February 10, 2003




The Ellettsville, Indiana, Town Council met in regular session at 7:30 PM, Monday, February 10, 2003 at the Town Hall.  David Sorokoty called the meeting to order and Ray Freetage led in prayer.  David Drake led in the Pledge of Allegiance. 


Roll Call


David Sorokoty asked for roll call of the Council Members.  Members present were David Sorokoty, President; David Drake, Vice-President; Lisa Combs-Creech, Geraldine McIntyre and Ray Freetage.  Also present were Sandra Hash, Clerk-Treasurer and Mike Spencer, Attorney.   


Supervisors Present Jim Davis, Mike Farmer, Jeff Farmer and Ron McGlocklin.



Appointments:  Board of Zoning Appeals still needs 1 member (Democrat)


Approval of Minutes of the regular meeting on January 27th and special session January 30th, 2003


Geraldine McIntyre moved to approve the minutes.  David Drake seconded.  Motion carried.


Action to pay Accounts Payable Vouchers


Ray Freetage moved to approve the accounts payable vouchers.  Lisa Combs-Creech seconded.  Motion carried.




Rescind Resolution 03-03 Reimbursement of Fire Appropriation   


Sandra Hash explained the resolution should be rescinded.  The proper procedure would require an ordinance and additional appropriation to reimburse the Fire Department.  She spoke with Chief Jim Davis and he opted to drop the request to reimburse the fire appropriation.   Ray Freetage moved to rescind Resolution 03-03.  Geraldine McIntyre seconded.  Motion carried.


Resolution 04-03 Cancellation of Warrants – old outstanding checks


Lisa Combs-Creech read the Resolution in its entirety.  Sandra Hash explained most of the checks were sewer and water refunds for small amounts. They were probably lost in the mail.  There was also one general fund check for a small amount.  State statue instruct municipalities to void outstanding checks after two years.  The following is the list of old checks to be voided:


Outstanding check list



















Check #





Check #


Water Fund



 $   30.00


Sewer Fund



 $    2.24




 $   30.00









 $    4.83


General Fund



 $   15.85




 $    2.24









 $   16.97









 $   13.53









 $    3.44









 $   30.00









 $   30.00









 $    2.56







Lisa Combs-Creech motioned to accept Resolution 04-03 cancellation of warrants of old outstanding checks.  Geraldine McIntyre seconded.  Motion carried.






New Business


Presentation by Hannum, Wagle and Cline for new Police Station


Archie Maxwell with Hannum, Wagle and Cline Engineering introduced himself and Greg Winkler.   They have three offices in Indiana located in Terre Haute, Scottsburg and Indianapolis.  Mr. Maxwell said approximately eight years ago their company began building Community Centers, Police and Fire Stations.  He met  Marshal Ron McGlocklin to discuss the specifics the new station, which he said, would cost approximately $800,000.


Mr. Winkler gave the presentation hi-lighting the experience the company has in designing and building emergency service buildings suggesting Hannum, Wagle and Cline would be a good choice to build the Town a new Police Station.  They could design, build and finance the facility by leasing it back to the Town.  This process is called “Design, Build, Lease Back” and would have the potential to save the Town money as well as the ability to increase the Town’s financial flexibility.  He explained, however, that it is difficult for their company to take on any project under 1 million dollars and still be beneficial for them.  According to the Town’s finances and building needs he suggested it might be more conceivable to have a local firm work on this project such as Bynum Fanyo. 


Mr. Winkler commented on renovating the old elementary school building.  According to his knowledge of renovating projects, he said, the safer bet would be to build a new facility because often times unknown expenses occur when renovating.


Mr. Maxwell thanked the Council for allowing their presentation.  Mr. Winkler closed by saying they are cautious about the projects they pick to work on choosing the projects they can complete well because they have a reputation to maintain for quality work. 


Capacity Certification letter for Shadowwood Drive – Doug Graham


Mr. Graham said there are twenty-seven lots on Shadowwood Drive with failing septic systems due to poor soil and small lots.  He is proposing an E1 low-pressure septic system to service this area.  Each house would have its own grinder pump, which would eliminate building a large lift station and be more cost effective.  Eastern Richland is proposing to build the mains.  They have held meetings to find out how many residents are interested in hooking on to sewer instead of using their septic systems.  The more residents willing to hook on to sewer the more cost effective it would be.  The old septic systems would be bypassed not torn out.


Jeff Farmer said the E1 pressure systems are very reliable and have been proven in several communities he’s looked at.  There will be no infiltration.  These lines are sealed and if there is a fail in the line when the pump kicks on then the sewage would come to the surface, the problem could be located and repaired quickly. 


There would be 3,820 gallons per day for these lots.  Mr. Graham is requesting a capacity certification letter. 


