December 31, 2008



The Ellettsville, Indiana, Town Council met in a Special Session on Wednesday, December 31, 2008, at the Fire Department Training and Conference Room.  Dan Swafford called the meeting to order at 4:30 p.m. 


Roll Call:  Members present were Dan Swafford, President; Dianna Bastin, Vice-President; and Scott Oldham.  Sandra Hash, Clerk-Treasurer was also present.  David Drake and Phillip Smith were absent.


Supervisors Present:   Tony Bowlen, Jay Humphrey and Mike Cornman were present.


Action to Pay Accounts Payable Vouchers


Dianna Bastin made a motion to approve the Accounts Payable Vouchers.  Scott Oldham seconded.  Motion carried. 




Resolution 21-08 Temporary Loan


Sandra Hash explained the General Fund again is low on cash.  Sandra is requesting a temporary loan for $80,000 from the Ellettsville Government Center Fund to the General Fund.  When the Town receives a tax payout, the money will be transferred back to the Ellettsville Government Center Fund.  The Auditors office did not have the settlement checks available before the end of the year.


Scott Oldham made a motion to adopt Resolution 24-08.  Dianna Bastin seconded.   Motion carried 3-0. 


Sandra also presented the following appropriation balances as of 12-31-08:







 27th payroll

Final Balance

Town Administrative


 $    60,024.17


 $  2,241.45


 $    57,782.72




 $     3,294.05


 $  2,537.17


 $        756.88



 $     1,211.06


 $     600.44


 $        610.62




 $    38,049.19




 $    11,827.79




 $    49,614.64




 $    34,689.41


General Fund Total

 $  152,193.11




 $  105,667.42












 $    28,533.48


 $  9,905.88


 $    18,627.60




 $    10,790.51


 $     365.38


 $    10,425.13

Local Roads and Streets

 $    10,998.07





Cum Capital Improvements

 $    11,981.91





Cum Building and Equipment

 $     7,037.42





Cum Capital Development

 $     3,503.58






Council Comment


Scott Oldham requested that a definition be added to the Ellettsville Town Code for the term “Town Business”. He feels it should mean anything authorized by the Town Council or Supervisors.


Ellettsville Town Code 36.136 (D) (6) Vehicles owned by the town shall be used for town business only.  All town employees are prohibited from using town vehicles for personal use.  Only those employees assigned take-home vehicles by the Town Council are authorized to use town vehicles for commuting purposes.  In such cases, incidental non- business stops (such as stopping for lunch between two town business stops) are permissible.


There was a discussion concerning the Police taking Ellettsville patrol cars when they direct traffic for Indiana University Ball Games.   


Dianna said that Marshal Bowlen had informed the Council that both the Reserves and the Fulltime Officers would be assisting with directing the traffic at the Ball Games and no one objected at the time. 


Dan stated he had consulted with the attorney and it was against Ellettsville Town Code for the Officers to use their patrol cars at the IU Games. 


Dianna felt it was beneficial for the officer to have the car with him in case they needed to respond to an emergency in Ellettsville.  It would slow the response time if the officer had to drive his personal car home to pick up the patrol car before responding to the call.


Jay Humphrey said the Police Department has received good feed back for the assistance at the Ball Games; they appreciate the help from Ellettsville.  Indiana University also offers free training for the Police Department.


Scott Oldham reiterated he would like the term “town business” defined.




Dianna Bastin entertained a motion that we adjourn.  Scott Oldham seconded.  Motion carried.  Dan Swafford adjourned the meeting at 5:13 p.m.