February 27, 2012






The Ellettsville, Indiana, Town Council met for a Regular Meeting on Monday, February 27, 2012, at the Fire Department Training and Conference Room.  Scott Oldham called the meeting to order at 7:00 p.m.  Dianna Bastin led the Pledge of Allegiance followed with a prayer by Sandra Hash. 


Roll Call:  Members present were Scott Oldham, President; Dan Swafford, Vice President; Dianna Bastin and David Drake.  Phillip Smith was absent.  Sandra Hash, Clerk-Treasurer; Darla Brown, Town Attorney, and Rick Coppock, Bynum Fanyo, Town Engineer, were also present.  


Supervisors Present were:  Jim Davis, Jim Ragle, Tony Bowlen, Connie Griffin, Mike Farmer and Jeff Farmer.


Approval of Minutes


Scott Oldham entertained a motion for the approval of the minutes for the regular meeting on February 13, 2012.  David Drake so moved.  Dan Swafford seconded.  Motion carried.


Accounts Payable Vouchers


Scott Oldham entertained a motion for action to pay Accounts Payable Vouchers.  Dan Swafford so moved.  David Drake seconded.  Motion carried.


New Business


Smoking Ban for Ellettsville Businesses – Jason Simmonds


Jason Simmonds, M.D. – He has lived here all of his life and has been a pediatrician in Ellettsville for five years.  He has been meeting with a group of people for the last few months and they are interested in proposing an ordinance for smoke free air in Ellettsville businesses.  He wants to know how to get started and what the process is for a smoke free ordinance.  Scott Oldham asked what he is envisioning.  Dr. Simmonds replied they want Ellettsville businesses and restaurants to not allow smoking in their buildings.  This is to protect people from second hand smoke.  Mr. Oldham asked if this would encompass every business in Ellettsville.  Dr. Simmonds replied that is correct. 


Darla Brown, Town Attorney – If the Town Council authorizes her to prepare an ordinance she can do so and meet with Dr. Simmonds.  Or, she can prepare an ordinance and circulate it for responses before it is brought up at Town Council.


David Drake – Suggested before Ms. Brown prepares a draft of the ordinance the Town Council will have to have some idea of what they need to do and if they want to do this.  They also need to find out if there is support for such an ordinance.  Basically, an ordinance has to come from one of the Town Council members in order to get started.  To begin with, he would have to find someone to support it.  Dan Swafford commented there would also have to be a motion and a second.  Mr. Drake stated this has been discussed before but it has never had enough support to proceed further.  It is just a matter of time and it is inevitable that at some point the state will pass legislation that will take care of it for everybody.


Jason Simmonds, M.D. – Asked if anyone on the Town Council was interested and would they want to have a meeting.  Mr. Oldham responded he didn’t think a meeting would be out of the question if any of the Council members are interested in doing so.  The reason he asked what Dr. Simmonds is envisioning is because there are at least two or three versions of similar ordinances throughout the state.  Some of them exempt bars and restaurants.  Dr. Simmonds commented his group’s interest would be to definitely include bars and restaurants.  Mr. Oldham stated the Council will talk amongst themselves as far as deciding if they want to have a work session or if some of them want to meet with Dr. Simmonds. 


Planning Department 2011 Annual Report Findings – Connie Griffin, Director of Planning


Connie Griffin, Director of Planning – Provided Town Council with a copy of the 2011 report.  The report covers department goals from 2011, actions by the Plan Commission, staff hours, complaints, statistics, revenue history, permits and projects.  Highlights from the report show that she actually worked 7% or 147 hours less than in 2010.  This can be attributed to the two part-time staff members.  Further details of the report were presented. 


American with Disabilities Act (“ADA”) – Each March in Indiana is Disability Awareness Month.  This will be a kickoff for the ADA in March.  She will come before the Town Council with a formal presentation on March 12, 2011.  She will put a public hearing notice in the Journal.  Denise Jenkins will be attending the ADA Symposium in Indianapolis on May 30 – June 1, 2012.  The ADA Title II regulations become fully effective on March 15, 2012.  The MPO is very thankful for what has been submitted and keeping their status reports going.  Over all, last year was very successful in the Planning Department.




Indiana Department of Natural Resources will be conducting a county wide survey of historic sites and structures in Monroe County beginning in March 2012.  Kate McManus, Travis Olson and Kate Scott will conduct the survey and field work.


Sandra Hash – This is to let people know the group will be out surveying and taking photographs of historic properties. 


Supervisor’s Comments


Fire Chief Jim Davis – Distributed a copy of the Fire Department’s 2011 year end report to Town Council members.  There are several pages of pictures which depict activity throughout the year.  The continuing education hours were 3,387.  The number of people trained in CPR were 40.  Approximately 844 people visited the fire station.  Total volunteer man hours were 3,209 and if this was calculated as a second class firefighter wage it would be a savings of $44,771.  The total number of responses in 2011 were 1,765.  Other details of the report were presented.


Mike Farmer, Ellettsville Utilities – Provided complete copies of quotes for the truck purchases.  The trade-in values were provided by email.  


Council Comments


Dan Swafford – Thanked supervisors for the year-end reports.  They are very helpful and he appreciates the time it takes to do them.  It helps them to look everything over at year-end review.


Dan Swafford – The Street Department and Stormwater reports are also available for review.




David Drake made a motion to adjourn.  Dan Swafford seconded.  Motion carried.  Scott Oldham adjourned the meeting at 7:17 p.m.