David Drake made a motion to approve the capacity certification letter for Meadow Estates as requested.  Geraldine McIntyre seconded.  Motion carried.


Employee request for unpaid family leave


Police Officer Alva Bohall requested an unpaid family medical leave to care for his father.  The leave is for up to 12 work weeks starting on March 19th, 2003.  Geraldine McIntyre made a motion to approve the medical leave for Alva Bohall.  Lisa Combs-Creech seconded.  Motion carried.



Privilege of the Floor


Ed Bitner – 430 Main Street


He asked if the Council Board was going to zone Main Street as commercial when it opens up for through traffic?  David Sorokoty said this issue was given to Planning and Zoning and he thought it would be a good idea to pursue zoning it commercial.  He also suggested that Ed should speak to that Board for further information.   


Ed’s other issue was personal saying that in the early 1990’s he protested the acceptance of building permits for housing additions built in Ellettsville because he felt it could cause major flooding in the downtown area because the area is below sea level.  The additions were approved and built, and then it flooded in 1993 and 1995.  During these meetings when he protested he was interrupted and his comments were ignored but in fact he was correct in assuming it would worsen the flooding.  Ed pointed out the same thing had recently occurred again during the meeting on January 30th about the old elementary school.  He was representing The House of Prayer church when he was questioning the Board about the issue when he was rudely interrupted and he in turn acted rudely.   He does not retract his words because they were based on facts but said he had stated things poorly and not very Christian like.  Therefore, he wanted to publicly ask the Board, specifically David Sorokoty for their forgiveness. 


David Sorokoty said since the old school topic was brought up that the Board would take any comments.  Since Rick Coppock had to compile a short notice feasibility study on the school because of the time frame schedule that it was likely that several things might have been missed.  There is no way the Town can support the purchase of the old school.  He’s concerned that it will become an eyesore unless someone takes the initiative soon to purchase and renovate the property. 


Lisa Combs-Creech agreed with David that it was not feasible for the Town to buy the school but commented that she started out with a positive view and wanted to look at the glass as half full.  After looking into the situation more closely this last week she feels there are holes in the glass and now it’s empty in her view.   She invited Robinson Construction Company to tonight’s meeting because they are also interested in the school and have ideas for it.


David Drake said early on he was questioned why the Town didn’t purchase the old school building and he wondered the same but now he realizes after looking at the figures and details that the Town can’t afford it or take on that big of a responsibility.  Hopefully someone will buy it, make good use of it and it will be put on the tax rolls which will in turn benefit the Town. 


Beth Robinson who represents Robinson Construction stated they were interested in purchasing the old school building and encouraged input from the Town.


Ray Freetage stated he still thinks it’s a great idea for the Town to own the school property but can’t in good conscience vote for spending so much money on this project.  It would be more than the Town could handle financially.  He hopes that someone will improve the property with a good idea and not just demolish the building.


Supervisor’s comments


Jim Davis presented the annual Fire and Building Report for 2002 to the Council.  The Fire Department responded to 1127 calls for the year.  He pointed out a big event that took 389 man-hours was for the tornado disaster in September.  The Building Department issued 81 permits for the year, which is significantly more than have been issued in the last few years. 





Geraldine McIntyre said she’s been concerned about the Senior Citizens Housing needing an alternative route to make it easier on the senior’s to get to their homes instead of using the new highway on Main Street, which will be extremely busy with traffic.  She has spoken with Rick Coppock about designing a new road off of Matthews Drive that would face McNeely Street.  Rick, she and the Senior Citizens’ Housing Board met with John and Elizabeth Davis who own the property next to the Senior Housing addition.  Carson Hayes, Marian Jacobs and Dennis Fisher were all at the meeting.  The Davis’ have donated twenty feet of their land to the Town for a new road.  John said he might donate another five feet if the Town constructs a sidewalk.  Thank you is extended to the Davis’ for their generosity.  The road will cost approximately $29,400 and the Town will perform in kind services for the road.  She spoke with Vi Simpson and there might be some money available to fund this project, she will know after tomorrow.  Rick has to complete the road design and get John’s approval before we can proceed.  John will voluntarily annex that area into the Town as well.  It will be a two-lane road allowing travel in both directions and it would dead end.


David Sorokoty asked for dates that everyone is available for the next work session, Monday or Thursday is preferable.  It was suggested to be on Thursday, February 27th, 2003. 





David Sorokoty asked for a motion to adjourn.  Lisa Combs-Creech made a motion to adjourn.  Geraldine McIntyre seconded.  Meeting was adjourned at approximately 8:38 p. m.




_____________________________              __________________________

David Sorokoty, President                                     David Drake, Vice President




_____________________________              __________________________

Lisa Combs-Creech                                             Ray Freetage




_____________________________              __________________________

Geraldine McIntyre                                             Sandra C. Hash, Clerk-Treasurer