January 5,  2004 Park and Recreation Board Meeting Minutes


The Ellettsville Parks and Recreation Board met on Monday,  Jan. 5th, 2004 at the Ellettsville Town Hall. Members present were Darlyne Sowder - President, Denise Knell, L.D. Axsom, and Jeff Frownfelter - Secretary. Edwin Macatangay, Vice-President, was not present. Darlyne Sowder called the meeting to order at 7:07 PM.  Also attending the meeting were Jeanne Kapczynski, David Sorokoty, Town Council President, and Dawn Kroh, President of Green 3, Environmental design company responsible for Ellettsville Main Street.


Minutes from  Previous Meetings

Denise Knell motioned to accept the minutes from the Dec. 1st 2003 Meeting, L.D. Axsom seconded the motion, minutes approved 4-0.


Floor Open for Public Comment

No public Comment.


New Business

Elections of Officers for the Ellettsville Parks Board.

Darlyne Sowder was nominated and elected for Parks Board President.

Nominated by Denise Knell, seconded by L.D. Axsom.

Edwin Macatangay was nominated and elected for Parks Board Vice-president.

Nominated by Denise Knell, seconded by L.D. Axsom.

Jeff Frownfelter was nominated and elected for Parks Board Secretary.

Nominated by L.D. Axsom, seconded by Denise Knell.


David Sorokoty announced to the Parks Board that he would be leaving the Town Council for personal health and family reasons. Wished the board success in the future.


Question of How can repairs be made to the Parks facillities in a more efficient manner utilizing the town resources, i.e. Street Department equipment and staff. Suggested creating time tables with assignments, encouraging priorities on repair projects. Looking to other venues within the town resources such as the Utilities staff and equipment. Also suggested that other outside contractors be hired for work should town resources not be available or prove satisfactory in accomplishing tasks.


VFW made a donation of $4,000 to upkeep the Veterans park property. This is under condition that the Street Department has control of the funds. This topic brought up some responsibility and accountability issues. Jeff Frownfelter asked for more accurate and detailed accounting of monies spent with the attachment of receipts and billings available to the Parks Board. This detailed accounting can help the Parks Board better prepare budget numbers and seek out the most cost effective solutions for parks maintenance. The Parks Board would like to clear up any current or potential problems of co-operation with the Street Department.


Ellettsville Main Street

Dawn Kroh, President of Green 3 design presented her role for the town of Ellettsville and what she hoped will be  her future relationship with the town Parks Board.

Dawn has two basic roles; Develop and establish the management plan for  the Urban Forest of Ellettsville and to help with grants to serve the town of Ellettsville for the maintenance of the Urban Forest. Part of this job is to establish what the town has as far as greenery, establish an inventory.

Green 3 is to serve as the liason with the town of Ellettsville about their trees and landscaping. Green 3 is currently working with INDOT on the 46 Highway project, specifically the tree management program along the 46 Highway corridor. Relative to this task, Green 3 has asked INDOT to provide the budget. Green 3 estimates around 2-300,000 dollars overall will be provided. This is based on other  projects of this size. This money will be for the entire stretch of the new roadway and can be used for trees, shrubs, and perennial flowers. All items initially purchased will be under warranty for two years after which the responsibility will fall under the town of Ellettsville.

Green 3 has a goal to get the budget released  and present a preliminary plan to the town advisory board resonsible for the supervision and approval of the work. In order for this to happen Ellettsville needs to have a Tree Advisory Committee appointed which brings Dawn Kroh to the Parks Board. She requests that the Parks Board serve as this Tree Advisory Committee. It is important that a commitee be selected and act soon so that Grants may be applied for and work continue.

The role of a Tree Advisory Commitee is as follows. A. review information supplied by Green 3. B. provide direction. C. oversee tree inventory. D. eligible to apply for additional grant monies. Darlyne asked about the old tree commitee and it is assumed to be defunct. Denise Knell motioned the Parks Board act as the Tree Advisory Committee and Jeff frownfelter seconded the  motion. There was some concern about obtaining some more expertise on the tree commitee and it was decided that this could be done in the future. Motion carried 4-0. The Parks Board is now the acting Tree Advisory Commitee.

Dawn Kroh provided an outline of the tree ordinance. The Parks Board will receive regular updates from Green 3 and the Parks Board will also receive a draft of the management plan for the trees along the 46 Highway corridor.


Old Business

5 Year Master Plan

Professor Segedy has agreed to attend the February Meeting and discuss the finalization of the Parks Board 5-year Master Plan.


Skate Park - None

Wishing Well Nature Park - None

Memorial Park - None

BaskeNtball court - None

Campbells Park -None

Budget - None


The meeting was moved to adjourn by Jeff Frownfelter and seconded by Denise Knell. All members voted to adjourn, meeting adjourned at 8:45 PM. Motion carried 4-0





______________________________            ___________________________    

Darlyne Sowder - President                               Edwin Macatangay - Vice President



______________________________             _____________________________

L.D. Axsom - Member                         Jeff Frownfelter - Secretary




Denise Knell - Member