January 12, 1998
The Ellettsville, Indiana, Town Council met in regular session at 7:30 p.m., Monday,† January 12, 1198. Members present were Michael Cornman, President, Geraldine McIntyre, Vice President, Donald Ashley, Patrick Stoffers and Gina Hawkins. Mr. Cornman called the meeting to order.† Donald Ashley gave the prayer.
ELECTION OF OFFICERS:
Mike Cornman said State Law requires election of officers for the Town Board.
Nominations for President of the Town Council for 1998.
Geraldine McIntyre nominated Mike Cornman for President.† Patrick Stoffers seconded.
Patrick Stoffers moved the nominations be closed.† Gina Hawkins seconded.
Mike Cornman said all in favor that the nominations be closed.† Motion passed 5-0.
Mike Cornman said all in favor for Mike Cornman for President-Motion passed 5-0.
Nominations for Vice President.
Donald Ashley nominated Geraldine McIntyre for Vice President.† Patrick Stoffers seconded.†† Donald Ashley moved the nominations be closed.† Gina Hawkins seconded.†
Motion passed 5-0.† Mike Cornman said all in favor of Geraldine McIntyre for Vice President.† Motion passed 5-0.
MINUTES AND CLAIMS:
Gina Hawkins made the motion we approve the minutes and claims.† Donald Ashley seconded.† Motion passed 5-0.
BID DECISION FOR SEWER DEPARTMENT:
Rick Coppock said we have looked at various options since we bid the sewer vactor truck, which is the only one we didnít award.† The used Vacon model has been sold.† There original recommendation was to purchase the demonstration model, the vactor truck for $158,596.† Right now that is our only option for a used unit.† He would recommend the Board award that to Deeds Equipment for the purchase of the demonstrator vactor truck.† That would be subject to available funds.
Mike Cornman said okay, when will we know if the funds are there or not for sure.
Rick said they talked to Ty Connor.† He also talked to Jim Flora from R.W. Armstrong to get an idea from him as to what they thought they were going to do based upon their contract amount.† He knows what their contract amount is, and they will probably be twenty to twenty five thousand dollars under the contract amount.† Those are the two remaining items out there on that.† (tape problems)
Mike Farmer thinks this is the best equipment you can buy is the vactor jet rodder.† Mike went over with the Council the different way you can use this piece of equipment.† There was more discussion on this (tape problems)
Mike Cornman asked is there a motion to for the vactor truck, depending on the funding.† Geraldine McIntyre so moved.† Gina Hawkins seconded.† Motion passed 5-0.
ORDINANCE 97-17 ORDINANCE TO AMEND SECTION 255-10 (b) AND c OF
†††††††††† THE ELLETTSVILLE TOWN CODE CONCERNING PERSONNEL:
Mike Cornman said this is the second reading on Ordinance 97-17.† Gina Hawkins read Ordinance 97-17 by title only.† Mike Cornman said is there a motion to adopt Ordinance 97-17.† Gina Hawkins so moved.† Geraldine McIntyre seconded.† Motion passed 5-0.
CHANGE ORDERS FOR ELLETTSVILLE WWTP FACILITY:
Mike Cornman said under appointments the Council President has an appointment to the Park Board, he wants to renew for a 4 years appointment, Tom Gallagher to the Ellettsville Park and Recreation Board.
Utility Department-Patrick Stoffers
Street Department-Gina Hawkins
Police and Fire Department-Donald Ashley
Mike Cornman said Geraldine McIntyre has taken on a office with the Solid Waste District.† Her role is changing in there.† She again will be the appointment to the Monroe County Solid Waste District Board.† Geraldine is now the secretary for that organization.
Reappoint Jim Davis to the Monroe County Ambulance Advisory Board
Reappoint Mary Warner to the Monroe County Animal Control Commission.
