July 25, 2011





The Ellettsville, Indiana, Town Council met for a Regular Meeting on Monday, July 25, 2011, at the Fire Department Training and Conference Room.  David Drake called the meeting to order at 7:00 p.m.  Dan Swafford led the Pledge of Allegiance followed by a prayer led by Phillip Smith. 


Roll Call:  Members present were David Drake, President; Scott Oldham, Vice President; Dianna Bastin, Phillip Smith and Dan Swafford.  Sandra Hash, Clerk-Treasurer; Darla Brown, Town Attorney, and Rick Coppock, Town Engineer, were also present.   


Supervisors Present were:  Mike Cornman, Tony Bowlen, Mike Farmer and Jeff Farmer.


Clerk-Treasurer’s Report


Sandra Hash, Clerk-Treasurer – Presented the Clerk-Treasurer’s Report for the month of June.


General Fund:


§         June revenue was $443,755.23.

§         June expenses were $230,060.81.

§         This leaves a balance of $570,282.88.


Motor Vehicle Highway:


§         June revenue was $40,484.48.

§         Expenses were $45,142.85.

§         Ending balance of $90,858.54


Water Operating Account:


§         June revenue was $139,178.46.

§         Expenses were $154,241.29.

§         Ending balance of $194,691.40.


Sewer Operating Account:


§         June revenue was $164,270.61.

§         Expenses were $197,678.21.

§         Ending balance of $142,233.28.


Approval of Minutes


David Drake entertained a motion for the approval of the minutes for the Regular Meeting on July 11, 2011, Budget Meeting on July 13, 2011 and the Executive Session on July 19, 2011.  Dianna Bastin so moved.  Phillip Smith seconded.  Motion carried.


Accounts Payable Vouchers


David Drake entertained a motion for action to pay Accounts Payable Vouchers.  Phillip Smith so moved.   Dan Swafford seconded.  Motion carried.


New Business


Monroe County Council will review the Ellettsville Budget on Tuesday, August 23, 2011, beginning at 5:30 p.m.  They have requested the Clerk-Treasurer attend the meeting and the Clerk is requesting a Council member also attend.


David Drake – Asked for volunteers to attend the Monroe County Council meeting.  Dianna Bastin stated she would like to be excluded from attending the meeting because they are her employer.  David Drake will be on vacation.  Dan Swafford will be out of town.  Phillip Smith will attend.


Supervisor Comments


Sandra Hash, Clerk-Treasurer – There is a mylar for Robinson Construction at Town Hall.  Robinson Construction has released a bond and the checklist is finished.  Ms. Hash asked David Drake to stop by Town Hall and sign the mylar.


Mike Farmer, Ellettsville Utilities:


§         Sale Street has been closed from Ritter to Temperance.  The water line is in and they are digging out and preparing the tie-ins to the side streets at Oak, Ritter and Association.  It will be closed for approximately two more weeks with the resurfacing included.


§         Louden Road water tank has been rehabbed.  It has to set for a week and then it can be filled with water at the end of this week.


Council Comments


Dianna Bastin:


Some people in Town participated in a water test and were wanting to know the results.  Mike Farmer stated they are in the laboratory and they haven’t received the results yet.  The results are also sent to the Indiana Department of Environmental Management.  It will probably be another week or two before they receive the results.


Ms. Bastin went to Sale Street one day and her car said it was 95° and her Facebook status that day was “if you weren’t standing in a two foot wide hole, four to five feet down, with six inches of concrete behind you in the blinding sun on a street then you had a good day.”  It was miserable.  Then, she passed by the Street Department and they were standing on the pavement clearing out a ditch and some shrubbery and stuff that was a hazard.  So, hats off to those two departments.


Dan Swafford – Introduced a new employee from the Journal, Kim Weddle.


David Drake Removed the Condemnation Ordinance from the agenda because the Town is still working on an agreement.


Privilege of the Floor


Terry Baker, 314 South Sale Street – Complimented the Utilities Department on their work on Sale Street.  It has been hot and he wouldn’t have wanted to be out there doing what they were doing.  They have been very accommodating, very friendly and they have bent over backwards to make sure the residents on Sale Street could get out of their driveways.  This is an inconvenience to some people using Sale Street for through traffic but for the residents they have done an excellent job. 




Scott Oldham made a motion to adjourn.  Dianna Bastin seconded.  Motion carried.  David Drake adjourned the meeting at 7:14 p.m.