August 10, 2009




The Ellettsville, Indiana, Town Council met for a Regular Meeting on Monday, August 10, 2009, at the Fire Department Training and Conference Room.  Dianna Bastin called the meeting to order at 7:30 p.m. with the Pledge of Allegiance and Sandra Hash led in prayer. 


Roll Call:  Members present were Dianna Bastin, President; David Drake, Vice-President; Scott Oldham and Dan Swafford.  Sandra Hash, Clerk-Treasurer; Mike Spencer, Town Attorney and Rick Coppock, Town Engineer were present.  Phillip Smith was absent.


Supervisors Present:  Jim Davis, Jim Ragle and Mike Farmer were present.


Approval of Minutes


Dianna Bastin entertained a motion for the approval of the minutes for the Regular Meeting July 27, 2009 and the Special Session August 4, 2009.   Scott Oldham so moved.   Dan Swafford seconded.  Motion carried.


Accounts Payable Vouchers


Dianna Bastin entertained a motion to pay Accounts Payable Vouchers.  David Drake so moved.  Scott Oldham seconded.  Motion carried.




Resolution 18-09 Transfer of Funds


Sandra Hash explained the Planning Department would like to move $600 from 1-2-330 Printing to 1-2-215 Office Supplies.


David Drake made a motion we adopt Resolution 18-09.  Scott Oldham seconded.  Roll call vote:  Dianna Bastin – yes; David Drake – yes; Scott Oldham – yes; Phillip Smith – absent; Dan Swafford – yes.  Motion carried 4-0.


Ordinance on First Reading


Ordinance 09-16 to amend various section of Chapter 33 of the Ellettsville Town Code concerning Red Flag Policy (Identity Theft Prevention Program)


Sandra Hash presented the policy to the Town Council members at the last meeting.  Mike Spencer put the policy into ordinance form.  Sandra explained this ordinance covers the identity theft prevention for utility customers and also computer safety issues.  There was a sentence changed from the policy presented at the last meeting; it will now say “when opening a new water or waste water account the customer must apply in person, furnish photo identification and proof of ownership or rental agreement”. 


Ordinance on Second Reading


Ordinance 09-18 concerning the annexation of adjacent and contiguous territory known as the Blackwell Annexation 2-2009, 7490 West State Road 46


David Drake made a motion we adopt Ordinance 09-18.  Scott Oldham seconded.  Roll call vote:  Dianna Bastin – yes; David Drake – yes; Scott Oldham – yes; Phillip Smith – absent; Dan Swafford – yes.  Motion carried 4-0.


Mike Spencer reviewed a State License form, sent to Mr. and Mrs. Blackwell from the County, needing Dianna Bastin’s signature.


Supervisor Comments


Jim Ragle, Ellettsville Street Department publicly thanked Mike and Jeff Farmer and the Utilities Department for helping the Street Department with all the brush.  Their help was appreciated.  Dan Swafford thanked both departments. 


Dianna Bastin thanked Duke Energy, Pike Electric, Comcast and Smithville Telephone.


Sandra Hash read a Plan Commission recommendation.  On Thursday, August 6, 2009 at the Plan Commission meeting, the commissioners were updated on concerns expressed by Stephen C. Smith (AICP, Manager, Long-Range Transportation Planning Section of INDOT) about the I-69 grant status.  The Plan Commission discussed concerns and passed a motion to take the deficient contractually aspects of the I-69 grant to Town Council with the suggestion of hiring consultants to complete the grant, as not to lose the grant funding or be at risk to have to pay back over $14,000 in expenditures.  Connie Griffin prepared a status report (to the best of her ability of her findings through emails, hard copy files and documents). 


David Drake asked how these things became deficient.  Sandra explained “we were past due on a quarterly report”.  David Drake verified the Town Planner was supposed to handle reports. 


Council Comments


Bulky Item Drop Off Day


Dianna Bastin announced Bulky Item Drop Off Days will be Friday, August 28th and August 29th from 8 a.m. until 4 p.m. at the Monroe County Fairgrounds Gate 3 off of Airport Road.


Dianna Bastin added the Fire Department to her list of people to thank. 




Dianna Bastin entertained a motion we adjourn.  Dan Swafford so moved.  Scott Oldham seconded.  Motion carried.  Dianna Bastin adjourned the meeting at 7:44 p.m.