HIGHWAY 46 TRANSFER AGREEMENT:
Rick Coppock said this was to transfer the townís streets to the state for the construction of the State Road 46 project.† He has looked at it and is going to pass it on to Mike (Spencer).† One thing they havenít got yet from the Indiana Department of Transportation is a utility agreement which they will pay to move the towns lines out of the those right of ways.† He talked to Mary Endwright, who sent this agreement down and told her that the town wouldnít be ready to sign it until we actually had the utility agreement in place, because it would cost us quite a few dollars to move those utility lines.† She said that was fine with her.† He called Matt Thomas, he is in the Utility section that we need to get a utility agreement from, they have talked to him on several different occasions.† He (Matt Thomas) was not in and he was going to call him back , that was late last week, and he hasnít heard from him yet.† Rick thinks it is in the towns best interest not to sign that agreement until we have Utilities agreement in place.† Rick said she (Mary Endwright) indicated there shouldnít be any problem with either one of them.† Rick said is what he told us when we met with him previously, just probably have to get the draft documents and give those to Mike (Spencer) so he can take a look at them.
Mike Cornman said okay.
BALL STATE CLASSES REQUEST-MIKE CORNMAN:
Mike Cornman said he gave everybody a copy of going to the Economic Development Academy, this is a week long school at Ball State in Muncie, on the Economic Development issues.† This is the same place he went for a class 2 years ago for Community Development.† This is the second part of that, is Economic Development.† He received scholarship from Hoosier Energy Rural Electric Co operative for the class.† The one thing they donít offer is lodging.† He is asking permission to according to the Town Code incur expenses for per diem for the hotel which should be no less than $200 for the whole week and for one meal a day, the two other meals are paid for.
Geraldine McIntyre made the motion that we accept his request for room and one meal a day.† Patrick Stoffers seconded.† Motion passed 4 for and Mike Cornman abstained.
HIGWAY 46 MEETING:
ORDINANCE 98-1 TO AMEND SECTION 255-25 (B) (1) OF THE
††††††††††††††††††††††††††††††† ††ELLETTSVILLE TOWN CODE CONCERNING PERSONNEL:
Mike Cornman said that is going to be taken off the agenda, more work needs to be done on the entire thing.
LETTER FROM ELLETTSVILLE POLICE OFFICE PAUL WAMPLER:
Mike Cornman read a letter from Ellettsville Police Office Paul Wampler.† He would like to request that his remaining sick days be transferred to Ron McGlocklin as of 1-20-98.
Mike Cornman read Paul Wamplers letter of resignation.
Mike Cornman asked is there a motion to allow this, approve this.† Geraldine McIntyre so moved.† Patrick Stoffers seconded.† Motion passed 5-0.
HIGHWAY 46 MEETING:
Mike Cornman said made an announcement that there is a progress meeting this Thursday night at the Edgewood Early Childhood Center on the Highway 46 project.† There will not be a question and answer period.† They will merely give us a update on what is going on and what the status is, what the dates are for letting the bids are and proposed construction.† The Coalition for Citizens improvement for Highway 46 is hosting this `
Mike Farmer wanted to inform the Council what had happened the first week.† The first weekend they had a 10 inch main break in Meadow Lands, they called the crews out and they took care of it.† They discovered that the water main had been put in incorrectly and substandard installation.† They plan on sending the contractor and the owner of the subdivision, a bill for our time, so we are recouping our cost on that.† In addition they also found that some of the valves were not on correctly so they increased the fire flow to that area, that addition is a lot better off.†
Mike said they did a lot of clean up around the building getting ready for parts and equipment that he plans on purchasing that will help them take care of the system.† They also responded to a sewer bypass in Eastern Richland sewer district.† It turned out to be their lift station and they helped do some repair on it and get it running.† They also put one service in this week.† They have started exercising and mapping our valves in the system.† One of the things theyíve talked about doing is valve exercising program, they have started that and they are going to go through the entire service area.† They are going to go through the whole town and check every valve, make sure they are on, make sure they work.† If they donít work they will initiate work orders and then in the spring they will probably start on them unless they need it before then.† They have done about 70 valves this week.† They have taken about 5 water quality complaints, 2 attributed to the main break, one was attributed to the unauthorized taking of water from our water mains in Forest Park Heights.† They have talked to the people that were responsible and they will be billed for the water that they used and it was a fairly good size amount of water and a couple other water quality complaints, they took care of it.†
Mike said they received the backhoe this week, they got their new 310SE, it is a state of the art excavation piece of equipment and it will serve them well in the future.† It is out at the service building for the whole town to use.
