February 24, 2003




The Ellettsville, Indiana, Town Council met in regular session at 7:30 PM, Monday, February 24, 2003 at the Town Hall.David Sorokoty called the meeting to order and Ray Freetage led in prayer.Lisa Combs-Creech led in the Pledge of Allegiance.


Roll Call


David Sorokoty asked for roll call of the Council Members.Members present were David Sorokoty, President; David Drake, Vice-President; Lisa Combs-Creech, Geraldine McIntyre and Ray Freetage.Also present were Sandra Hash, Clerk-Treasurer and Mike Spencer, Attorney.†††


Supervisors Present Jim Davis, Jim Ragle, Jeff Farmer and Ron McGlocklin.



Announcement:A Democrat is still needed to fill a seat on the Board of Zoning Appeals


Approval of Minutes of the regular meeting on February 10, 2003


Lisa Combs-Creech moved to approve the minutes.Ray Freetage seconded.Motion carried.


Action to pay Accounts Payable Vouchers


Geraldine McIntyre moved to approve the accounts payable vouchers.Lisa Combs-Creech seconded.Motion carried.




Proclaim March as American Red Cross Month


David Drake read the proclamation in its entirety.Geraldine McIntyre moved to adopt the proclamation making the month of March American Red Cross Month.Ray Freetage seconded.Motion carried.David Sorokoty presented Ed Vande Sande of the American Red Cross with the proclamation.


Mr. Vande Sande thanked the Town Council for the proclamation saying that he had worked closely with the Town during the tornado disaster back in September and appreciated what this proclamation means.††† He continued by saying how important a role the Red Cross has had since its charter in January of 1905.It is the communications link between the Families and the Service member.The Red Cross is dedicated to provide emergency services to our armed forces and it is essential as a community and a country that we support our men and women in uniforms.He said the American Red Cross is not a governmental agency although chartered by the Federal Government it is a volunteer agency that is completely supported by the American people terming the Red Cross as ďa gift to Americans from AmericansĒ.


He invited everyone to join him for the kick off of the American Red Cross Month at the College Mall on March 8th, 2003.


Proclaim the week of March 2-8 as Severe Weather Awareness Week


Ray Freetage read the proclamation in its entirety and moved to approve the proclamation making the week of March 2-8 Severe Weather Awareness Week.Lisa Combs-Creech seconded.Motion carried.David Sorokoty presented Monroe County Emergency Management Director John Hooker III with the proclamation.Mr. Hooker thanked the Council for assisting Monroe County Emergency Management for getting the word out about the 25th annual statewide Awareness Week.There will be a statewide tornado exercise on March 5th, 2003 once in the afternoon and once in the evening that will last for five minutes each. The afternoon drill would be between 2-2:30 p.m. to benefit the businesses and schools teaching children safety measures to take during a tornado.The evening drill would be between 7-7:30 p.m. to benefit families giving them opportunities to interact and



practice safety planning in the case of a tornado disaster at home.He handed out information packets with disaster definitions and tornado safety tips to the Council.Monroe County is a storm ready community thanks to our warning systems and dispatchers.A lot of lives were saved on September 20th, 2002 because of our preparedness.


New Business


Jason Schunn Ė Eagle Scout Project


Jeff Schunn, assistant Scout master with troop #119 and Jasonís father explained that a project is conceived, developed and pre approved in order for the Eagle Scout candidate to acquire the status of an Eagle Scout.Jason Schunn explained his project.He would like to replace and repair the sidewalks at Memorial Park for the Town.Making it safer for the Veterans and also adding a wheelchair ramp.The project would be started in April and take four Saturdays. Jason and his fellowScouts would provide all of the labor but requested the Town purchase the materials and haul off the old debris.The cost of concrete would be $592.00, Mesh $86.00, River Rock $18.00 and lumber (the Town has access to lumber) for a total of $696.00. Jim Ragle agreed to haul away the debris.The Council thought it was a worthwhile project that would benefit the Town but at Darlyneís request deferred Jason to the Parks Board.The Parks Board meets on the first Monday of each month at 7:00 p. m.†† Sandra Hash suggested the Parks Board review the project first and if they need funding to come back to the Council.The David Sorokoty agreed that this project is a Parks Board issue.


