July 24, 2006




The Ellettsville, Indiana, Town Council met in regular session on Monday, July 24, 2006, at the Fire Department Training and Conference Room.  Patrick Stoffers called the meeting to order at 7:30 p.m.  Lisa Creech led in prayer and William Evans led the Pledge of Allegiance.


Roll Call:  Members present were Patrick Stoffers, President; William Evans, Vice President; Lisa Creech, Phillip Rogers and Dennis Williamson. Sandra Hash, Clerk Treasurer and Mike Spencer, Attorney was also present.


Supervisors Present:   Jim Davis, Jim Ragle, Ron McGlocklin, Jeff Farmer and Frank Nierzwicki were present.  


Approval of the minutes


Lisa Creech made a motion to approve the minutes for the Regular Meeting of July 10, 2006 and Budget Meetings on June 28 and July 12, 2006.  William Evans seconded.  Motion carried.


Action to Pay Accounts Payable Vouchers


Lisa Creech made a motion to pay Accounts Payable Vouchers.  William Evans seconded.  Motion carried.


Open bids for Fire Department surplus items


Mike Spencer opened and announced the bids.  The first bid was from Richard H. Albers offering $1,001.99 for the 1969 American La France Arrow Chief Snorkel Fire Apparatus selling as is.  The next bid was from John Mullen for the 1995 Ford Crown Victoria.  He offered two sets of PBI Fire Firefighter turn out gear.  It was clarified the two sets of gear had a value of $1,700. 


Lisa Creech made a motion to take the bids we received tonight for the American La France and the 1995 Ford Crown Victoria under advisement.  William Evans seconded.  Motion carried. 


New Business


Sewer Certification Letter


Mike Spencer explained Ellettsville submitted a certification letter to IDEM (Indiana Department of Environmental Management) working out the language for accepting flow.  The letter used for several years is no longer acceptable.


Jeff Farmer said the original letter needed to be reworded so the Town was not responsible for any bypasses or overflows Eastern Richland Sewer Corporation might have.  The Town runs its own system and Eastern Richland Sewer Corporation run their own and the language needed to be cleared up with IDEM. 


Ted Ferguson, Attorney for Eastern Richland Sewer Corporation stated, Eastern Richland has a contract with the Town for wastewater treatment services originally 60 years in length.  The contract started in 1971.  Eastern was allocated 3,300 hook ups under the contract and they have used 1,600.  This letter will provide simplification for customers and developers in the area; they will not have to go to two different places to get an agreement.  Eastern Richland is professionally advised by Smith Neubecker and Associates and other consultants.  Jeff and Mike Farmer are doing a great job keeping the plant operating well within the limits.  Eastern Richland will become more familiar with the capacity of their lines.  This makes good sense.


Lisa Creech made a motion to approve the revised language on the sewer certification letter for Patrick Stoffers’ signature.  William Evans seconded.  Motion carried.


Update on the progress of the Redevelopment Commission


Frank Nierzwicki, Director of Planning Services met with the Redevelopment Commission on July 20, 2006.  The Officers were chosen for this Commission as follows:


Frank Buczolich, President; David Drake, Vice President; Ray Freetage, Secretary and Amber Ragle, Treasurer.  They looked at some areas that may need redevelopment in the future:  Cedar Bluff Gardens, the old Speedway gas station and the Robinson Block area on Vine Street.  At the July Redevelopment meeting the Commission decided the Robinson Block area should be looked at for redevelopment.  The Commission has asked the staff to start looking at an area bounded by the one way pairs (Main and Temperance) from Sale Street east to the Village Inn area and then across Main Street into the Wever/Burrell properties.  The staff will be looking at the parcels and procedures for the next steps.  The next meeting will be August 24th.  He hopes to have the Advisory Board in place at that meeting.  The Redevelopment Commission is looking for areas under developed at this point.  Patrick asked “why stop at Sale and not jump over Sale going west”?  Frank said there is a parcel on the west side of Sale.  They are looking at the parcels on either side of Sale between Main and Temperance.  They may look further to expand the district.  He is looking at the number of parcels to determine the assessed valuation. 


Supervisors’ comments


Lisa Creech explained the meeting with the Meadowlands residents regarding speeding went very well.  There was a good turn out with a lot of discussion and good suggestions.  Hopefully by July 31st some budgetary items can be discussed and a plan put together by the August 28th meeting.  She asked for a representative from the Meadowlands, Kelli Heights and Paddington Park to come forward with possible solutions for the neighborhoods. 


William Evans thanked the Marshal and entire Police force for the vigilance they keep up with on speeding through Town. 


Privilege of the Floor – non Agenda Items


Jeana Kapczynski, President Ellettsville Main Street presented a resolution the Main Street Board adopted in June 2006 concerning the Ball State Design study.  She read the resolution in its entirety but first thanked Jim Ragle and his crew for putting up the banners.  Main Street is $500 short if anyone would like to make a donation. 


Ellettsville Main Street, Inc. Resolution

Regarding Sign Enforcement Resolution by

The Ellettsville Plan Commission, Adopted May 11, 2006


Whereas, Ellettsville Main Street, Inc., has as its stated mission statement “Working together to revitalize our community while preserving Ellettsville’s heritage”,


Whereas, the Town of Ellettsville has previously adopted the Ellettsville Design and Beautification Guidelines developed by Ball State University’s Community Based Projects division of the College of Architecture and Planning, which addressed the issues of Sign Design and Enforcement in the town center as well as the SR 46 corridor;


Whereas, this document stated “One of the most readily apparent aspects of town character is signage.  Since signs are intended to be highly visible and attract attention, they often produce a lasting impression on visitors and provide an indication of the commercial health of a business district.  Many town residents, business people and town officials are not fully aware of the highly significant role signage plays in the image their town presents to resident and visitors alike.  Sign codes are enacted to help improve the visual appearance of towns…Since SR 46 acts as an entry way to the older and more densely settle town center, signage should be compatible with that in the Town Center.  The goal of regulation in this area is to encourage legible signage for commercial facilities and to identify goods and services available, while deterring excessive visual competition which lowers the quality of the townscape.  Special care must be taken with signage to avoid the clutter and confusion associated with commercial “strip” development and to avoid becoming a center of visual blight”.


Now, be it therefore resolved by the Board of Directors of Ellettsville Main Street, Inc. that the Board recommends to the Town Council that the Sign Enforcement Resolution of 5/11/06 be supported by the Town Council.


The Board further resolves and hereby recommends to the Town Council that the Sign Design guidelines outlined in the Ball State Design and Beautification Guidelines are further studied, developed into specific guidelines and an implementation action plan is developed for both the town center and the SR 46 corridor to enhance the visual impression of Ellettsville and guide travelers to their destinations.


Adopted this 19th day of June, 2006.


Ellettsville Main Street, Inc. Board of Directors

Jeana Kapczynski, President


Directors:  Jeana Kapczynski, Leasa Farkas, Ellen Cowell, David Phillipy, Chris Fisher, Adrienne Schmetzer, Ranee Love, Diana Graves




Lisa Creech made a motion that we adjourn.  William Evans seconded. Motion carried.  Meeting adjourned at 7:50 p.m.





Patrick Stoffers, President                                             William Evans, Vice-President





Lisa Combs-Creech                                                     Phillip Rogers




Dennis Williamson                                                        Sandra C. Hash, Clerk-Treasurer