Park and Recreation Board


The Ellettsville Parks and Recreation Board met on Monday, February 3rd, 2003 at the Ellettsville Town Hall.  Members present were Darlyne Sowder - President, Edwin Macatangay - Vice President, L.D. Axsom, Denise Knell, and Jeff Frownfelter - Secretary.


Other people present during the meeting included Chuck Stephenson and Kelli Witmer from the Monroe County Parks Department.


Darlyne Sowder called the meeting to order at 7:05 PM.



Edwin Macatangay motioned to accept the minutes from the January 7, 2003 Meeting.  Jeff Frownfelter seconded the motion to accept. Motion carried 5 - 0.


New Board Member

Denise Knell was added to the board February 3rd, 2003. This brings the Parks Board back to a full membership.


Floor Open for Public Comment No public comment.


New Business

Presentation from the Monroe County Parks members, Chuck Stephenson and Kelli Witmer, concerning a foot path which would utilize some property owned by the Ellettsville Parks Board, Town of Ellettsville. The foot path presentation covered an area path from the Ellettsville town-owned Wells Property Park (Wishing Well Nature Park)  to the County-owned Flatwoods Park. The purpose of the meeting was to solicit support and property rights of thoroughfare through the Wells Property Park to help ensure a successful grant application for the construction of the trail between the two parks. The presentation included a map and aerial visual of the site between the two parks with the path designation clearly marked. The path would consist of a paved trail, 10 to 12 feet in width with a 1 to 2 foot shoulder on each side, at a length of two miles.

   A high priority would be placed on accessibility and multi-use for the trail. The possibility of working with Area 10 Agency, the local neighborhoods, town of Ellettsville and the schools’ close proximity make this an ideal opportunity to get all levels of the community involved. Hiking, walking and trail use is on high demand from the community.

   A federal Land grant would be applied for to make the trail a reality. The grant would help with the purchase of land and construction costs. The significance of getting the grant and property now is that there are currently only two landowners involved, Umbarger and the Town of Ellettsville.  The proposal from the Monroe County Parks Department is that Ellettsville will donate the land ownership for the area of the trail to the Monroe County Parks Foundation.  Estimated complete costs for the property rights and construction of the trail are currently at $400,000.00. The grant is due to the federal office in June.

   For exchange, the trail maintenance will be the responsibility of Monroe County Parks and the town will be able to hook the Wells property to the trail. The town will be achieving the goal of making the Wells property a viable park with a trail system. The trails other benefits would include increasing the value and desirability of housing development in the immediate area.

   Within 30 days or so, Monroe County should know significantly more about the land acquisition from the other landowner. If Ellettsville is interested, Monroe County would like transfer of the property to help achieve the grant. More land use and tie in to the community would help the probability of the grant being issued to our community. Ellettsville Parks Board voted to approve transfer of the property pending approval of the grant to construct the trail.  Edwin Macatangay motioned to accept the transfer of property, pending approval of the grant to the Monroe County Parks Foundation, L.D. Axsom seconded the motion to accept. Motion carried 5 - 0.


Old Business

5 Year Master Plan;

Professor Segedy will be in Ellettsville visiting the Chamber of Commerce on February the 20th at the Endwright Center.




The Ellettsville Parks Board would like a time frame to be presented to them concerning the plan to accomplish the 5-year plan. The time frame should include the points listed below and some dates when each of the points are expected to be accomplished.

* Forming a committee of people for direct contact between the Town of Ellettsville and Community Based Projects at Ball State.

* Develop a listing of major issues for the five-year plan.

• Develop a time frame for when information can be gathered from the community.

• Develop a means to gather that information.

• Produce a listing of community assets concerning equipment, property, and cataloguing of the area parks and related facilities offerings.

Milestones for the beginning of the 5-year plan include the official hiring of Community Based Projects and signing contract. The first Draft for the Five-Year Plan can be expected towards the end of March or in April of 2003.


Skate Park

Jim Ragle, Street Department supervisor, will be asked to develop and present plans for the restrooms/multi-purpose building. He will be asked to present the plans at the next Parks and Recreation Board Meeting.


Wishing Well Nature Park

Discussion that more mulch was needed for work to continue this coming spring. Spring programs for the Ellettsville Elementary School will begin planning soon and there is some interest in continuing the spreading of mulch over the path connecting the school to the park property. Rubush would like to know if the town could commit to dumping more mulch. Edwin will look into making some other contacts with tree trimming companies to dump their mulch for our use on the trail.


New Business

2003 Budget

Some questions about who really owns and controls the budget, Parks board or Town Council, and the Parks Board would like some monthly feedback on expenditures and monies available throughout the year. Report should include how much money is available, where expenditures are happening, and how much those expenditures are on a monthly basis. Basically a line item monthly Budget report. Parks board should be presented with estimates and proposals of work prior to work commencing for Parks Board approval. Parks Board would work the budget and vote / approve or disapprove of expenditures and send report to the Town Council.


Meeting adjourned.

Motion to adjourn was put forth by Edwin Macatangay and seconded by Denise Knell; the motion carried 5-0. Meeting officially adjourned at 9:08 PM.



______________________________            ___________________________    

Darlyne Sowder – President                             Edwin Macatangay - Vice President




______________________________            _____________________________

L.D. Axsom – Member                                    L.D. Axsom - Member



______________________________            _____________________________ 

Denise Knell - Member                                    Jeff Frownfelter - Secretary