Todd Stevenson, Monroe County Highway Department Drainage Engineer Ė Informed the Council of a required project the Town will be participating in called Rule 13 Storm Water Quality

Mr. Stevenson has been involved with Indiana Department of Environmental Management and this project for approximately a year and a half.He gave a presentation on Rule 13 about improving storm water quality in urbanized areas.Rule 13 comes from the National Pollution Discharge Elimination System program, which is the same thing as phase II of the Clean Water Act.This deals with non-point source pollution, which is anything in storm water that is not water and does not come from point sources such as water treatment plants, etc.Examples of non-point source pollutants are household wastes, gasoline, insecticides, etc.His interpretation of Rule 13 is about keeping the roads, parking lots, driveways, lawns and ditches clean instead of letting rainfall clean them for us so we can improve stream water quality.Monitoring storm water quality is difficult because many variables have to be considered such as when rainfall is collected, what season collected, time frame collected, how frequent rainfall has occurred during a certain time frame collected, etc.Therefore the most effective way to monitor it is to first identify pollutants then eliminate them when possible.


He explained the term MS4, which is used in the Clean Water Act, is by definition a Municipal Separate Storm Sewer System.There are five MS4 entities in our area including unincorporated Monroe County, Ellettsville, Bloomington, Indiana University and Ivy Tech.He suggested the MS4 operators set good examples for the public on pollution prevention as well as educating and providing opportunities for participation from all age groups.Failing septic systems should also be addressed.The public should have access to household hazardous waste disposal sites.Sediment at construction sites should be controlled better during construction and long term.Programmatic Indicators need to be developed and used as yardsticks to show determine a baseline and to help decide whether preventive measures being practiced are effective.After the indicator is decided then goals that are attainable need to be set and worked toward which are termed as Measurable Goals.We also need to keep the Indiana Department of Environmental Management better informed by reporting details of projects and cost.According



to the Environmental Protection Agency the deadline for the Storm Water Quality Management Plan is due by March 10th; however, IDEM has determined implementation deadlines and broken the project down into sections.The first section is The Notice of Intent and Budget, which is due in October of 2003, a Baseline Characterization is due in March of 2004 and the last section is Programmatic Indicators and Measurable Goals, which is due in October of 2004.There is a storm quality group that meets and encouraged everyone to get involved.The next meeting will be on March 4th, 2003 at 8:00 a. m. in the Courthouse, 3rd floor meeting room.He closed by saying that Rule 13 is currently going before the Water Pollution Control Board on March 12th for final adoption and that a copy of Rule 13 can be obtained online.A discussion with a question and answer session followed the presentation.


Geraldine McIntyre, Town Council Board Member and Board Member of the Monroe County Solid Waste suggested Ellettsville citizens taking household hazardous waste products to the Monroe County Solid Waste Facility on south Walnut Street, also that every Spring, during March, a van from the Solid Waste collects these household hazards including old paint and disposes of them.†††††


David Sorokoty questioned who Ellettsville would be working with and about the website workshops.


Ray Freetage stated what we basically need to do is get a plan for cleaner storm water in place and get it right the first time, so when IDEM accesses the progress the plan follows the basic idea and we wonít have to re-write it or get stiffer rules that may not be suitable for our Town.


Lisa Combs-Creech asked if there are guidelines or a model that can be followed so we have some sort of structure to develop a plan for Ellettsville.She said if we put this plan in place then the Building Inspector should be involved with construction site erosion.


Rick Coppock has been attending the meetings and said each Developer must have an erosion control plan that is approved by IDEM before getting a construction permit.


Mr. Stevenson encouraged everyone to work together and said David should check the website often to keep informed of workshops.A lot of websites are available with examples of how to educate and encourage the public on this issue.An urbanized area consists of at least 500 people per square mile and each area should have a MS4 operator because I. D. E. M. wants to have a responsible contact person.MS4 operators can form their own plan and suggested possibly creating an erosion control ordinance.The goal is to clean up streams so the public can use them to swim and fish in.The steps to improve storm water quality need to be followed or I. D. E. M. will make stiffer requirements and it would be the entity that would impose the fines.There arenít definite guidelines set yet due to the State being in a fiscal crisis and only has a couple of people working on this project but they say they should have them soon.Has encouraged working closely with IDEM and not view them as just a regulatory office.


David Sorokoty thanked Mr. Stevenson for informing the Council.


