Roll Call: Members
Supervisors Present: Jim Davis, Jim Ragle, Gary Darland, Mike Farmer and Frank Nierzwicki were present.
Approval of the minutes
Swafford entertained a motion to approve the minutes for the Regular Meeting
Action to Pay Accounts Payable Vouchers
Smith made a motion that we approve the Accounts Payable Vouchers.
Resolution 01-08 Cancellation of Warrants (Old Outstanding checks)
Sandra Hash read Resolution 01-08 in its entirety. IC 5-11-10.5 states all outstanding and unpaid checks for a period of two years as of December 31st and no later than March 1st of each year is void. There are four checks from Water Department totaling $76.19; three water refunds of $46.19 and one water meter deposit of $30.00.
David Drake made a motion we approve Resolution 01-08. Brian Mobley seconded. Motion carried.
Resolution 02-08 to create a Cash Change fund at the Police Department
Sandra Hash explained several years ago it was standard procedure for the citizens to pay for police reports at the Police Station. During the building of the new police station, payments were received at the Clerk’s office. The new police station is handicapped accessible whereas the Clerk’s office is not and they have a receptionist Monday through Friday. This resolution will set up a $25 “change fund”. The Police Receptionist will collect and receipt all fees and then bring the funds to the Clerk’s office, with in 48 hours, to be deposited.
Dan Swafford entertained a motion to pass Resolution 02-08 to create a Cash Change fund at the Police Department. Dianna Bastin made the motion. David Drake seconded. Motion carried.
The following discussion took place before the vote
Brian Mobley asked if the money will go into the Police Fund. Sandra explained all receipts for gun permits, vehicle inspections and background checks go into a non reverting fund for Law Enforcement training. Dianna clarified with Gary Darland that reports will only be picked up Monday through Friday when the receptionist is working. Sandra will post a notice, of this change, in the newspaper and also downstairs in Town Hall.
Ordinances on First
Ordinance 08-01 to amend Ordinance 07-14 Fixing of the Salaries for Budget Year 2008 to remove the position of Assistant Deputy Chief from the Police Department
Sandra Hash explained the position titled “Assistant Marshal” was created in the Salary Ordinance. Since the request for this position was withdrawn, this ordinance will remove the position from the Salary Ordinance. Sandra clarified the Salary Ordinance listed it as “Assistant Marshal” and the Ordinance, itself, listed it as “Assistant Deputy Chief”.
Three Year Generator Maintenance Agreement between Cummins Crosspoint, LLC and the Ellettsville Police Department - $771.25 annually with options of Battery/$51.00 and Coolant /$165.00 for a total of $987.25 annually
Brian Mobley discussed the maintenance schedule of the generator
with Gary Darland. Mike Spencer reviewed
the contract and stated the options of adding a
David Drake made a motion that we approve the maintenance agreement with Cummins Crosspoint for the Police Department generator and include the plan maintenance agreement price of $771.25 along with the Battery Program for $51.00 a year and the Coolant Program for $165.00 a year. Dianna Bastin seconded. Roll call vote: Dan Swafford – yes; Dianna Bastin – yes; David Drake – yes; Brian Mobley – yes; Phillip Smith – yes. Motion carried 5-0.
The following discussion took place before the vote
Contract for Employment – Michael Spencer, Attorney
Sandra Hash read the contract in its entirety. The contract is between the Town of
David Drake made a motion that we approve the contract with Michael Spencer as Town Attorney. Brian Mobley seconded. Roll call vote: Dan Swafford – yes; Dianna Bastin – yes; David Drake – yes; Brian Mobley – yes; Phillip Smith – yes. Motion carried 5-0.
Lease Agreement between the Department
of Planning Services and
Frank Nierzwicki, Director of Planning Services presented a Lease Agreement with the Township. The office space is for the Planning Department located adjacent to the Street Department and is approximately 900 square feet. The lease is for $100 per month plus electrical bills for the building and will be in effect until December 31, 2029. This agreement has been approved by the Township office and reviewed by Mike Spencer. The Planning Department will meet with people at the Fire Department who need handicap accessibility.
Dan Swafford asked if there is a motion. Dianna Bastin made the motion. Phillip Smith seconded. Roll call vote: Dan Swafford – yes; Dianna Bastin – yes; David Drake – yes; Brian Mobley – yes; Phillip Smith – yes. Motion carried 5-0.
Brian Mobley stated the remodeling work will be done by the Street Department.
Request approval to hire Part-time Firefighters
Jim Davis requested to hire part-time firefighters. Part-time employment is continual with the Fire Department. Jim gave a summary on the people who have left the department and the number of people who have been hired. The part-time employees currently cover 19,550 (plus) hours. Five individuals were given a general written aptitude test, an agility test and were interviewed to be accepted as volunteers. Five other applicants were given the same tests and were also interviewed by the Board of Chief Officers along with the Council Liaison and had a separate interview conducted by a board of firefighters. Jim is asking for approval to move seven people from the volunteer list to part-time and place three potential employees on a hire waiting list for one year. The part-time employees would be Bob Loviscek, Ryan Dyer, Matt Stewart, Mike Hendricks, Kevin Rader, Marty Cornwell and Russell Glenn. The waiting list would be Charlie Belden, Jr., James LaFever and Matt Davis.
David Drake pointed out the Town is lucky to be able to find people, this qualified, for part-time jobs. Several are full-time firefighters in other locations and will need little training. Jim Davis stated one of the firefighters lives in Ellettsville and another lives in Westbrook Downs.
David Drake made a motion we hire those people listed as part-time firefighters. Dianna Bastin seconded: Dan Swafford – yes; Dianna Bastin – yes; David Drake – yes; Brian Mobley – yes; Phillip Smith – yes. Motion carried 5-0.
Dianna Bastin made a motion to adjourn. Phillip Smith seconded. Motion carried. Dan Swafford adjourned the meeting at 8:00 p.m.