Mike Said some of the things he is looking into changing immediately , they will be implementing a call out system.† They are looking at putting 5 or 6 of their employees on a rotational bases on call for a week at a time.† They will give them a take home vehicle so they can respond quicker to call outs.† He will work with you on some kind of stipend or a small amount of pay for that week for them to be on call.† He will probably have that ready by the next Board meeting.
Mike said rates and charges he will be talking to you soon enough about how recoup some of our money for services rendered to our rate payers.† Also looking at ways to charge people that are in contact with our system or using our system that incur charges against us or to us, it cost us money, where it should be them paying for our services rather than all the rate payers.† There are incidents where we get called out in the middle of the night for instance, and its not even our problem.† He doesnít think we should have a problem as a utility responding to their request for help but if in fact it is not our problem then the rate payers should have to pay, there are people being out there in the middle of the night when the individual should.† He will run that by the Council through a proposal.
Mike said they are going to be going to several meetings in the next few days.† Utilities will be represented at the Ellettsville Economic Development meeting.† They have another meeting tomorrow night to talk about Patricksburg Bean Blossom water cooperation.† Wednesday he will be going to Bloomington city utilities to join in on a geographic information service coordination meeting.† That is basically computerized mapping, they have it in place now.† They are talking about a fly over for their service area and our service area.† He wants to look into what it will take in fiancees to be included in that.† Thursday we have someone coming in, we are looking at programs and packages for accounting and billing.† There will be the Highway 46 meeting.
Mike Farmer said he has one question, he has a request for new service on Delap Road.† The lady owns a house there right now and her name is Mary Bockman and she had been told, she lives at 5857, and she gets her service off a cul-de-sac at Horseshoe Retreat.† She has been told she has to have a separate meter for the garage she built right next to her house.† She is going to put like 3 sinks and half bath in this garage and run some kind of home business out of it.† She was told she needed a separate meter for this building.† Mike has looked into it and does anybody have any comments on or remember he canít get anybody to remember who told her she had to have a separate meter.† He will say by giving he a separate meter it will cost us money and really it will do us no good.† Perhaps a letter reviewed by Mike (Spencer) would suffice to make sure that she didnít utilize this building for residence later on, then we could get by with just letting her hook-on to her existing service.† It just doesnít make any common sense to make her put a separate meter in.† He did look at the rules and regs and it does kind of indicate that we might want her to have a separate meter, but these are special circumstances and the logistics of giving her another meter will cost us a fair amount of money and her also and it just will not do any good to the utility systems.† He would like to waive that for her.
Mike Cornman asked if this us a requirement for the County Planning for her to do this?
Mike Farmer said no, somebody has read our rules and regs and under the definition of premises I think they got the indications that for each building there needs to be a separate meter.† If this was an apartment building approved through County zoning we would probably want her to have a separate meter.† But under the circumstances we are talking about 600 feet of line and he is not even sure that Rick and Jeff said we are not sure why she even asked us.† Mike Farmer said unless somebody has an opposing view he will probably just tell her to go ahead and hook it up, and he may request that she put her request in writing so we have something attached to her contract.† Mike Farmer said I understand we donít have contract but we soon will have.
Mike Cornman said in the spirit of corporation, weíve got a good working relationship with almost all of the county offices.† We want to send a copy to keep up to date the Monroe County Planning Department.
There was more discussion on this matter.
Mike Spencer presented his contract to the Council.
Donald Ashley made the motion we accept it.† Geraldine McIntyre seconded.† Motion passed 5-0.
The Clerk-Treasurer informed the Council that she needs to add to the Encumbrance list.† She will add 1-1-395, Monroe County Treasurer.
Gina Hawkins made the motion† Geraldine McIntyre seconded.† Motion passed 5-0.
Gina Hawkins made the motion to adjourn† Patrick Stoffers seconded.† Motion passed 5-0.