Contract with Cintas


Sandra Hash explained the Street and Utility Department had expressed some dissatisfaction with Cintas, the current supplier, so she asked for new uniform options and three companies submitted proposals all very reasonable.However, it would have cost the Town to get out of the current contract with Cintas and they addressed the problems giving us a better price than before.Sandra, Cintas and the



respective Departments met and negotiated a new contract.It is for 3 years at a 40% savings.After the contract is signed all the guys will be fitted for new uniforms opting to have blue jeans instead of the other work pants.It will cost Cintas over $5,000 to fit everyone in all new uniforms.Two years is the life of the garment then they will be replaced.If Cintas fails to fill our needs and correct the concerns expressed then they will dismiss us from the contract without a cost to the Town.Cintas has a local distribution center. The other two companies are not.Geraldine McIntyre moved to approve the contract with Cintas.Lisa Combs-Creech seconded.Motion carried.


Privilege of the Floor


Ed Bitner stated he was pleasantly surprised by how many people watch the meetings on CATS.Referencing his speech at the last Council meeting he explained that when he has a topic to discuss he does the research first but reiterated that he is interrupted frequently which causes more confusion than intended.††† Thanked Jim Ragle for the Street Departmentís fine job on snow removal.Lastly he offered a copy of the Roberts Rules of order for meetings.

Supervisorís comments


Jim Davis explained that Deputy Chief Mike Cornman is in need of a new vehicle because the current car Mike is driving is in need of repair.He requested the Council approve the purchase of a 2000 model Ford Crown Victoria with 46,000 miles.The money has already been budgeted for this year in the CB & E Fund.David Drake made a motion to approve the purchase of the used car to replace the Deputy Chiefís last vehicle.Geraldine McIntyre seconded.Motion carried.


Ron McGlocklin presented and explained the Police Departmentís 2002 annual report.Some of the incidents they deal with are accident reports, personal injury reports, property damage, fatalities, parking tickets, warnings and citations.The total case reports for 2002 was 554, total incident reports filed was 4,832, the total gun permits requested was 35, VIN checks requested was 23 and total police and accident reports requested was 79.The report showed a comparison of 2002 to 2001.


David Sorokoty commended the Police Department for their fine work throughout the year and thanked Ron for the more detailed report this year.


Geraldine McIntyre asked when the 2 surplus police cars be put up for bid?


Ron McGlocklin replied in the spring.The Reserves may sell their car also and then they will sell all 3 cars at the same time.The Spencer Police Department is interested in purchasing one of the cars for their Reserves.He asked the Council to consider selling them one out right at a set price.


Lisa Combs-Creech, Health Officer requested the Town recognize Veteranís Day officially by either creating an ordinance to make it an additional paid Holiday or she suggested taking Veteranís Day for a Town Holiday instead of Columbus Day.


She suggested a ticketing / fines system for weeds and trash instead of sending out expensive certified letters which cost $4.42 each.


She congratulated St. Johnís Church for receiving a certificate from the Monroe County Commissioners for their help during the tornado disaster.


Ray Freetagemet with Ron McGlocklin and they are considering a new evaluation form for the Police Department as well as discussing ideas for a new building for the Department.




Geraldine McIntyre informed the Council that she hopes to have more information with Rick Coppockís help on the road for the Senior Citizens at the next meeting.She thanked Jim Ragle and his crew for their good job on snow removal.


David Drake thanked Jim Ragle and his crew also.


David Sorokoty announced there will be a special session at the Town Hall on Thursday at 6:30 p. m. and requested the Supervisors as well as the Council members attend.Also thanked the Street Department for their hard work and congratulated the Edgewood High School girls basketball team along with Jeff Farmer, assistant coach for winning the sectionals.




David Sorokoty asked for a motion to adjourn.Ray Freetage moved to adjourn.David Drake seconded.Motion carried.Meeting was adjourned at approximately 8:55 p. m.




_____________________________†††† †††††††† __________________________

David Sorokoty, President †††††††† †††††††† †††††††† †††††††† David Drake, Vice President




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Lisa Combs-Creech†††††††† †††††††† †††††††† †††††††† †††††††† Ray Freetage




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Geraldine McIntyre†††††††† †††††††† †††††††† †††††††† †††††††† Sandra C. Hash, Clerk-Treasurer