun working on the park beautification. Money in the amount of $500.00 was received from the VFW of the community with another $200.00 funded through a township fund. The Town Street Department will provide a truck to haul away the debris left over from the cleanup. The Boy Scouts are expected to finish by early- to mid-May, certainly in time for the Memorial Day  service.



Town Council President Dave Sorokoty answered a few questions concerning the budget in relation to the handout from Sandy Hash, Clerk-Treasurer of Ellettsville. There is still some question concerning the amount in the account for the Parks Board. Dave Sorokoty confirmed that the Parks Board does control the money assigned to the Parks Board.  Other questions concerned the meaning and amount of encumbered funds and what happens to monies not spent during the year. On a side note, the monies set aside and used for the five-year master plan did not show up on the budget sheet handed out April 7th. Sandy Hash has been asked to attend the next meeting of the Parks Board.


New Business

There was no new business this month.


The meeting was moved to adjourn by Edwin Macatangay and seconded by Jeff Frownfelter. All members voted to adjourn; meeting adjourned at 8:35 PM.


______________________________            ___________________________    


Darlyne Sowder - President                              Edwin Macatangay - Vice President



______________________________            _____________________________


L.D. Axsom - Member                         Jeff Frownfelter - Secretary





Denise Knell - Member






Addendum to Meeting minutes;

Additional meeting concerning the Skate Park and all facilities concerning the park.


The meeting was held April 14th 2003.

Meeting was called to order at 6:11 PM by Darlyne Sowder. Members present were Darlyne Sowder - President, Edwin Macatangay - Vice President, L.D. Axsom, Denise Knell and Jeff Frownfelter - Secretary.

Other people present during the meeting included Jim Ragle, Street Commissioner of the Ellettsville Street Department. Topics under discussion were the new Bathroom facility, Insurance for the park, and safety of the Skate Park equipment.


New bathrooms

The location of the new bathroom facility is to be south of the Skate Park approximately 50 ft and generally centered to the west of the current gravel parking lot. All materials for the walls and floor will be concrete and block. Wood framing of the roof and a corregated roofing material will finish the main building materials. The storage area of the facility will be secured with limited access. Power and sewage had already been discussed by Jim Ragle and the Robertsons will probably be used for the main construction. There will be two stools and a sink on each side. With plumbing included, the entire cost should amount to about $15,000. A motion to build the Skate Park bathroms facility was presented by L.D. Axsom and seconded by Jeff Frownfelter. The motion carried 5 to 0 in favor.


Safety of the Skate Park equipment.

Jim Ragle volunteered the Street Department to make repairs to the facility. The repairs are to include some angle iron to the edge of the ramps and, if necessary, new boards. Denise Knell motioned to approve the repairs and Edwin Macatangay seconded the motion.  The motion carried 5 to 0 in favor of the repairs.



The insurance company confirmed that it was not necessary to obtain  a waiver  from the users of the Skate Park. A payment of $2025.00 per year was required to continue insurance. Jeff Frownfelter motioned to approve the funds and that motion was seconded by Denise Knell.  The motion to approve the funds was carried 5 to 0 in favor.


Edwin Macatangay motioned to adjourn the meeting since all outstanding issues concerning the Skate Park and bathroom facilities was concluded. Denise Knell seconded the motion and the meeting was adjourned with a vote of 5 to 0 in favor.



______________________________            ___________________________    


Darlyne Sowder - President                              Edwin Macatangay - Vice President



______________________________            _____________________________


L.D. Axsom - Member                         Jeff Frownfelter - Secretary




Denise Knell - Member