April 9, 2012






The Ellettsville, Indiana, Town Council met for a Regular Meeting on Monday, April 9, 2012, at the Fire Department Training and Conference Room.  Scott Oldham called the meeting to order at 7:00 p.m.  David Drake led the Pledge of Allegiance followed with a prayer by Phillip Smith. 


Roll Call:  Members present were Scott Oldham, President; Dan Swafford, Vice President; David Drake and Phillip Smith.  Dianna Bastin was absent.  Sandra Hash, Clerk Treasurer, Darla Brown, Town Attorney, and Rick Coppock, Bynum Fanyo and Associates, Town Engineer, were also present.  


Supervisors Present were: Jim Davis, Jay Humphrey, Connie Griffin, Mike Farmer and Jeff Farmer.


Approval of Minutes


Scott Oldham entertained a motion for the approval of the minutes for the regular meeting on March 26, 2012.  Phillip Smith so moved.  David Drake seconded.  Motion carried.


Accounts Payable Vouchers


Scott Oldham entertained a motion for action to pay Accounts Payable Vouchers.  Dan Swafford so moved.  David Drake seconded.  Motion carried.


Clerk – Treasurer’s Report

March 2012 Fund Balances

































 2012 Balance


Beginning Bal.






 Ending Bal.














$ 462,248.72


$  256,075.76


$   44,614.38


$ 171,739.09


$ 128,951.05














$   50,830.82


$    21,809.15


$   14,179.30


$   35,213.36


$        775.09












 Water O&M

$ 199,135.80


$  202,582.93


$ 133,192.73


$ 130,396.24


$ 205,379.42












 Waste Water    O&M

$ 190,643.47


$  221,519.56


$ 156,083.66


$  163,637.30


 $  $ 213,965.92


Ordinances on First Reading


Ordinance 2012-09 to Amend Various Sections of Chapter 152 of the Ellettsville Town Code Concerning Planning and Zoning; Planned Unit Developments


Connie Griffin, Director of Planning – The Plan Commission has been working on the Planned Unit Development code for approximately three months.  They had an additional suggestion at the last meeting and have decided to have the Town Attorney review it.  It will return to Plan Commission next month and then come before the Town Council. 


New Business


Pioneer Days, Thursday, May 24, 2012, from 7:30 a.m. to 3:00 p.m., Request for Vine Street Closure between Memorial Park and the Log Cabin – Diana Johnson


Diana Johnson – She is a retired second grade teacher from Richland Bean-Blossom Community School Corporation (“RBBCSC”).  Last year they submitted a plan for the second grade Pioneer Day.  It was for all the second grade school children in RBBCSC and was a huge success.  She explained the activities they provided for the students.  This year, they are once again requesting that the Town close off Vine Street in front of the log cabin and the alley between the log cabin and Mr. Kerr’s law office. 


David Drake made a motion to allow Vine Street to be closed between Memorial Park and the log cabin on May 24, 2012, from 7:00 a.m. to 4:00 p.m. for Pioneer Days. 


Phillip Smith seconded.  Roll Call Vote:  Scott Oldham – yes; Dan Swafford – yes; David Drake – yes and Phillip Smith – yes.  Motion carried 4-0.



Supervisor Comments


Fire Chief Jim Davis – Requested the transfer of six volunteer firefighters to part-time status.  They have been having trouble filling shifts because of a lack of people and their available hours.  In the last few years, they have lost six part-time firefighters.  Two were transferred to full time positions, two took full time jobs at other locations and two went to higher paying part-time jobs.  Volunteers go through the same process as paid employees to come on the department.  There are normally 22 to 24 people on the part-time roster and they’re now down to 18.  He requested the following people be transferred from volunteer to part-time status:  Mike Davis, Matt Davis, Tony Mullis, Stephen Medley, Trampass Prather and Rayman Warthan.   Dan Swafford clarified that the money is in the budget for the additional part-time employees.  Chief Davis confirmed that is correct.  Mr. Swafford asked if all full time positions are filled.  Chief Davis responded they are all filled.  The hours haven’t changed.  They’re still covering 20,016 hours a year. 


David Drake made a motion to transfer the following people to part-time employee status from volunteer firefighter status:  Mike Davis, Matt Davis, Tony Mullis, Stephen Medley, Trampass Prather and Rayman Warthan.  Dan Swafford seconded.  Roll Call Vote:  Scott Oldham – yes; Dan Swafford – yes; David Drake – yes and Phillip Smith – yes.  Motion carried 4-0.


Council Comments


Dan Swafford – Bulky item days are April 13 – 14, 2012, at the Fair Grounds.  Flyers are available in the Clerk-Treasurer’s office.


Sandra Hash – The state made a miscalculation on the County Option Income Tax.  Ellettsville should receive approximately $85,000 additional tax.


Privilege of the Floor


Barry Mobley – Owns Kenny’s Travern and the parking lot adjacent to it by S.R. 46 west.  They share the parking lot with employees of the Town.  There is a building in the parking lot a stone carver has been using.  The building sets on a handicap parking area.  The gentleman’s truck is parked there 24/7 and some other vehicles are parked there as well.  His customers are aging and he is concerned with their safety.  The building was to be there for one year but it has been six to seven years.  The handicap space is his main concern.  Scott Oldham asked if the building sits on his property.  Mr. Mobley replied it does not. 


Dan Swafford – Asked Sandra Hash if she could recall when the Town Council spoke with the gentleman doing the stone carving and did they give him a one year time limit.  Ms. Hash replied she will have to research the minutes.  The gentleman did come before the Town Council and showed pictures of his carvings.   Phillip Smith recalled the gentleman requested a lamp post be removed and part of the street blocked off to put up the statues but he can’t recall if it was before Town Council or the Plan Commission.  Scott Oldham asked Ms. Hash to research it and find out when he was given permission to put up the building.  Mr. Mobley commented the parking gets out of hand.  Mr. Oldham advised they’ll research this and get back to him.




David Drake made a motion to adjourn.  Phillip Smith seconded.  Motion carried.  Scott Oldham adjourned the meeting at 7:24 p.m.