June 9, 2008




The Ellettsville, Indiana, Town Council met in regular session on Monday, June 9, 2008, at the Fire Department Training and Conference Room.  Dan Swafford called the meeting to order at 7:30 p.m.  David Drake led the Pledge of Allegiance and Dianna Bastin led in prayer. 


Roll Call:  Members present were Dan Swafford, President; Dianna Bastin, Vice-President; David Drake and Phillip Smith.  Mike Spencer, Attorney was also present.  Marion Swindle took the minutes for Sandra Hash, who was attending a conference.


Supervisors Present:  Jim Davis, Tony Bowlen, Mike Farmer, Jeff Farmer and Frank Nierzwicki were present.  


Approval of the minutes


David Drake made a motion to approve the minutes for the Regular Meeting May 27, 2008.   Dianna Bastin seconded. Motion carried.


Action to Pay Accounts Payable Vouchers


Dianna Bastin made a motion we pay the Accounts Payable Vouchers.  Phillip Smith seconded.   Motion carried.




Resolution 10-08 to amend Resolution 05-08 allowing the sale of a 1996 police car to Gosport


Tony Bowlen explained a few weeks ago a resolution was approved to surplus three vehicles.  Since that time, the Gosport Town Marshal contacted Tony in need of a police vehicle.  The Town has an equipped 1996 Ford Crown Victoria, declared surplus, and Gosport has received approval to pay $2,000 for the car.  This resolution amendment allows the Town of Ellettsville to sell the car to the Town of Gosport Police Department for $2,000. 


Dianna Bastin made the motion for a 1996 Crown P71 Victoria, fully equipped, be sold to the Town of Gosport in an amendment.  David Drake seconded.  Roll call vote:  Dan Swafford – yes; Dianna Bastin – yes, David Drake – yes; Phillip Smith – yes.  Motion carried 4-0. 


Old Business


2009 agreement between the Town of Ellettsville and the Monroe County Public Library for local access television programming


Dan Swafford explained this agreement was tabled at the last meeting and they were going to look into broadcasting live.  Dianna Bastin stated the fiber optics is in place and Smithville Telephone is eager to assist.  There will be a fee for equipment, not known at this time or what it entails.  Dianna suggested amending the agreement when the Town was ready to go to a live broadcast or receives more information.


Phillip Smith made a motion we accept the 2009 agreement between the Town of Ellettsville and Monroe Public Library for local access television programming. David Drake seconded.  Roll call vote:  Dan Swafford – yes; Dianna Bastin – yes, David Drake – yes; Phillip Smith – yes.  Motion carried 4-0. 


Supervisor Comments


Jim Davis, Ellettsville Fire previously asked the Council to promote a day shift employee to Sergeant.  A month ago, various people were promoted to various ranks to cover all shifts.  One person they were going to promote to Lieutenant did not meet the “years of service” requirement but did meet all training and requirements for a Sergeant.   Jim Davis has selected Doug Bartlett to be, with Town Council approval, Sergeant on the available shift.  Dan Swafford clarified the promotion pay will be included in the next budget.  This promotion will satisfy the supervision of all shifts. 


David Drake made a motion that we promote Doug Bartlett to the position of Sergeant with the Ellettsville Fire Department.  Dianna Bastin seconded.  Motion carried.


Jeff Farmer outlined the “Job Opportunity Notice”.  The Utilities Department has an opening for a RFT (Regular Full-time) Utility Office Clerk.  This would replace the RPT (Regular Part-time) Billing Clerk position that is currently available.  He would like to post the job internally for two weeks and interview all qualified applicants, with the Liaison.  Phillip Smith clarified the job will be posted internally and asked if this is already in the budget.  Jeff explained an RPT Billing Clerk is in the budget and looking at the pay scale, going with an RFT Utility Office Clerk will fit right into the budget.  If there is an increase with the benefits, “we will provide for it in next year’s budget when the pay increases above what we have budgeted this year”.  There is money in the budget to cover the salary for the rest of the year. 


Dianna Bastin made a motion that we allow Utilities to post a position RFT Utility Office Clerk, Utilities Department beginning with two weeks inside.  David Drake seconded.  Motion carried.


Dan Swafford asked if they will look “outside” after the two weeks posting.   Jeff stated anyone can apply but they do not see the need to advertise in the newspaper. 


Dan Swafford thanked Jeff Farmer and his men for the wonderful job they did over the past few days.  He thanked the Street Department and all involved.


Tony Bowlen announced a few weeks ago they had a few cars for sale on ebay.  A 2000 Crown Victoria was sold for $2,000 and there is still a 1999 listed until next Monday.


Dan Swafford thanked the Police Department for the wonderful job they are doing.


Council Comment


Dianna Bastin stated Rick Coppock will be out of town and if anyone has any drainage issues to email her or call Town Hall.  Dianna’s email address is on the Town webpage.  Dianna appreciates all the guys who were out in the unusual flooding conditions.  Dianna took the opportunity, as a Central Dispatcher, to remind the citizens of Ellettsville not to call 911 during a storm and high water.  There is nothing that can be done about rising water or water in the houses.  Central Dispatch needs to be available for emergencies.  Dianna drove around with Mike Farmer to view some of the standing water.  She cautioned everyone to be careful. 


Dan Swafford thanked everyone again for their efforts in their job.  Our thoughts and prayers are with Owen and Morgan County, who got hit hard by the storms. 




Phillip Smith made a motion we adjourn.  Dianna Bastin seconded.  Motion carried.  Dan Swafford adjourned the meeting at 7:44 p.m.